RAND PARK HIGH Annual General Meeting

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RAND PARK HIGHAnnual General Meeting

• 24 October 2013

2
Agenda

• Welcome and Apologies
• Previous Minutes and matters arising
• Chairmans Report
• Principals Report
• 2012 Audited Financials
• Overview of 2013
• Proposed 2014 Budget
• Resolutions
• General

3
Chairmans Report

• Mr. Garth Johnson

4
Principals report

• Mr. Alan Wilke

5
Financial Reporting

• Mr. Garth Johnson

6
Overview of 2012 Audited Financials
Fees Income R 25 863 779
Other Income R 2 173 036
Expenses -R 24 853 380
Capital Expenditure -R 2 613 121
(Loss) / Profit R 570 315

7
2013 Year end Forecast

• Income R 29 164 712 Budget R 28 680 021
• Expenditure R 29 261 246
• Budget R 28 638 041
• Operating Loss (96 534)
• Profit Budget R 41 980

8
Review of 2013 Income

• 2013 Forecasted Income R 29 164 712
• School Fees R 27 319 881
• GDE Funds R 757 500
• Squires Fund Raising R 554 414
• Other Income R 532 917

9
Review of 2013 Expenses

• 2013 Forecasted Expenditure R29 261 246

10
Capex Outlay 2013

• The Capex items were R1 928 630
• Buildings R 340 000
• Upgrading of Consumer Centers R 700 000
• Cricket Field upgrade R 350 000
• Hockey Field seating R 84 104
• Desks Chairs R 71 000
• IT Equipment R 325 000
• Fitness Equipment R 58 526

11
Security Guard Hut
12
Shade Covers at the Pool Area
13
Bathrooms
14
Roof mounted data projectors
15
Consumer Centres
16
Consumer Centres
17
Security Cameras
18
Learner Lockers
19
Prefab maintenance
20
Pavilion Ceilings
21
Seating at Hockey Field
22
Cricket Nets
23
School Enrolment

• 2012 1510
• 2013 1500
• 2014 1500

24
Staff summary
GDE SGB TOTAL
Principal 1 1
Deputy Principals 2 2 4
Heads of Department 8 6 14
Teachers 41 22 63
Administrative Staff 4 12 16
Support Staff 7 12 19
Total 63 54 117
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2014 Budget

• The budget covers
• The cost of maintaining the level of education
  offered to the learners by the school
• All operational, security, maintenance, staff
  remuneration and capex expenses
• The Role of the School Governing body is to
  review and support the budget setting
• The Parent body approves the annual budget

26
2014 Budget setting

• To ensure Rand Park High remains a competitive
  and sought-after public school, in all aspects.
• The need to retain quality educators in the
  school and ensure manageable class sizes
• The need to improve and introduce the best
  practice in the field of technology and
  infrastructure
• Compliance with the South African Schools Act
• Continued maintenance and upgrading of the school
  building

27
2014 Budget Objectives

• Income must exceed expenditure
• Ensure the quality of education is maintained and
  improved
• Offer a balanced range of learning and other
  activities
• Maintain the best practice in the field of
  technology and infrastructures
• The need for expenditure to run the school
  effectively
• Maintain a secure, safe and clean environment
• Adequate equipment to meet the school operational
  needs

28
Key factors for 2014 Budget setting

• Learner enrollment numbers
• Payment of fees exemption and bad debt ratios
• The lack of funding from the Government in
  respect of exemptions and bad debts
• Limited income from the Government
• Salary budget is critical to pupil/educator ratio
  and distinguishes our school from many other
  schools
• School fees to cover all essential educational
  and operational expenses
• Expenditure is limited to funds collected
• Cutting fees will result in a reduction in
  facilities, teaching staff, choice of subjects
  and extra-murals

29
Summary of Proposed 2014 Budget

• School Fee Income R 29 815 830
• Other Income R 1 884 880
• Total Income R 31 700 710
• Expenditure R 31 633 879
• Surplus R 66 831

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Expenditure summary
2013 Budget 2013 Forecast 2014 Budget
ADMIN EDAIDS MAINTENANCE MAINTENANCE - ROOF PR PRINTING REQUIREMENTS SECURITY TECHNICAL SUPPORT R 1 025 685 R 553 960 R 1 993 923 - R 48 900 R 942 329 R 1 700 193 R 1 436 449 R 878 609 R 1 053 436 R 553 960 R 1 993 923 - R 80 400 R 942 329 R 1 700 193 R 1 436 449 R 879 912 R 1 102 792 R 599 852 R 2 165 263 R 160 000 R 103 000 R 997 296 R 1 812 497 R 1 504 680 R 940 838 cont
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Expenditure summary
2013 Budget 2013 Forecast 2014 Budget
CULTURAL SPORTS SPORTS - CAPEX TRANSPORT EVENT CO-ORDINATION SALARIES CAPEX CONTINGENCY R 209 150 R 481 240 - R 548 986 R 346 626 R 17 045 991 R 1 176 000 R 250 000 R 209 150 R 488 625 - R 548 986 R 349 262 R 16 845 991 R 1 928 630 R 250 000 R 166 450 R 568 980 R 336 050 R 579 639 R 369 120 R 18 607 422 R 1 370 000 R 250 000
TOTALS R 28 638 041 R 29 261 246 R 31 633 879
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2014 Proposed Capex

