All of the Application

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Website Address is http//victimservicegrant.iowa
.gov/
All of the Application Documents are listed on
this page.
Blue words are links. Fund names will link to the
federal website.
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For example, I clicked on the Victims of Crime
Act Assistance Name and it linked me to the
Federal Office for Victims of Crime
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Eligibility Requirements Certified
Assurances open to Adobe Acrobat document for you
to view/print.
For the funds you are applying for remember to
Print off and sign Certified Assurances. In
addition, print off Sign the Debarment
Certification, Lobbying Drug-Free
Workplace, Minority Impact Statement If you are
applying for Family Violence funds Print sign
the TobaccoCertification. If you are a state
agency or criminal justice agency Please print
and sign the Consultation Agreement. Attach
these signed assurances to your original
application ONLY! Remember to sign in Blue Ink.
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Below is an example of the eligibility link
for Victims of Crime Act or VOCA grant funds.
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You can download the following Application
Documents Application Cover Sheet Application
Checklist Application Narrative Multi-Disciplin
ary Application Documents Multi-Disciplinary
Application CoverSheet Multi-Disciplinary
Budget Detail Worksheet
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This is the Application Cover Sheet. Both
of the Cover Sheets in Excel will automatically
total for you on the total line.
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Below is the Application Cover Sheet For a
Multi-Disciplinary Teams Joint Application. It
allows County Attorney Offices and Law
Enforcement to apply together on one application.
Normally, this would be a local DART/SART.
Victim Service Agencies need to apply
separately. Each column represents in entity who
is applying for CVAD funds.
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This is the first page of the Application
Checklist.
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This is the first page of the Application
Narrative.
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You can either close out by Clicking on the
lowest X Or by clicking Close the File Drop
down menu.
This is a budget for a Multi-Disciplinary Team
applying in a joint application. Any entity
who is filing a joint application will complete
this budget page as well as all of the sections
in ProgramsAssistant. If you have
questions about completing this document contact
any of the Victim Service Support Staff.
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The NEWS web page provides an overview of any
pressing grant news. For example, when we receive
our Federal award amounts we will post the type
of funding and amount on this web page. The
words listed in blue provide a link to different
documents. For example, the Fundraising
Activities list a brief summary of the
fundraising activities conducted by our funded
non-profit victims services.
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This is the current Application Schedule. In
addition, if you would like to be present to hear
your application reviewed please notify your
primary Victim Services Support (VSS) Staff.
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Click on Application to start The Application
Process.
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You may click on one of the following items and
it will link you to the login screen Login Acco
unt or Application. When using the system for
the first time in the last few months please use
the Login or Account icons.
If you already have an account at this screen
type your Login Name Password. Type it exactly
(all caps, small caps, spaces, no spaces,
etc.). If you have received funding from CVAD,
there is a sheet in your packet with your login
and password information.
Click here if you forgot your password. It will
ask you for your login name and it Will E-Mail
your password to your e-mail Address listed in
your Account Information. If you have any
problems call your primary Victims Service Grant
contact as they have a list as well.
Click on this link if you are a New User.
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If you already have an account this screen
will not show up, this is only for New Accounts.
Type in your Program information. Include your 3
main contacts for Program. County field will
allow you to choose more than one county
by holding down the Ctrl or Control button on
your keyboard and highlighting the counties by
clicking on them using your mouse. If you are
a city program like Smith Police Department
then you still select the County your city is
located in.
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Please select from the list that best
represents your type of program.
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You will have to scroll down when you are in the
Account Editor screen (previous page of these
instructions) by using the scroll down bar or by
tabbing through the document. All fields must be
completed. If you the Program Director is the
same as the Fiscal Contact then you can click on
the Copy all Director fields to Fiscal
Contacts If the Program Director is the Fiscal
Contact As well as the Performance Reporting
Contact then you click on the Copy all Director
Fields to Performance Reporting Contacts. It
will automatically copy the Program Director
Information into the appropriate Sections. Fiscal
Contact has this feature as well.
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When you have completed the Program Section click
on the Register button.
NOTE The contact information you complete in
this Section is the information Victim Services
Support Staff uses to generate e-mails for the
next year. The data is saved to the CVAD
database as it is entered. For example how the
Program Name is entered is how it will appear on
the grant contracts. Account information
should continually be updated by the program if
there are changes.
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If your program is under a multi-service
or umbrella agency than you will need to complete
the Agency section otherwise leave blank
You will choose your agency from the drop down
menu. If your agency is not listed please
contact Donna Phillips or any of the Victim
Services Support Program staff at 515-281-5044
or at 1-800-373-5044.
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Enter your login name and provide your login
e-mail. If you forget your password and request
the system to e-mail your password this is the
e-mail that will receive it. Create your own
password. Then click on the Register button.
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The red information on the top left corner are
items that are incorrect or the required field
was left empty. There is also a red asterisk in
front of the Field that is incorrect or
empty. So I will need to enter the information
in the correct Format or it will not save my
registration or updates to GA.
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See how there is a red asterisk in front of the
fields that were entered incorrect. Every time
you hit either the Register button or Save
button, the system will do this to explain that
you made a mistake in entering.
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REMEMBER Hit the Save button after
updating this information
The Login section displays your Login Name and
your Login E-Mail. Update this as needed.
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You will receive this screen. Click Ok
button using your mouse.
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After you have logged in. You will come to this
page. Click on the Enter New Application Button.

