Teams

1
Teams

• Roles, Responsibilities, Operations

2
Steps in Establishing a Team

• identify the goals
• prepare a mission statement
• determine resources
• select the team leader
• select the project team

3
Team Mission Statement

• Helps the team to
• clarify the purpose of the project
• understand where the project fits into the
  organizations strategic plan
• set boundaries on the project
• know what is, what is not within the teams
  jurisdiction

4
Mission Statement Contents

• brief (one-sentence) description of the
  product/process
• key business goals
• target market(s) for the product
• assumptions that constrain the development effort
• stakeholders

5
Team Composition

• Team Leader
• the person who leads/manages/facilitates the team
  activity
• a member of the team
• Team Members
• persons with complementary skills, committed to
  the common goal of the project
• selected by the team leader or appointed by
  management in consultation with the team leader

6
Team Member Responsibilities

• should consider their participation a priority
  responsibility, not an intrusion
• are responsible for contributing as fully to the
  project as possible
• share knowledge and expertise
• participate actively in all meetings
• carry out their assignments between meetings

7
Building Team Performance

• Keep the team productive
• must be a sense of both urgency and direction
• Select team members on the basis of both
  technical and team-oriented skills
• Establish clear rules of behavior
• Set and seize upon a few immediate
  performance-oriented goals and tasks
• Spend time together

8
Team Meetings

• Pre-meeting activities
• Meeting activities
• Post-meeting activities

9
Team Meetings (cont.)

• Prior to the meeting
• determine the purpose
• review previous action items
• develop an agenda
• select a meeting place and time
• invite participants
• distribute the agenda

10
Team Meetings (cont.)

• During the meeting
• review the agenda
• purpose, items, time limits
• conduct the business of the meeting
• presentations, discussions, decisions
• review action items assigned
• set agenda items for the next meeting
• evaluate the meeting

11
Team Meetings (cont.)

• After the meeting
• Document (suggested items to include)
• Date of meeting, members present
• Status of old action items (time-dated,
  responsible party)
• New action items (time-dated, responsible party)
• Decisions made/important topics discussed and
  outcomes
• Next scheduled meeting
• distribute record of the meeting

12
Meeting Agendas

• Who, where, when
• Purpose of meeting
• Identify facilitator, time-keeper, recorder
• Agenda items what, by whom, desired outcome
• status of previous action items new business
• time-limits on each agenda item
• End with review of new action items, evaluation
  of meeting

13
Meeting Agendas
14

• END