• Main Items
• New Tractor
• Upgrading staff village ablution facilities
• Replacement of IT equipment
• Possible Fitness Centre
• Upgrade Labs to the latest Delphi version

33

• Proposed 2014
• School Fees

34
School Fees

• No school can operate successfully if
  inadequately funded. The primary reason for
  deteriorating standards in some schools is the
  relatively low level of funding to these schools
• Historically our fees have fallen into the same
  general bracket as Northcliff, Bryanston,Fourways,
  Hyde Park and Parktown Girls.
• We are typically more expensive than schools like
  Allen Glen, Ferndale and Roosevelt.
• Our fees are significantly lower than private
  schools like Trinityhouse, Aurora and St
  Stithians.
• .

35
Local School Fees
2013 2014 Increase
Allen Glen Ferndale Roosevelt Fourways RAND PARK Parktown Girls Bryanston Northcliff Hyde Park Greenside Parktown Boys Trinity Aurora St Stithians 16 350 14 100 16 104 25 800 (Gr8) 24 800 (Gr9-12) 24 680 26 150 27 650(Gr8-9) 26 700 (Gr10-12) 28 000 (Gr8) 26 500 (Gr9-12) 28 500 (Gr8/New) - 26 000(Gr9-12) 25 000 30 900 64 900(Gr8-9) 68 500(Gr10-12) 58 488 97 206 18 000 (tablet excl) or 20 000 (tablet inc) 15 000 17 200 28 380 (Gr8) - 27 280 (Gr9-12) ????????????? 28 372 30 000(Gr8-9) 28 969 (Gr10-12) 30 240 (Gr8) 28 620 (Gr9-12) 30 922 (Gr8\New) 28 210 (Gr9 12) 26 250 33 526 64 336 106 926 1 650 / 3 650 900 1 096 2 580 / 2 480 2 222 2 350 / 1 996 2 240 / 2 120 2 422 1 250 2 626 5 848 9 720
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Proposed Fee Structure

• 2014 School fees proposed as
• Gr 8 R27 400
• Gr 9 12 R26 900
• New Learners R500 (additional)
• Incentives offered for early payment
• Debit order arrangement

37
Local School Fees
2013 2014 Increase
Allen Glen Ferndale Roosevelt Fourways RAND PARK Parktown Girls Bryanston Northcliff Hyde Park Greenside Parktown Boys Trinity Aurora St Stithians 16 350 14 100 16 104 25 800 (Gr8) 24 800 (Gr9-12) 24 680 26 150 27 650(Gr8-9) 26 700 (Gr10-12) 28 000 (Gr8) 26 500 (Gr9-12) 28 500 (Gr8/New) - 26 000(Gr9-12) 25 000 30 900 64 900(Gr8-9) 68 500(Gr10-12) 58 488 97 206 18 000 (tablet excl) or 20 000 (tablet inc) 15 000 17 200 28 380 (Gr8) - 27 280 (Gr9-12) 27 400 (Gr8) 26 900 (Gr9-12) 28 372 30 000(Gr8-9) 28 969 (Gr10-12) 30 240 (Gr8) 28 620 (Gr9-12) 30 922 (Gr8\New) 28 210 (Gr9 12) 26 250 33 526 64 336 106 926 1 650 / 3 650 900 1 096 2 580 / 2 480 2 720 / 2 220 2 222 2 350 / 1 996 2 240 / 2 120 2 422 1 250 2 626 5 848 9 720
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Fees Policy

• Fees are levied in terms of The South African
  Schools Act 84 of 1996 section 38 and 39.
• In terms of Section 40 parents have a legal
  obligation to pay school fees. The school do not
  have to enter into a contract with parents to pay
  school fees.
• School fees is a statutory obligation, which a
  learners parents must pay and the parents
  (married, unmarried or divorced) are jointly and
  severally liable unless and to the extent of them
  being exempted.
• The governing body may by process of law enforce
  the payment of school fees by parents who are
  liable to pay in terms of The South African
  Schools Act 84 of 1996 section 40.
• The governing body will follow Section 41 (5)
  when initiating legal action to enforce the
  payment of school fees.

39
Exemption Policy

• Exemption from School Fees are available to
  qualifying parents in terms of The South African
  Schools Act 84 of 1996 section 39.
• Exemptions are granted as stipulated in the
  Exemption Regulation Gazette no. 29311 dated 13
  October 2006.
• Parents who wish to be exempted from the payment
  of school fees must apply annually to the SGB.
• The income of both parents irrespective of their
  marital situation or the maintenance agreement
  are used in the calculation of exemption. A
  maintenance agreement cannot be enforced on a
  third party being the school.
• Exemptions are funded from school fees.

