AOAC Training For Committee Secretaries

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AOAC Training ForCommittee Secretaries
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Duties and Responsibilities

• Collect and track annual status reports
• Prepare annual committee report
• Prepare Methods Committee minutes
• Distribute and gather all committee information
  as requested
• Prepare agenda for each committee meeting
• Write committee meeting report

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Criteria for Serving as Secretary

• Meet conditions for Committee member
• Must have served as Committee member for at least
  one year
• Must be willing to assume and carry out the
  duties of a Methods Committee secretary
• Must have the interest and ability to organize
  and compile reports

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Annual ReportsCommittee Report

• OMA Program Manual Part 4
• Review of page 3 information
• Page 19 - 20 Methods Committee Report Format
• Copy of Committee Report with guidelines
• Copy of 2004 Committee I Report

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Annual ReportsCommittee Meeting

• Brief Description of the Actions that took place
  during the Annual Committee Meeting
• Meeting Attendees
• Any documents dispersed at this meeting
• that are not included in the Annual Committee
  Report.

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Annual Reports General Referee Reports

• Notify GRs of impending deadlines
• Study Directors and Topic Advisors report dead
  lines
• Committee Roster update deadline
• GR Report Format information OMA Program Manual
  Part 4 pages 7 18
• Study Director Status Report Format OMA Program
  manual Part 4 pages 4 5
• Examples of completed reports

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Publication of GR Reports In JAOAC Need for
Peer Review

• Notification of GR and the deadline for
  notification of Secretary
• Peer Review process Part 4 Page 16
• items 5 9

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Other Duties

• Disperse information as directed by Committee
  Chair
• Attendance at OMB meetings if Chair is
  unavailable
• Not as important now. Monitor the progress of
  methods through the review process
• Encourage the meeting of deadlines by GRs, Study
  Directors and Topic Advisors
• Preparation for advancement to Committee Chair

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Miscellaneous

• Items of note
• Questions