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Hidalgo I.S.D. Office of Testing

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Title: Hidalgo I.S.D. Office of Testing


1
Hidalgo I.S.D. Office of Testing Program
EvaluationMarch 2010TAKS/TAKS-M Administrator
Training
  • General Overview The Texas Assessment of
    Knowledge and Skills (TAKS), TAKS-Accommodated,
    TAKS-Modified, as well as the TAKS Exit Level
    Retest will be administered the week of March
    1-5, 2010. The Texas Education Agency assesses
    the statewide curriculum (TEKS) in ways that
    reflect classroom instruction. The instructions
    in this training explain the responsibilities of
    test administrators for all 2010 TAKS grade 3 -
    Exit-Level (Retest) test administrations. Test
    preparation and administration procedures must be
    followed exactly so that all individuals eligible
    for testing have an equal opportunity to
    demonstrate their academic achievement. (Note
    This Training Does Not Take the Place of Reading
    the Appropriate Manuals.)

bEYOND mEASURE Hidalgo ISD Assessment
Program Evaluation 2009-2010
2
Test Eligibility
  • Students are required to participate in this
    test if
  • They are enrolled in grades
  • Grade 4 Writing English/Spanish
  • Grade 7 Writing
  • Grade 9 Reading
  • Grade 10 and Exit Level (11) ELA
  • Grade Exit Level Re-testers (11th , 12th, Early
    Graduates, Continuing Graduates 5-Year/6-Year
    and Out-of-District) ELA, Math, Science, Soc.
    Studies

3
Test Security and Confidentiality
  • All TAKS/TAKS-Acc, TAKS-M, including Retest
    administrations are governed by the same set of
    security standards. Test security involves
    accounting for all test materials before, during,
    and after the test administration. Trained,
    certified personnel and/or their designees are
    the only individuals authorized to have access to
    test material, and all secure items must be kept
    in locked storage when not in use. Materials
    should be carefully inventoried upon receipt.

4
Test Security and Confidentiality Continued
  • Confidential integrity involves protecting the
    contents of all test booklets, completed answer
    documents and ancillary materials such as
    specific braille instructions, dyslexia proper
    nouns lists, or linguistic simplification guides.
    Maintaining confidential integrity requires
    compliance with all of (but not limited to) the
    following guidelines
  • See pages 4-5 of the 2010 TAKS General Test
    Administrator Manual

5
Security Oaths
  • All district and campus personnel who handle
    secure test materials must sign a security oath
    (General Test Security Oath and Specific Test
    Administration Security Oath or Non-Certified
    Personnel Security Oath). They must be signed
    before handling secure test materials. Test
    administrators must sign an oath for each
    administration, in addition to a separate oath
    for any role they serve in an online test
    administration. Any person who serves more than
    one role must sign a security oath for each role.

6
Security Oaths Continued
  • Note the process for initialing and signing
    oaths has changed. All district and campus
    personnel who handle secure test materials must
    sign a security oath.
  • Any person who has more than one testing role
    (for instance, a principal who also serves as
  • campus coordinator) must sign a security oath for
    each role.
  • Test administrators will now be required to sign
    an oath following the general training on test
    security and test administration procedures. They
    will then be required to sign an oath following
    each administration-specific training, as well as
    after each administration.
  • The administration-specific oath includes a
    special section to be signed by test
    administrators who give an oral administration of
    a test.
  • Security oaths for test administrators can be
    found in appendix E of this manual and in the
    grade-specific test administration directions.
  • Test administrators, technology staff, and other
    school personnel who will be present in the
    testing room must sign an oath for each
    administration.
  • All other testing personnel are required to sign
    only one oath for the 2010 testing year.
  • All oaths (except for the administration-specific
    test administrators oath) are valid thru October
    2010
  • for all test administrations including
    any field testing conducted during this time
    period.
  • The oath must be returned to the campus
    coordinator and it will be kept on file for at
    least five years. You must sign the second part
    of the oath at the end of each test
    administration.
  • Security Oaths for paraprofessionals can be found
    in your HISD documentation training packet.

