IMPLEMENTATION OF NATIONAL eGOVERNANCE PLAN NeGP ISSUES

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IMPLEMENTATION OFNATIONAL e-GOVERNANCE PLAN
(NeGP)ISSUES RECOMMENDATIONS
R. CHANDRASHEKHAR Additional Secretary (e -
Governance) Department of Information Technology
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CONTEXT

• NeGP approved in May 2006 with a focus on
  services through 27 MMPs including 11 State MMPs
  and 8 Integrated MMPs
• Main issues impeding progress of implementation
  of MMPs identified in a review held by Cabinet
  Secretary on December 7, 2007
• Scheme formulation, approval and implementation
  of State MMPs observed to be slow and needing a
  concerted drive
• DIT directed to work out remedial measures in
  consultation with Line Ministries and States
• Issues elaborated and considered by all MMP
  Mission Leaders and a few State IT Secretaries at
  a Conference held on 3rd and 4th April, 2008
• Cabinet Secretary directed that outcomes of the
  conference be presented for discussion at this
  conference of Chief Secretaries of States
• Thereafter, issues and proposed remedial measures
  regarding NeGP implementation to be placed before
  Union Cabinet for consideration

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RECOMMENDATIONSOFROUND TABLE CONFERENCE OF
LINE MINISTRIES STATE REPRESENTATIVES
NeGP Programme Management Unit, Department of
Information Technology, Government of India
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ISSUE 1. GOVERNANCE STRUCTURE

• For effective implementation of projects under
  NeGP, a focused decision making structure is
  required
• Recommendation is to create a two-level
  Governance structure at Central Line Ministry
• An Empowered Committee (EC) with specific powers
  for overall guidance, policy and approval
  framework
• Project Mission Leader, Project e - Mission Team
  and Nodal Officer(s) for Project Management
  Implementation
• States may consider a similar 2- level Governance
  structure for State/ Integrated MMPs (i) EC
  headed by Chief Secretary and (ii) Empowered
  Project Team with Mission Leader

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ISSUE 2 . SPEEDY PROJECT DEVELOPMENT

• Many initial project development activities need
  to be carried out before sanction of an
  e-Governance project
• Project development at pre-implementation stage
  requires
• Seed money to meet initial project development
  expenses
• Professional help to undertake project
  conceptualization development
• Recommendations made by the Conference
• Create a Project Development Fund (PDF) in DIT of
  Rs. 100 crore for funding initial project
  development expenses at Central Line Ministry and
  State level
• Use Consultants from DITs empanelled list or
  engage consultants empanelled by NISG direct
  contracting, limited tendering or open bidding
  for small, medium and large consulting
  assignments respectively
• Use standard templates for project development
  work DIT to develop
• States may
• Use Central PDF/ Create State PDF for meeting
  initial project expenses
• Appoint Project Consultants using the Central or
  NISG panel

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ISSUE 3. CAPACITY BUILDING

• Recommendations made by the Conference
• Set-up full-time Project e-Mission Teams (PeMTs)
  by
• Deputation of selected officials with suitable
  incentives
• Hiring professionals from market
• Wet leasing from reputed/ empanelled firms /
  Consultancy Organizations on contractual basis
• A similar approach may be adopted at the State
  level to set up Project e-Mission Teams
• CB Scheme already approved by GOI to establish
  SeMTs
• Long-term capacity gaps in Government and private
  sector to be met by setting-up a National
  e-Governance Academy

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ISSUE 4 . HR POLICIES

• Special HR policies for NeGP emerged as the most
  important issue
• Suggestions Government to adopt specific HR
  policies to facilitate NeGP implementation
• Amend the transfer policy to provide fixed tenure
  for Project Leader and Nodal Officer
  performance to be mentioned in ACR
• Create dedicated posts of Project Nodal
  Officer(s) at the Director level
• Incentivize officials from within the Government
  to work for NeGP
• Delegate financial powers to Project Mission
  Leader
• DIT will prepare a proposal for consideration of
  the Union Cabinet for adopting HR policy
  specifically tailored to meet NeGP requirements
  
• State Governments may consider adopting similar
  HR policy for personnel entrusted with
  implementation of e-Governance projects

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ISSUE 5 . DESIGN AND DEVELOPMENT OF
STATE MMPs

• Key issues faced in conceptualizing designing
  State MMPs need to clearly spell out roles of
  Line Ministry at Centre and Line Department at
  State
• Line Ministry at Centre to consult States while
• finalising objectives and core scope, defining
  Services and Service levels
• framing technology and interoperability standards
  along with DIT and NIC
• Adopt best practices from States leading in
  implementation of e-gov projects
• States should have flexibility to choose agencies
  for implementation SW, but NIC to develop
  reference/ core application and make it available
  to States
• For Appraisal of State DPRs, Central Line
  Ministry and DIT to
• Identify use domain / subject specialists who
  have specialized knowledge or have played a key
  role in conceptualizing, designing and/ or
  implementing comparable projects
• Set-up Clearing House for appraisal of project
  proposals and approval of DPRs using advice of
  such domain experts

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ISSUE 6 . MANAGING PROJECT EFFECTIVELY

• Recommendations made by the Conference
• Bring specialized / professional project
  management skills by setting up Departmental SPV
  for large Central MMPs
• Many States have setup a generic SPV/ Agency for
  facilitating implementation of projects and to
  address horizontal integration issues
• PeMT at Central level for helping to manage large
  and complex specific State MMPs like
  Municipalities, Panchayati Raj etc. need for
  SPV at Central level requires deliberation
• Committee of State representatives and the Line
  Ministry may examine
• Need / benefits of establishing a
  project-specific SPV at the Central level
• Issues of ownership, constitution, location and
  sustainability of the SPV
• Existing accounting procedures for aligning them
  with the current and proposed e-Governance and
  emerging e-Services charge procedures

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IN CONCLUSION

• E-Service Delivery Platform consisting of SWANs,
  CSCs (1 for every 6 villages)
  State Data Centres will be ready in most States
  by March, 2009
• Progress of implementation of MMPs in many States
  a major concern
• Need to expedite MMP implementation and start
  some services quickly
• Information, Form download e-submission,
  Service Intimation, MMPs with full e-service

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THANK YOU
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NeGP State MMPs
MMPs identified based on high citizen / business
interface Projects cover range of key services
offered by Departments

• State MMPs
• Agriculture
• Land Records Phase I
• National Land Records Modernization Programme
  (NLRMP) - Phase II
• Transport
• Treasuries
• Commercial Taxes
• Gram Panchayats
• Municipalities
• Police
• Employment Exchange
• e-District

States can add up to 5 State-specific Projects