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You need to place a check in the box(es) in front
of the fund(s) you are applying for. Make sure
you check all that you are applying for. After
you have checked all of the funds you are
applying for click the Continue to Page 2 button
which will take you to the next page.
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If no funds are checked, you will be unable to
continue to page 2. Note the message in red.
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It tells you which funds you have selected to
apply for.
If you forgot to select a fund then you can Click
on the Back to Page 1 Select fund button And it
will take you to the previous screen.
Write in the Number of Volunteers from the past
two fiscal years. Write in the total number of
volunteer hours from the past two fiscal
years. Provide a brief list of fundraising
activities the Program has done. If you are a
state, county or city organization and Fund
raising is not allowed then say that.
(County Attorney, Police Department, Sheriffs
office, etc.)
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Click on the right down arrow for your
choices. If you are applying for VOCA funding
choose one of these choices.7
If you are not applying for VOCA funding the
Purpose of VOCA grant funds type of Implementing
Organization Percentages Will not appear on
the screen.
If you are not applying for VW funding The VAW
Purpose Areas Purpose Statement will not appear
on the screen.
Please note that we have added Types of Crime
Victims to the list.
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Click on the right down arrow for your
choices. If you are applying for VOCA funding
choose one of these choices. If you are a Victim
Witness Coordinator through a County Attorneys
Office you would choose Criminal Justice
government. If you are a non-profit victim
service agency you would choose
Private non-profit. An example of a
Non- Criminal justice Government
organization is Polk County Victim Services
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If you are applying for VOCA funding,
estimate projected percentages to be served by
type of Crime. We added DUI/DWI Crashes,
Survivors Of Homicide, Assault, Adults Molested
as Children, Elder Abuse, Robbery, Other
Violent Crimes. Percentages must equal 100.
Note If you do not choose VOCA and/or VW
funding on the previous page, you will not have
the option of answering these questions.
If you are seeking Violence Against Women
funding (1) write the purpose area(s) by number
in the blank (2) write a purpose
statement for the VAW funds For a list of the VW
purpose areas click on the Federal VAW Program
Purpose Areas document link.
Please note that we have added Types of Crime
Victims to the list.
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When you click on the Federal VAWA Program
Purpose Areas this Adobe Acrobat file will open
for you to view and/or print. Click on the X
at the upper right hand side of this document to
go back to the previous screen.
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REMEMBER Hit the Save Button after each section.
Note Click on the tab or section headers to
move to the next Section of the grant
application. The sections are General,
Staff/Benefits, Budget, Match, Service Types,
Service Areas and Signature.
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You need to add all of your program staff one at
a time. After you have entered one staff member
click the Add button. If you forget a field it
will prompt you with a red asterisk before
you can move to the next staff member. Note It
will not save information Until you have fixed
the red Asterisk.
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You can not have more than one person with the
exact same job title. If your Agency has more
than one individual with the Same job titles.
For example Law Enforcement Investigators then
you need to number each of the job titles by 1,
2, 3 or by I, II, III or A, B, C etc. For
example Law Enforcement Investigator 1 Law
Enforcement Investigator 2 Law Enforcement
Investigator 3, etc.
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If you wish to edit the information for the
Assistant Grant Administrator 2. Highlight
using your Mouse and Click the edit button.
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It will put the information you highlighted back
in the right hand section. Edit the information
and click the Update button.
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Please make sure to complete the
benefits provided by your program/agency
by clicking on the box in front of the
various descriptions. You may choose more
than one.
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Click the save button after finishing every
section at a minimum. You can save anywhere
during the process. After you hit save, you can
logout and log back in at another time your
information will be saved.
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Click on the drop down arrow to select CVAD fund
to be entered. Enter one fund at a time. Enter
amounts for that fund in expense categories
below.
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Enter payroll amounts on left. Payroll amount
(total of all payroll positions) automatically
computes on right hand side.
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Include brief description on details line to
further explain requests. Details are helpful
for grant reviewers, but not required. Keep in
mind if we are not sure what requests are for
we will probably not fund those items.
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At the bottom of the expenses Column is a Total
field. That will total your expenses listed
above.
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After entering all amounts for respective fund
click button.
Add
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After add button is selected, fund will then move
up under Complete Budget List. Expense amounts
details for that fund have been saved even
though boxes below are blank.
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If you need to edit or update a fund already
entered, highlight the fund in the Complete
Budget List and click the
button. After you click the button
the expense amounts details for that fund will
appear below as shown on next screen shot.
Edit
Edit
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You are now in edit mode and can update this
fund if necessary. When finished click on the
button. The button
will only be available when in edit mode.
Update
Update
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If you need to delete all information for a
particular fund, highlight the desired fund and
click the button. Caution Once delete button
is Selected, all expense amounts details for
selected fund will be deleted.
Delete
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After all CVAD Funds are entered click on drop
down menu for Other Funds. Continue this process
until all applicable funds have been
entered. Highlight desired fund and enter
expense amounts details for that fund. After
all expense amounts are entered click
button.
RPE United Way are below Other. Use scroll
bar to move down.
Add
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After you have completed the Budget section,
move on to the Match section.
Select desired CVAD Fund from drop down menu.
After fund is Selected, required match amount for
that fund will be reflected at bottom of screen.
If you are a non-profit victim service agency
then you would not choose the Violence Against
Women grant funds in the Match Section.
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Enter revenue source amounts to meet match
requirement. Click button to
save match information.
Required Match will automatically compute based
on request entered on budget tab for selected
fund.
Add
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After button is selected, CVAD Fund
will move up to Match List. If there are other
CVAD Funds requiring match they will still be
listed on drop down menu. Continue same process
until all match information has been entered for
each fund requiring match!
Add
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Click on all of the types of services provided
by your program. Remember Save after
each section is completed.
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Click on the PDF Format to view print
the Service Areas section of the grant
application. OR Click on the Word Format to
view, edit print the Service Areas section of
the grant application. The Service Area section
(map population of your programs service area)
will be placed in the grant application right
after the budget section before the narrative
section.
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This is what the first page looks like. There
are detailed instructions following this
page. Do not include instruction sheets in grant
application. Highlight/Color Service Area for
both your Program Agency, if applicable.
Preferably, use a different color or pattern to
delineate between the program and agency.
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If you provided services to a city and not a
county or region then indicate on the map
where the city is located.   Make sure all
copies highlight the service area to make it
easy for Application Reviewers as They receive
one of the copies.  
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The person who is legally authorized to sign this
applications certified assurances as
the authorized representative.
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You need to submit the required Cover sheet which
can be downloaded We recommend you download it
in Excel, if you have Excel, as it
will automatically calculate the totals.
This is where the button takes you.
Print Preview
For a check list of the required submission
steps click on Adobe Acrobat or MS Word to the
right of the Application Check List.
To download the Application Narrative
instructions or outline click on either Adobe
Acrobat or MSWord to the right.
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Click on the button.
Print Application
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This is what Part 1 of the Application will look
like. Click on File on the drop down Menu in the
upper left hand Corner Click on Print option
from the Drop down menu. Print this part of the
application.
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When you are finished viewing the print
application, click on the Back button twice to
Get back.
Total request by fund will be here. Scroll down
to see further budget information.
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After you have printed checked it over
for errors. Click the button.
Back
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REMEMBER Once you have submitted your
application, you can no longer edit or view
the document.
After checking for errors, editing such
errors, and printing the corrected copy, you may
submit your application by clicking on the
Submit Application button.
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After you hit the button, the system will take
you back to this screen where you can then Logout.
Submit Application
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You can log off of the system at any time.
REMEMBER to hit the Save button before
logging off. Also, you will have to correct any
of the red asterisk marked fields and hit the
save button before logging out our your
information will not be saved. When you log
back in you will click on Grant Application and
this screen will appear for you to enter your
Login Name Password.
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Since you have already started an application you
would find the one below highlight and click The
button.
Open Application
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Need Assistance Call or email staff below!