40
Payment Methods

• SCHOOL FEES ARE DUE AND PAYABLE ON THE 1ST DAY
  OF SCHOOL.
• SCHOOL FEES ARE PAYABLE IN ADVANCE
• 10 Discount for doing so
• Gr 8 Payment by 31 January 2014 R24 660
• Gr 9 to Gr 12 Payment by 31 January 2014 R24
  210
• Alternative monthly payment plans (January 2014
  to October 2014)
• Gr 8 Debit orders of R2 740
• Gr 9 to Gr 12 Debit orders of R2 690
• Gr 8 Cash or direct deposit of R2 740
• Gr 9 to Gr 12 Cash or direct deposit of R2 690

41
Payment Methodscontinued

• HOWEVER
• Should alternative payment commitments fail to
  be met or adhered to at ANY stage
• THE FULL SCHOOL FEE AMOUNT WILL BECOME DUE AND
  PAYABLE IMMEDIATELY
• SCHOOL FEES ARE STATUTORY DEBT WHICH IS
  PRESCRIBED BY LAW AND MAY NOT BE REFERRED TO A
  DEBT COUNCELLOR FOR DEBT REVIEW UNDER SECTION 129
  OF THE NATIONAL CREDIT ACT.

42
Tours Camps 2014

• Planned Tours Camps for 2014
• CRICKET
• 1st Team to Kwazulu-Natal during September
  Holidays.
• U14 team to Durban during September Holidays.
• WATERPOLO
• 1st Team Boys to Port Elizabeth during September
  Holidays.
• 1st Team Girls to Port Elizabeth during
  September Holidays.
•  
• RUGBY
• 1st Team to Margate during March Holidays.
• U16 to Durban during March Holidays.
• U15 and Y16 to Brits during March Holidays

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Tours Camps 2014continued

• NETBALL
• 1st Team Tour to Cape Town during March
  Holidays.
• U15, U16 and U17 tour to Margate during March
  Holidays.
• HOCKEY
• 1st Team Boys to Kwazulu-Natal during March
  Holidays.
• 1st Team Girls to Kwazulu-Natal during March
  Holidays.
• LEADERS CAMP
• Leaders camp during September.
• HIKING
• St. Lucia during the September Holidays
•  

44
Approval of Budget

• Budget as tabled proposed by School Governing
  Body
• To be approved by this meeting

45

• Resolutions of the Parent Body present at the AGM

46
Resolution 1

• That Rand Park High will be a fee paying public
  school

47
Resolution 2

• Rand Park High will offer the following education
  programmes.
• Grade 8 9 will follow the General Education and
  Training programme
• Grade 10, 11 12 will follow the Further
  Education and Training programme
• These programmes include the following
• All relevant learning area information and core
  notes
• All relevant educational speakers with relevant
  information to the academic core syllabi
• 
  cont

48
Resolution 2 cont

• Educational trips where specified as a compulsory
  element of the specific learning area
• Transport for pupils selected to represent RPHS
  for the extra-curricular programme
• Excluded from the programme are the following
• Text books
• Stationery
• All tours offered by the school outside the
  compulsory excursion as stipulated by the
  curriculum
• School uniform
• Sports equipment and sports uniform

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Resolution 3

• The annual school fees for Rand Park High for the
  year 2014 shall be
• R27 400 per Gr8 learner
• R26 900 per Gr9 to Gr12 learner

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Resolution 4

• That certain extended payment dispensations will
  be allowed, as presented and approved by the
  finance committee, subject to the clear
  understanding that should extended term payment
  commitments fail to be met, all school fees will
  become immediately due and payable

51
Resolution 5

• The criteria and procedures to be applied for the
  total, partial or conditional exemption from the
  requirement to pay school fees, will be governed
  by
• The South African Schools Act 84 of 1996
• Exemption Regulations 18 October 2006
• National Norms and Standards for school funding
  31 August 2006 (Gazette no 29179)

52
Resolution 6

• That the Financial Budget for 2014 be accepted as
  presented

53
Resolution 7

• That M Kruger Auditing Incorporated be
  re-appointed as the auditors for Rand Park High
  School for 2014

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Resolution 8

• That the Governing Body be authorised to make
  adjustments to planned expenditure of both an
  operating and a capital nature in order to meet
  the needs of the School as they may arise from
  time to time without needing to refer such
  adjustments back to the Parent Body of the School
  for prior approval

55
Resolution 9

• The SGB is empowered to pay additional
  remuneration to state employees to attract and /
  or retain the best educators and staff and this
  amount is included in the Budget for 2014 and is
  to be submitted for approval by the Department of
  Education in terms of Section 38a of the South
  African Schools Act.

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Resolution 10

• Payment of School fees is a statutory obligation.
  In order to enforce this all monies received by
  the school will be allocated to outstanding
  school fees.

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• General

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• Thank you for coming