WEB TIME ENTRY

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WEB TIME ENTRY

• What is it?
• and
• How will it help me?

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WEB TIME ENTRY

• Todays Topics - Preview of Web Time Entry
• What is it?
• Why do we need it?
• Why do I want it?
• How do I do it?

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What is it?

• WTE Web Time Entry
• Electronic submittal of your hours worked and
  exception hours taken
• Accessed through My Info
• Available 3rd day of each month until last day
• 24 hrs/day, 7 days/week
• Most importantly.
• It is your means to a paycheck!

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Why do we need Web Time Entry?

• WTE will
• Conserve our University Resources
• Departments and HR employees time and
  effort
• Improve University compliance
• In regards to reporting time
• Bring MSU up-to-date in time reporting
  methods and efficiencies
• Conserve the Environment Go
  paperless!

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Current Time Sheet/ Timecard Preparation
Submittal and Processing

• HR
• Prints Time sheets/timecards coordinating with
  Payroll Techs and ITC
• Distributes Time sheets/timecards to departments
  coordinating with bulk mail
• Manually enters time from time sheets/timecards
  submitted by departments
• Departments
• Receive time sheets/timecards some distribute
  to employees / some populate for employees
• Return completed time sheets/timecards to HR by
  Noon, first working day in the month
• The above protocols are labor intensive and
  prone to errors for HR and Departments too!

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Why do I want it?

• Time sheets available anytime/anywhere
• No need for departments or HR to chase up
  employees for time sheet / timecard submittal
• You can view track where your time sheet is in
  the approval process at all times
• Once your time sheet is approved it is fed
  directly into Banner for payroll
• No manual entry errors from the Department or
  HR
• Correct paycheck every month!

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How Do I Access Web Time Entry?
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Enter Secure Area
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Login
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Click on Employee Services
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Click on Time Sheet
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Open Your Time sheet
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Time sheet
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Hourly Employee Time Entry

• For the pay period, enter
• HOURS WORKED EACH DAY
• Annual Leave
• Sick Leave
• Comp Time
• Overtime
• Holiday Hours Worked
• ETC

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Earn Code Explanations

• Hourly Earn Codes
• Regular Hours - Report the hours worked for that
  day will be straight time.
• Annual Leave - Report on days used for vacation
• Sick Leave - Report on days used for sick leave
  or doctor visits.
• Comp Hours Used - Report on days used
• Comp Hours Earned - Report straight hours
  worked the system will calculate 1.5 times.
• Over Time - Report straight over time for any
  hours over 40 hours in a week the system will
  calculate 1.5 times.
• Extra Hours Worked - For part-time employees use
  only use when reported extra hours worked in the
  week, not considered over time
• Hourly Holiday - Report holiday hours earned for
  a month with holiday hours reported as straight
  time use the Holiday Calculator found on Human
  Resources web site.
• Holiday Hours Worked 1.5 Times - Report straight
  hours worked on the holiday.
• Military Leave - Report hours worked for
  military training.

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Salaried Employee Time Entry

• Enter Exception Time ONLY
• Annual Leave
• Sick Leave
• Overtime
• Comp Time
• Holiday Hours Worked
• ETC

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Earn Code Explanations

• Salary/Exception Time Only Earn Codes
• Annual Leave - Report on days used for vacation
• Sick Leave - Report on days used for sick leave
  or doctor visits.
• Over Time - Report straight over time for any
  hours over 40 hours in a week the system will
  calculate 1.5 times.
• Comp Hours Earned - Report straight hours worked
  the system will calculate 1.5 times.
• Comp Hours Used - Report on days used
• Leave without Pay - Report hours that were not
  worked
• Holiday Hours Worked 1.5 Times - Report straight
  hours worked on the holiday.
• Military Leave - Report hours worked for military
  training.

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Entering Time
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Entering Time - continued

• Hours are to be entered in 15 minutes increments
• Example 7.25 / 7.5 / 7.75
• If entering increments of time use 2 decimals
  places
• Banner will not allow greater than 2 decimals

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To Clear/Erase Hours

• Do NOT enter a ZERO
• Delete hours entered and click on Save

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Copying Time
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Entering Comments (Optional)
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Previewing Your Time Sheet
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Restarting Your Time Sheet

• You can restart if you
• 1. Have not submitted your time sheet for
  approval
• OR
• 2. If it is in error status

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Submit Your Time Sheetfor Approval
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Certification
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Confirmation Message

• Or it will tell you if you have errors

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Return for Correction

• What if I need to make changes after I submit my
  time sheet?
• Contact your Approver
• Approver will return your time sheet for
  correction
• You can then make changes/corrections/comments
• Resubmit for approval!

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Checking the status of your timesheet

• Timesheet status
• Not Started time sheet has not been opened
• In Progress time sheet has been opened, but
  not submitted
• Pending time sheet has been submitted, but
  not approved
• Completed time sheet has been approved

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What Happens Once my Time Sheet is Completed?

• Your completed time sheet is pulled into Banner
  by an automated process (Mass Time process)
• This automated payroll process is initiated by
  Human Resources one person one process all
  hours in!
• Once your time sheet is in Banner your hours are
  processed for payroll

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How Will I Remember toSubmit my time or Approve
time?

• There will be an email reminder that will be sent
  to all employees to enter time
• This email will be sent on the last day of each
  month from MSU Banner Processing
  bannersystem_at_montana.edu
• Another reminder will be sent to all approvers to
  approve time
• This email will be sent on the 2nd day of the new
  month from MSU Banner Processing
• This notification will arrive just as the Direct
  Deposit notification

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Email Reminder to Submit Time - Example
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How is WTE set up in Banner?

• Web Time Entry is set up in Banner with a unique
  time sheet organizational number
• This Org number begins with a Z followed by your
  departments unique 4 digit pooled position
  number and a letter on the end to designate the
  approver.
• Example Z6635A

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Departmental Web Time Entry

• This is another option for electronic submittal
  of hours
• This option is more labor intensive for the
  departmental administrative staff
• Currently we are testing this feature

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WTE Trainings and Resources

• Departmental Trainings will be given to each
  department prior to department going live
• At-A-Glance / Quick Reference cards will be
  distributed
• Employee and Approver Quick Guides will be
  distributed and available on our website
• Troubleshooting Guides will be published on the
  HR website
• HR customer service technicians and managers

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Wrapping it up

• What is it?
• Online time entry between the 3rd of the month
  through the last day of the month
• Why do I want it?
• Fewer errors, faster, easier, no paper,
  accessible from any computer anywhere/anytime!
• How do I do it?
• Log into My Info
• Enter hours
• Submit
• ITS THAT EASY!