• Amy Cowan
• Community Specialist
• 515-242-6112
• amy.cowan_at_iowa.gov
• Kristi Hill
• Division Accountant
• 515-281-8616
• khill_at_ag.state.ia.us

• Donna Phillips
• Administrator
• 515-281-5044
• donna.phillips_at_ag.state.ia.us
• Anne Thomas
• Assistant Grant Administrator
• 515-281-5206
• athomas_at_ag.state.ia.us

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This is the Multi-Disciplinary Budget Detail. If
you are filing a joint application, you will
complete this budget detail. This is an
example for a DART/SART Team. This Budget
Detail page will follow the cover sheet. Under
Agency name there are 3 columns. You will write
in the name of the agencies that are filing the
joint application. Type fund request here. For
example VW for Violence Against Women and VA
for Victims Assistance or VOCA funds.
It will automatically total your line items in
Total column. It will automatically total your
Payroll Subtotal and your Total Expenses.
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In order to get back to the Login Screen, click
FILE, SAVE AS and save on your computer
directory.
Amounts should agree with budget entered into
Programs Assistant
The Smith County Sheriffs Office is requesting
5,000 in Payroll for Officer- overtime and
1,000 in Travel Training. In the last
column the Police Department is Requesting
5,000 in Payroll for Officer-Overtime and
1,000 in Travel Training.
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In order to get back to the Login Screen, click
FILE, SAVE AS and save on your computer
directory.
Amounts should agree with budget entered into
Programs Assistant
It will automatically total your line items in
Total column. It will automatically total your
Payroll Subtotal and your Total Expenses.