7
Departures from Test Administration Procedures
  • Incidents resulting in a deviation from
    documented testing procedures are defined as
    testing irregularities.
  • Each person participating in the testing program
    is directly responsible for reporting immediately
    to the campus/district coordinator any violation
    or suspected violation of test security or
    confidential integrity.
  • Failure to report to the appropriate authority
    that an individual has engaged in conduct that
    violates the security or confidential integrity
    of a test violates 19 TAC 101.65(d)(7) and could
    result in sanctions.

8
Penalties for Prohibited Conduct
  • In accordance with 19 TAC 101.65(e), any person
    who violates, assists in the violation of, or
    solicits another person to violate or assist in
    the violation of test security or confidential
    integrity, and any person who fails to report
    such a violation, may be penalized through

9
Penalties for Prohibited Conduct Continued
  • Placement of restrictions on the issuance,
    renewal, or holding of a Texas teacher
    certificate,
  • Issuance of an inscribed or non-inscribed
    reprimand
  • Suspension of a Texas teacher certificate for a
    set term
  • Revocation or cancellation of a Texas teacher
    certificate without opportunity for
    reapplication, either for a set term or
    permanently
  • Irregularities in test security or
    confidentiality may result in the invalidation of
    student results

10
Penalties for Prohibited Conduct Continued
  • Certified personnel are directly responsible for
    supervising certified or non-certified
    paraprofessionals. If a violation occurs under
    this circumstance, the certified professional is
    subject to the penalties listed above as well.
  • No person may view, reveal, discuss, or score the
    contents of an assessment instrument at any time
    unless expressly authorized to do so by the test
    administration materials. Release or disclosure
    of confidential test items could result in
    criminal prosecution under Section 552.352 of the
    Texas Government Code and Section 37.10 of the
    Texas Penal Code.

11
Testing Irregularities
  • Categories describing the more common
    irregularities are listed below
  • Eligibility Error
  • Individualized Education Program Implementation
    Issue
  • Improper Accounting for Secure Materials
  • Monitoring Error
  • Procedural Error

12
Potential Referral to the Educator Certification
and Standards Division
  • See pg. 8 of your 2010 TAKS General Test
    Administrator Manual

13
Potential Referral to the Educator Certification
and Standards Division
  • Testing personnel viewed a test before, during,
    or after an assessment (unless specifically
    authorized to do so by the procedures outlined in
    the test administrator materials.
  • Testing personnel scored student tests.
  • Testing personnel discussed secure test content
    or student responses.
  • Testing personnel made a copy of secure materials
    without permission from TEA.
  • Testing personnel directly or indirectly assisted
    students with responses to test questions.
  • Testing personnel tampered with student
    responses.
  • Testing personnel revealed confidential student
    information.

14
Consequences for Students Caught Cheating on
State Assessments
  • Students who are caught cheating may have their
    tests invalidated and may not receive scores.
    Additional disciplinary action may be taken at
    the local level in accordance with district
    policy.

15
Test Coordinator/Administrator Training
  • Individuals who will serve as test
    coordinators/administrators should be trained
    prior to administering any test. They should be
    trained in TAKS testing procedures and the
    procedures unique to specific accommodated test
    administrations (i.e. large print, oral,
    dyslexia, LAT, individual/small group)
    Directions for administering these tests should
    be read carefully by test administrators before
    testing begins

16
Active Monitoring
  • Active monitoring means that test administrators
    must be actively engaged while students are
    working on the test, moving about the room and
    aware of students actions.
  • Test administrators should confirm that students
    do not have ballpoint pens, markers, cell phones.
  • Test administrators should confirm that students
    have bubbled their responses on the answer
    document.
  • Principals and campus test coordinators should
    confirm that test administrators are actively
    monitoring in each testing room.
  • See supplemental material online modules

17
What is NOT Active Monitoring?
  • Anything that takes the test administrators
    attention away from the students during testing.
    Examples include
  • Working on the computer or doing email.
  • Reading a book, magazine, or newspaper.
  • Grading papers or doing lesson planning.
  • Leaving the room without a trained substitute
    test administrator in the room.
  • Leaving students unattended during lunch or
    breaks.
  • Test Monitors/Administrators may NOT read the
    test content over a students shoulder and may
    NOT examine specific student responses during
    testing, since doing this will be a test security
    violation committed while actively monitoring.

