Oregon Procurement Information Network

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ORPIN
Oregon Procurement Information Network
Its Not Business as Usual!
http//orpin.oregon.gov
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What is ORPIN?

• The Oregon Procurement Information Network
  replaced the States electronic Vendor
  Information Program (VIP) in November 2004.
• ORPIN is a browser-based internet platform to
  access state and local government public bidding
  opportunities.
• Customized, expandable off the shelf system,
  for potential future enhancements

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Why Change?

• Need for a one-stop network to access public
  bidding opportunities and information.
• Need for a user-friendly and convenient network
  to
• Register customized supplier information
• View and retrieve solicitation opportunities
• Review state contracts and price agreements
• The previous VIP system did not support current
  technology.

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Goal

• Provide suppliers and agency customers with a
  technologically advanced e-procurement network
  to
• Track and print procurement solicitations and
  bidding opportunity information.
• Retrieve bid documents and historical info
• Search/retrieve contracts and price agreements
• Opportunity for potential expansion for end to
  end procurement solution

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Development Process

• The State involved representatives from the state
  and local government agencies, and the Oregon
  supplier community.
• Focus group meetings to identify each customer
  group needs.
• Solicited input for design/development of a
  system to meet those needs.

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What Does ORPIN do?

• Provides access to a one-stop location for
  suppliers to state and local government public
  bidding opportunities.
• Offers easy, convenient and customized supplier
  profile registration.
• Offers electronic push notification of
  bid/solicitations

This premium option will be provided at a
nominal annual cost.
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Network Security

• Suppliers individual profile information is
  password protected.
• ORPIN does not require a SS/FID when registering
  on the Network.
• An FID number or SS (sole proprietorship) will
  be requested at the time of a contract award.
• E-Bidding Electronic Signature Code is encrypted
  and is only known to the Suppliers Primary
  Contact.

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Supplier Key Features Benefits

• ORPIN offers any browser based access -- no
  special software or configuration needed.
• On-line supplier registration for customized
  business profile.
• Push e-notice for premium subscribers
  registered in commodity category
• Solicitation postings in commonly used word
  processing formats.
• Searchable on-line contract library.
• On-line bid tracking status.

Premium Subscriber
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ORPIN Supplier Access Options
Suppliers will be able to choose the type of
access that best fits their business needs.

• Browser
• Basic Subscriber
• Premium Subscriber

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Supplier Browser Access

• No cost.
• Registration not required.
• View summary descriptions of bid opportunities,
  including open/close dates.
• Does not allow download of bid/solicitation
  documents without registering.
• Browse current state contract brief summary
  information.

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Supplier Basic Subscription

• No cost
• Review bid complete open opportunity listings.
• Download open opportunities.
• Receive e-mail notice of all addenda issued for
  open opportunities the supplier has downloaded or
  expressed interest in.
• Select Yes or No to continue receiving
  information on open opportunities.
• Browse closed solicitations for bid results,
  intent to award/final tab sheets during protest
  period.
• Browse current contract summaries.
• Submit e-Bid when solicitation process allows.

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Supplier Premium Subscriber

• All Basic Subscriber servicesPLUS
• Receives automatic e-mail push notification of
  all open opportunities for all commodity areas
  designated in their supplier profile.
• Access to complete Opportunity history and
  contract information.
• 100 Annual Subscription Service Fee

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Welcome to ORPIN
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Registering on ORPIN
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Complete E-Registration Agreement
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Getting Started
http//procurement.oregon.gov
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http//procurement.oregon.gov
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Click on ORPIN Information
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Bookmark ORPIN
http//orpin.oregon.gov
Remember Supplier Registration begins August 2,
2004. The ORPIN Network is not accessible prior
to August
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ORPIN Main Menu
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ORPIN Supplier Features
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Browse Opportunities
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Browse Award Results
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Bid Tracking/Watch List
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Search Contracts/Price Agreements
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Update/Monitor Supplier Profile
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Track Your Activity
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Business/Company Profile
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Setting Your User ID Password

• Supplier chooses own ORPIN log-in ID and
  password.
• User ID is unique to individual (minimum of six
  characters.)
• Password is minimum of seven characters, is case
  sensitive, and must contain at least one number
  (e.g., Linda6, Apple45, Diamond7, etc.)

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Electronic Bidding Feature When fully deployed,
ORPIN allows

• Public Agency to conduct all phases of a
  procurement process.
• from purchase request to contract award.
• Notice of which solicitations permit receipt of
  e-bids or e-proposals.
• Registered supplier to e-submit, amend, or
  withdraw bids or proposals.
• Secured lock box for all e-bid or e-proposal
  submissions until bid closing.

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To Use E-Bidding, Supplier Must

• Select a Primary Contact to act as the Suppliers
  authorized representative for bid or proposal
  submissions.
• Ensure that the Primary Contact registers the
  Company in ORPIN.
• Ensure Primary Contact has selected the
  Electronic Bidding Option in ORPIN.

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Ready to Register
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Company Information
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Links to Secretary of State Corporations Division
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Certifications
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Product/Commodity Identification

• Searchable commodity data base for easy
  registration.
• ORPIN uses the 7-digit National Institute of
  Governmental Purchasing (NIGP) commodity codes.
• Premium subscribers receive electronic
  notification for bidding projects for every
  commodity area that they have selected in their
  company/business profile.

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Registration Example
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More options
P
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Selecting Your Service Area
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Review Your Information
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Registration Complete
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What if I forget or lose my password?
1 Click on I forgot my password It will be
e-mailed to you. 2 Contact ORPIN Help Desk at
[phone]
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Who You Gonna Call?
RESOURCES

• Web Page procurement.oregon.gov
• Click on ORPIN Link for
• Quick Tips FAQs
• Roll Out Timeline
• Briefing Schedule
• Agency Training Information Calendar

ORPIN Technical Assistance [phone]