Alephadm

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Alephadm
www.exlibrisgroup.com
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?????? ??? 2002
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ALEPHADM

• The alephadm client allows the librarian to make
  changes and modifications in the ALEPH
  configuration setup in a graphic, windows
  interface.
• The changes can be in language, print
  configuration, or table modification.
• Changes made can effect the global and/or the
  local environment.

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ALEPHADM allows you to

• Handle client tables
• Handle libraries
• Handle print configurations
• Handle application configurations
• Handle font definitions
• Handle server table changes
• Handle languages
• Handle error messages

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Handling Libraries

• The Libraries Manager lets you handle the list
  of libraries that can be used in the client.
• It lets you determine and view to which
  libraries each ALEPH client module can have
  access.

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Handling Libraries

• The Libraries Manager has 4 tabs ?Permitted
  libraries ? Libraries
• ? Bases for locate ? Search bases

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Permitted Libraries

• Permitted libraries define which libraries can be
  accessed from each module. (per_lib.ini)

You can add or remove a library by double-
clicking on the appropriate cell.
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Libraries (library.ini)

• Libraries defines the location and PC server
  port for all the libraries that are accessible
  through the client.
• You can change an entry for one library and
  apply it to selected/all lines.
• Remember that in addition to this definition,
  the library code must be defined in
  alephe/tab/tab_base.lng on the server

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Libraries
You can add or delete a library or move it up and
down by using the toolbar. The list of libraries
displayed in a client module
will be listed in the order defined here.
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Bases for Locate

• The locate function is available in the
  Cataloging, ILL and Search modules and is used in
  order to find matching records in the same or
  other databases, local or remote.
• Each base listed must also be defined in
  alephe/tab/tab_base.lng on the server
• The information displayed here is stored in
  alephcom/tab/locate.dat

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Bases for Locate
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Bases for Search

• The list of bases for the GUI search determines
  which bases are offered in the Search module via
  the Connect to option
• The setup of this list can also be updated
  through Options/Database in the Search module
• Each base listed must also be defined in
  alephe/tab/tab_base.lng on the server

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Bases for Search
The information displayed in Bases for Search is
stored in Sear/tab/base.dat
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Handling INI files

• The Application Configuration shows you the
  standard values and the actual setup of INI files
  for each module.

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Handling INI files

• The following INI files can be viewed and edited
  in the Application Configuration

• alephcom.ini
• alephadm.ini
• acq.ini
• admin.ini
• catalog.ini
• circ.ini

• jobmgr.ini
• ill.ini
• items.ini
• sear.ini
• serial.ini

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Handling INI files

• To edit a field, place the cursor on it and
  double-click.

• Lines with a field whose value was changed are
  highlighted in gray. The original is always
  retained in the right-hand column.

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Handling INI Files

• Clicking on the Default value button brings back
  the original value of the highlighted line

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Print Configuration

• The Print Configuration allows you to determine
  the print settings for each module separately.

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Print Configuration

• To edit a field, place the cursor on it and
  double-click.
• Lines with a field whose value was changed are
  highlighted in gray.

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Report

• After the client installation is updated from
  source, the Report shows the differences between
  the current and previous Application.INI and/or
  Print.INI.

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Report

• The files that are actually compared are AL500
  1x.x\module\tab\module.ini andAL500
  1x.x\module.sav\tab\module.ini

If there were no changes the Report remains empty.
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Profile Manager

• In a network installation, the Profile Manager
  lets you define users and their profile paths.
  You can add, delete and modify each entry.

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Handling languages
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Interface languages

• The Conversation Languages command lets you set
  the Interface Languages that will be available in
  ALEPH.
• You can add, modify or delete a language or set
  any language as the default.

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Interface Languages

• When updating from an older to a newer version of
  ALEPH you may keep those parts of the texts which
  were customized.
• Old lines in tables are retained, and new

lines are added (in English)
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Language Manager

• The Language Manager lets you choose the module
  and the language files that you want to work on.