18
On-Site Monitoring by TEA
  • TEA will again be conducting on-site visits to
    districts and campuses throughout the 2010
    testing year.
  • TEA will use independent test monitors.
  • The monitors will show up unannounced.
  • Monitors report to the superintendents office
    first and then will go to campuses.
  • TEA Monitors will first report to the campus main
    office and sign in using the normal campus
    visitor process. They will show an authorization
    letter signed by our Superintendent, Edward
    Blaha.
  • Provide them with campus maps and information
    about testing procedures. Answer their questions
    and provide them with any requested documents.

19
Test Accommodations
  • A number of testing accommodations are available
    for students who need them. (see newly expanded
    2009-2010 Accommodations Manual)
  • Any student may be considered for an allowable
    accommodation. Students who receive special
    education/ section 504 services must have all
    accommodations documented in the IEP/IAP.
  • Certain accommodations require an Accommodation
    Request Form that will need TEA approval (There
    is a two-week processing period for all ARF
    considerations) . See pages 44-47 of 2009-2010
    Accommodations Manual for a description of
    Objective Evidence required for all ARF
    submissions.

20
Test Materials
  • All students need to be given one
    grade-appropriate test booklet
  • All students need to be given one answer document
  • All students need to be given two 2 sharpened
    pencils with eraser
  • One math chart per student if applicable
  • One science chart if applicable
  • One answer document for teacher demonstration
  • Other materials that apply to the accommodated
    test administrations see Section Prepare test
    materials for distribution in your manual

21
Breaks and Lunch
  • Breaks are not mandatory. Test administrators
    should use their own judgment in determining
    whether any are necessary. During breaks,
    students must not discuss the contents of the
    test, and test booklets must be closed with
    answer documents inside. At your discretion,
    student may be allowed to take restroom breaks
    one at a time or as an entire class.
  • If testing continues through lunch, students must
    remain together as a group and be closely
    monitored to ensure that students do not discuss
    the contents of the test. Instruct students to
    place their answer documents inside their test
    booklets. Collect the booklets and place them in
    locked storage. Students must remain together as
    a group and be closely monitored by a trained
    test administrator to ensure that they do not
    discuss the contents of the test.
  • Hall monitors should check restrooms every 20-30
    minutes using the Restroom Clearance Logs.
  • Hall monitors should confirm that restrooms and
    hallways are clear of potential test security or
    integrity violations.

22
During Testing Procedures
  • No cell phones or other two-way telecommunication
    devices (students, teachers, campus/district
    monitors).
  • Students may use highlighters in non-scorable
    test booklets (NOT allowed for grade 3).
  • No scratch paper for any TAKS testing (except as
    an accommodation or for an online test).
  • Test administrators are not allowed to answer any
    question relating to the content of the test
    itself.

23
During Testing Procedures
  • Test administrators cannot leave the room unless
    a trained test administrator is present.
  • May change testing rooms as long as test security
    is not breached.

24
During Testing Procedures
  • Reinforcing, reviewing, and/or distributing
    testing strategies on the day of an assessment is
    strictly prohibited. Providing this type of
    assistance to students may result in the
    invalidation of their tests and compromise the
    assurance that all individuals are equitably
    tested in accordance with the guidelines for
    standardized assessments.
  • You cannot require students to use any particular
    test taking strategy. Students can use test
    taking strategies but you cannot require them to
    do so during the test. This includes first
    marking answers in test booklet and then
    transferring them later to the answer document.
  • Students must be allowed to work (not sleep
    quietly resting for brief periods of time is
    allowed at teachers professional discretion) at
    their own pace. Students may not be directed to
    speed up or slow down.

25
During Testing Procedures
  • Students must remain seated during testing and
    are not allowed to talk while test booklets are
    open.
  • Students are not allowed to work on a previous
    section of the test or a section that has not yet
    been administered.
  • IMPORTANT Test administrators may NOT carry
    their secure test material around during their
    lunch break (i.e. staff lounge, cafeteria,
    classroom, office, etc.) These materials MUST
    ALWAYS be placed in locked storage when not in
    use.

