Cloud 101

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Cloud 101

• Tierney Smith
• TechSoup Canada

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About TechSoup Canada
Register for donations program
http//techsoupcanada.ca/getting_started
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About me

• Software engineer
• Nonprofit technology blogger
• Community manager

_at_tierneys _at_techsoupcanada facebook.com/techsoupcan
ada techsoupcanada.ca/community/blog youtube.com/t
echsoupcanada
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Agenda

• What is the cloud?
• How is it relevant to your nonprofit?
• What does it cost?
• Advantages risks of the cloud
• How do you get started?

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What is the cloud?
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Cloud Confusion
One in five Americans (22 percent) admit that
theyve pretended to know what the cloud is or
how it works.
When asked what the cloud is, a majority
responded its either an actual cloud
(specifically a fluffy white thing), the sky or
something related to the weather (29 percent). 
Working from home in their birthday suit is the
clouds greatest advantage.
Source http//www.citrix.com/English/NE/news/news
.asp?newsID2328309
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You already use the cloud!
A majority of Americans (54 percent) claim to
never use cloud computing. However, 95 percent of
this group actually does use the cloud.

• Online banking
• Online shopping
• Social networking (Facebook, Twitter, etc.)
• Online games
• Storing photos online
• Online file sharing

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Scalable services you access through the Internet
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Microsoft Word
Not Cloud
Google Docs
Cloud
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Other cloud apps you might have heard of

• Gmail
• Facebook
• Microsoft Office 365
• Salesforce
• Vertical Response

• Twitter
• Dropbox
• Prezi
• Survey Monkey
• MailChimp

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3 Types of Cloud
Software-as-a-Service Software you access through
the Internet e.g. Gmail, Salesforce, Survey
Monkey
Platform-as-a-Service Online environment for
building software e.g. Force.com, Microsoft
Azure
Infrastructure-as-a-Service Servers and storage
in the cloud e.g. Amazon Web Services
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What about you?

• Based on this description, what cloud tools are
  you already using?
• http//bit.ly/ntencloud101tools

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Cloud Nonprofits
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Are nonprofits using the cloud?

• 93 of Canadian nonprofits use at least one cloud
  app
• On average, nonprofits worldwide use
  3-4 types of cloud apps

• More http//techsoupcanada.ca/community/blog/clou
  d-survey-results

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More Cloud Apps
Twitter
Google Apps
Facebook
Office 365
Bit.ly
Zoho
Email office productivity
Social networking
Your nonprofit
Salesforce
CRM
CiviCRM
Communication
File sharing
Skype
GoToMeeting
ReadyTalk
Skydrive
Google Drive
Box.net
Dropbox
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For example Sharing docs with your board

• Read more http//www.techsoupcanada.ca/community/
  blog/board_collaboration_google_docs

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Even more ways to use the cloud

• Mass Emails/ E-Newsletters
• MailChimp, Vertical Response, Constant Contact
• Project Management
• Basecamp, Smartsheet, Podio

• Basic Websites
• Weebly
• Event Registration
• Eventbrite, Guestlist
• Survey/voting tools
• Doodle, PollDaddy, Survey Monkey

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For exampleWorking with a consultant

• Read more on Basecamp http//www.techsoupcanada.c
  a/community/blog/toronto_net_tuesday/project_manag
  ement

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How is this different from what I do now?

• The cloud is particularly good for
• Sharing
• Everyone shares one version of a doc
• Collaborating
• Makes it easier to work together
• with others
• Remote working
• Work from anywhere (with Internet)
• Scaling
• Add/remove more people/space on the go

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What does the cloud cost?
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Buy vs. Rent
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Example email

• Server-based Microsoft Exchange (via TechSoup
  Canada)
• Cost of server varies
• Windows Server CALs 55 3/person
• Exchange Server Standard CALs 44 5/person
• Microsoft Outlook 6/person
• Security, spam filtering varies
• Upgrade every 3-5 years
• Cloud-based Google Apps
• 50/person/year
• Also includes calendar, docs

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Advantages risks of the cloud
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Even more advantages

• Backup
• Security
• Very little administration required

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Risk Losing control of

• Features
• Cost
• Backups
• Security
• Data
• Availability

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A word about privacy

• In almost all cases there is no law
• against using cloud computing
• Up to you to read the
• Terms of Service
• You are responsible for your
• data at the end of the day
• Avoid using cloud/be extra careful for political
  or extremely sensitive data e.g. political
  activists, womens shelters
• Find out more http//www.techsoupcanada.ca/commun
  ity/blog/cloud_privacy_law

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How do you get started?
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Experiment

• Pick a low-risk area
• Many tools are free or have free 30-day trial
• Try it out! Learn! Have fun!

Credit jimmiehomeschoolmom
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Assess Plan

• Assess your nonprofits technology determine
  priorities
• Tech self-assessment http//www.techsoupcanada.ca
  /community/blog/tech_self_assessment
• Set goals
• Research try out options
• Jane vs. Tierney (http//www.techsoupcanada.ca/com
  munity/blog/jane-vs-tierney/intro)
• Platformation (http//www.platformation.ca/)
• Idealware (http//idealware.org/)

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Questions?
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RESOURCES

• Further reading http//bit.ly/tsc_cloud_further_r
  eading
• Information about the cloud case studies
  http//techsoupcanada.ca/learning_centre
• Cloud tool reviews platformation.ca

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DONATION PROGRAM INFO

• List of products http//techsoupcanada.ca/product
  
• Getting started http//techsoupcanada.ca/getting_
  started
• Microsoft donations information
  http//www.techsoupcanada.ca/microsoft_resources

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Contact info

• Tierney Smith, Community Manager
• _at_tierneys
• TechSoup Canada
• www.techsoupcanada.ca
• _at_techsoupcanada
• facebook.com/techsoupcanada