• You can change all text entries in each of the
  modules according to the language you choose.

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Language Manager

• The Language Manager shows you which module,
  which language and which part of the text you are
  working on.
• You always see the original and the new text.

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Language Manager

• When working with the Language Manager you can
  modify text
• Changes are retained by clicking on save.
• The restore button allows you to undo saved
  changes
• Global changes of terminology can can be made
  using the Common Dictionary

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Common Dictionary

• The Common Dictionary displays all text strings
  of all modules in alphabetical order.

• There is one Common Dictionary per language.
• You can look for any letter string.
• You can change all entries and save your changes.
• The dictionary shows you the filenames with
  their paths where the text string is to be found.

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Common Dictionary

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Common Dictionary

• Save to Files allows you to save changes
• Restore allows you to go back to the former
  version of the text.
• Save As saves the New Text column to a .TXT
  file. The default path and filename is xxx/
  Alephadm/Bin/CommonDictionary.TXT
• Print sends the list to the printer.
• Find allows you to search for a letter string in
  the New Text column.

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Language Report

• After the client installationis updated from
  source, the Language Report shows the differences
  between the current and previous versions of text
  that is displayed in the GUI

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Language Report
The text is stored in the following files
print.datstatusbr.dattab_col.datwindow.dat

• accel.daterror.dathint.dat

menu.datmessage.datmonth.dat
They can be found in /module/Tab/xxx/.dat
and/module.sav/Tab/xxx/.dat You can view and
print text for each module separately, or for all
the modules together. If there were no changes
the Report remains empty.
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Error Tables Dictionary

• The Error Tables Dictionary is part of the
  ALEPHADM language handling. Contrary to other
  language handling functions which influence the
  client only, this option affects server tables.
• The Dictionary shows you all error messages from
  all modules together and lets you edit them. It
  also shows the matching filename for each error
  message.

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Error Tables Dictionary
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Error Tables Dictionary

• The error files are located in the servers
  alephe_error_ltlnggt directory. They can be
  accessed on a one to one basis by using the
  Tables Navigator.

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Error Tables Dictionary

• If you have checked out a file (via the Tables
  Navigator) - and thereby locked it, you will see
  this icon next to the filename both from the
  Error Tables Dictionary and from the Tables
  Navigator.

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Error Tables Dictionary

• If another user has checked out this same file
  and thereby locked it, you will see this
  icon next to the filename in the Error
  Tables Dictionary.

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Handling of Server Tables

• Parameter and configuration tables are located
  mainly in library sub-directories on the server.
• Tables that function on a higher level - or
  that are shared by several libraries (databases)
  are located under alephe_root.

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Tables Navigator

• Use the Tables Navigator to load, edit and save
  tables.
• The Tables Navigator gives you access to one
  table per open window. Several tables can be
  displayed simultaneously.
• You can choose between read-only and write mode
  as well as different display modes.

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Tables Navigator

• Once you have opened the menu Tables Tables
  Navigator you can choose the library and
  directory you want to work in.
• The program then offers you a list of tables
  to choose from.

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Tables Navigator
The list of tables is itself a table. In order
that a table display in the list, it must be
registered in the librarys /tab/tab_alephadm.lng
table
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Tables Navigator
The table contains three work areas
Library selection
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Tables Navigator
Table selection
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Tables Navigator
Command buttons
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Tables Navigator

• Get copies the most recent version of a file from
  the server to your work station. It does not open
  the file.
• Check Out gets the file and locks it from other
  users. It does not open the file
• Edit opens a table in a separate window. It is
  active only if you have previously used get or
  check out.

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Tables Navigator

• If you double-click on a table in the Tables
  Selection window that has not been checked out,
  you will be asked if you want to check it out.
• If you click Yes, the table will be checked
  out and will also open in a separate window.

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Tables Navigator

• Check Out gets the file and locks it on the
  server for other users accessing the table via
  ALEPHADM (it is not locked for those accessing it
  from the server).
• The lock is in force for a fixed amount of time.
  