26
Emergencies
  • If a student leaves the testing room, the test
    administrator should store their testing
    materials until they return.
  • If a student cannot continue the test, campus
    testing coordinators should VOID the students
    answer document, place under a Voided Header
    Sheet, and return with scorable materials to
    central office.
  • If a student needs more time to test and must be
    moved to another testing room, the student should
    place their answer document in the test booklet
    and a trained test administrator should carry the
    tests to the next room and redistribute them once
    the students are ready to continue. Please
    document any room changes with a change of room
    form and a new seating chart.

27
Cell Phones
  • The use of cell phones during testing is not
    permitted at any time.
  • During test administration dates, students and
    test administrators shall adhere to the District
    cell phone use policy found in the Local Test
    Administrator Training Manual. see District
    Practices
  • Students and test administrators are not
    permitted to use cell phones for the following
    reasons
  • Making or receiving calls disrupts the testing
    environment by disturbing other students
  • Making or receiving calls could compromise the
    integrity of the test
  • The text messaging and camera features of cell
    phones could be used to compromise the integrity
    of the test

28
Specific Test Administration Directions
  • The test administration directions found in the
    Test Administrator Manual in addition to or in
    lieu of the LAT, Dyslexia Bundle, Oral or Large
    Print administration manual/supplement should be
    read to students before each administration.
  • Test Administrators should read aloud WORD for
    WORD the material printed in bold type and
    preceded by the word SAY.
  • Be cautious of administrations that require
    non-traditional testing schedules such as oral
    administrations, two-day administrations (LAT or
    Dyslexia Bundled Accommodations), etc. Read,
    read, read the manuals before testing day!!!

29
Test Administration Directions Continued
  • For the written composition, you must NOT read
    the writing prompt aloud unless a student
    specifically requests that it be read aloud. Do
    NOT read the writing prompt to the entire class,
    as not all students will have the same writing
    prompt. If a student asks a question about the
    prompt, you may say, I can not explain it to
    you just respond to the prompt in the best way
    you can.

30
Ensuring proper testing procedures...
  • See Activity 6 in your TAKS General Test
    Administrator Manual to read how test
    administrations should be conducted under the
    best possible conditions.
  • Campus principals must approve all rooms used for
    testing ensuring that they are clear of possible
    security/integrity violations by signing a
    Classroom Clearance Form before testing begins.

31
Answering Questions
  • Test administrators and school personnel are NOT
    allowed to
  • answer questions related to the content of the
    test itself. If a student asks a question that
    you are not permitted to answer, you may respond,
    for example, I cant answer that for you just
    do the best you can.
  • translate test questions into another language
    (except in sign language)
  • rephrase or add information to questions
  • discuss test questions with anyone before,
    during, or after testing or
  • score test items or discuss with students how
    they performed

32
Returning your test material
  • After testing, follow the directions on Activity
    8 of your TAKS General Test Administrator Manual
    before you return your test material to your
    campus coordinator
  • Your campus coordinator will verify that you have
    returned all test booklets. Your campus test
    coordinator will sign the Materials Control Form
    similar to the sample found on pg. 55 of your
    TAKS General Test Administrator Manual in order
    to document that all materials were returned
    according to the directions and procedures
    stipulated by the Texas Education Agency.

33
Conflict or Confluence Ethical Standards in
Assessment - Thought of the Day...
  • A Firm Foundation of Knowledge is a constant
    source of strength!

34
Thank You for Your Dedication
  • Again - thank you for all of your hard work and
    dedication to ensuring that all of our Students
    have the Opportunity for Academic Achievement
    Through the Texas Assessment Program

35
Contact Information
  • Campus Testing Coordinator
  • Campus Testing Team
  • Campus Principal/Asst. Principals
  • OR
  • Sandra Garza-Cavazos
  • Hidalgo I.S.D. Assessment Program
    Evaluation
  • 843-4431 office 605-1958 district cell
  • SaCavazos_at_hidalgo-isd.org

bEYOND mEASURE Hidalgo ISD Assessment
Program Evaluation 2009-2010
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