Fiscal Management Sub-Certification Process

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Fiscal Management Sub-Certification Process
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Fiscal Management Sub-Certification Process

• Electronic sub-certification conducted through
  the Office of Institutional Compliance and Risk
  Services in coordination with Controllers Office
• Sent out by e-mail on September 15
• Should be completed by September 30
• Covers the period of 9/1/09 8/31/10
• Required by UT System Administration Policy UTS
  142.1 Policy on the Annual Financial Report.

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Fiscal Management Sub-Certification Process

• Changes
• E-Mail is from ComplianceCertifications_at_utsa.edu
• One questionnaire which combines the
  Sub-Certification with the Management
  Certification
• New course number is MC2010
• Was changed to avoid confusion

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Fiscal Management Sub-Certification Process

• Annually, each Account Administrator should
  provide a fiscal management sub-certification to
  the Financial Reporting Officer- the Associate
  Vice President for Financial Affairs.
• The fiscal management sub-certification certifies
  that, among other items, their accounts are being
  reconciled timely, duties are properly segregated
  and no material weakness exists relative to their
  internal control.

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Fiscal Management Sub-Certification Process

• Account administrators failing to complete the
  sub-certification are reported to their
  respective Vice President, Auditing Consulting
  Services, and Assistant Vice President Financial
  Affairs/University Controller.
• The Office of Institutional Compliance Risk
  Services utilizes administrator responses (or
  lack thereof) when performing the annual risk
  assessment to determine account administrators
  selected for Quality Assurance Reviews (QAR).

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Fiscal Management Sub-Certification Process

• Reminders
• If an account is inactive, zero balance or unit
• administrator has changed
• Complete Unit and Account Request
• Form
• Send to Accounting Office
• Account administrator must complete
  sub-certification if any expenditures were
  processed during the fiscal year, even if zero
  balance at 8/31