• Lock info will show until what time the file is
  checked out and therefore locked.
• Lock time is set (in seconds) in
  alephe_root/pc_server_defaults, parameter
  file_lock_period

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Table Lock

• On the client (alephadm.ini) the variable
  WarningTimeOut must also be defined.
• this variable defines the period of time in which
  the user will get a warning that the table he is
  editing is going to be unlocked.
• the period of WarningTimeOut must be at least two
  minutes less than the file lock defined in
  alephe_root/pc_server_defaults

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Tables Navigator
File locking
Checked out
Not checked out
As long as the file is still checked out, it will
be marked with a check
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Table Editing

• When the file is in opened in Edit mode, a green
  light displays in the lower left corner of the
  window.

• Three minutes before the lock time runs out, the
  green light turns yellow.

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Table Editing

• You can extend the lock time by clicking on the
  Refresh button as long as the light in the lower
  left corner of the Table window is green or
  yellow. The time counter will start a new
  countdown.

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Table Editing

• If you did not check in the file before the
  check out time runs out, the file status will
  revert to read-only mode. The light in the lower
  left corner will turn red.
• Changes are not saved on the server, but are
  saved locally

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Table Editing

• Once you have finished your editing, you can send
  the file back to the server by clicking on Check
  In.
• This will overwrite the old version of the file
  on the server.

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Table View
There are two view modes to choose from, Table
mode and Form mode. You can toggle between these
modes by clicking on their respective icons.
This will give you the Form mode. This will give
you the Table mode.
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Tables View
Table mode.
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Tables View
Form mode.
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Table Editing

• The toolbar on the top of the window allows for
  various editing options.
• In the view mode all toolbar buttons are
  inactive.

Adds new line at the end of the table
Inserts new line before the highlighted line
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Table Editing
Deletes highlighted line
Moves highlighted line one up
Moves highlighted line one down
Help for table (part of the table header on the
server)
Extends lock time when yellow light appears (icon
only appears at this point).
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Table Editing

• In either view (table or form), it is possible to
  view the table as plain text. Use the command
  File/View Source.
• The file will be opened in Notepad.

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Table Editing

• Pointing the cursor on the heading of a column
  displays context sensitive help.

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Table Editing

• The Help button will give access to information
  about the table (as defined in the header of the
  table on the server)

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Tables Navigator

• The Find button lets you search for letter
  strings in all columns of the Tables Navigator.
• The button then will change to Find Next which
  will allow you to search for more occurrences of
  the same string in all columns of the Tables
  Navigator.

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Tables Log
Show Log shows youthe User name, the IP address
and the time-stamp of every Check In action.
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Tables Log

• Report lets you choose where to send your report
  - Printer, File or Clipboard.

• Clear lets you clear any number of items from
  this list. A window pops up and asks you to fill
  in the number of items you wish to remove.

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Table History
The Show History command lets you access older
versions of tables. To be able to use this
function, Activate History menu has to be
selected.
You may use the From/To Date and/or the User
filters to view the table history
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Tables History
You can see a list of all older versions of a
table showing user names and time-stamps.
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Tables History

• Report - where your report should be sent
  (printer, file or clipboard
• Purge lets you purge older file versions on the
  server
• Get - loads the highlighted version of the file
  from the server to the client.
• Restore - replaces the current version with the
  highlighted version. The replaced version then
  appears in the history window.
• View - opens the highlighted table in a new
  window.

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Tables History
Show dif -shows you the differences between the
current and the highlighted versions.
current version
highlighted version
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System Librarian

• The table tab_alephadm.ltlnggt defines the tables
  that can be accessed via the alephadm client
• The table defines the name of the directory, the
  table name, whether it has a language extension,
  and the table description.
• Tables not defined here, cannot be accessed from
  the alephadm client.
• tab tab15
  Y L Item Statuses
• tab tab25
  Y L Material Type
• tab tab16
  N L Due dates, ...

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Finally The End