Performance Diary

1
Performance Diary

• In order to facilitate you, we enunciate in the
  ensuing slides the following
• Purpose of this system
• Meaning for the Performance diary
• How to go about when a critical incident occurs
• Operating procedure
• What is HR role
• Notable points and
• What to do if you need more information/data

2
PURPOSE OF THE PERFORMANCE DIARY

• This performance diary is meant to serve as a
  means of recording any Critical incident
  involving an employee

3
What is a critical incident?

• A critical incident is an actual occurrence or an
  event involving the appraise or done by him/her
  which has/is affected the performance either
  favorably or unfavourably.

4
How to go about when a critical incident occurs?

• Briefly note down the incident as well as its
  effects on the individual performance
• This would become a verifiable data which would
  be used during the appraisal / review
• Such recording should be done immediately
  within 72 hours from the time of incident
  occurred. No observations can be added after 72
  hours
• Any observation to have a date, time and example
  or the actual occurrence meaning it should not
  be an opened ended statement or views etc.

5
Who can view this?

• This can be seen by the immediate superior and
  the Reviwer only becoz -
• this is only a verifiable data for the Appraiser
  while doing appraisal
• Informally, the immediate superior would have
  communicated whatever he is observing to the
  concerned employee on a daily basis orally
• This is not a communication channel with the
  employees

6
Operating procedure

• The entire system is appended ON LINE in
  My.Cavinkare.com
• The observations to be keyed-in by the immediate
  superior or the appraiser.
• Once the Appraiser press the button Submit the
  sheet would be sent to the Reviewer. A mail
  reminding the Reviewer will be generated by the
  system automatically.
• If the Reviewer accepts the observation, the
  sheet would remain in the master and conversely,
  if the observation is rejected, a POP up
  message/mail would be sent to the HR for taking
  it forward.

7
Operating procedure How to record the
observation

• GUIDELINES FOR THE SUPERIORS
• Log on to My cavinkare.com
• Change role as Superior
• You can see performance diary column and
  parallely employee reporting list.
• Select the employee and press GO
• You will get the required sheet for making the
  observation
• After observation please press Submit
• To see the previous and other observations, Click
  the total of no of observations provided in the
  first line

8
Operating Procedure How to record the
observation?

• Guidelines for Reviwer
• A mail would be sent to you regarding
  observations made
• Again log on to My.cavinkare.com and change role
  as Reviewer
• You can see a list of performance diary for your
  comments.
• After comments, please press submit. please
  press Accept/reject before pressing submit.

9
Screen shot for pictorial understandingScreen
1 Change role screen
10
Screen Shot 2 Appraiser/ Immediate
Superiors screen
11
Screen shot 3 Superior observation screen
12
Screen shot 4 Reviewers screen while opening
13
Screen Shot 5 Reviewers screen indicating
observation list for comments
14
Screen Short 6 Reviewers comment recording
screen
15
General points for consumption What HR would do
with this?

• The entire observation would be part of the
  appraisal for the year under review
• Initiate counseling activity
• Take a leaf out of the good observation/favourable
  observations and disseminate to all concerned

16
Other Notable points

• This document is mandatory / critical to take any
  favourable or unfavourable action on the employee
  irrespective of cadre and level
• If there is no events/incident recorded in
  respect of an employee, it would tantamount to
  that the concerned employee does not have a
  favourable or unfavourable points for observation

17
For clarification what to do?

• If you have any query, please contact Mr V
  Ganesan, Senior Manager HR at Corporate Office.
• Mobile No 97909 27356
• Ext 701