L2C

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• L2C
• Learning to Collaborate
• Project Overview and Management and Progress
  Report (WP 7)
• Albert Angehrn Alicia Cheak, INSEAD

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Project Overview, Management Progress Report
(WP 7)
Structure of the Presentation

1. Project Overview
2. D7.1 Quality Assurance Plan
3. Management and Financial Report

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Project Overview, Management Progress Report
(WP 7)
Project Overview
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Project Overview, Management Progress Report
(WP 7)
L2C Learning to Collaborate

• The objective of the project is to address and
  significantly advance the state-of-the-art (both
  theory and practice) in two relevant areas
• Technology-enhanced learning of Collaboration
  Dynamics and Competencies Development.
• Design of Advanced Simulations based on models of
  human behaviour in different contexts
  (organizational, group/team and interpersonal).

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Project Overview, Management Progress Report
(WP 7)
Three Project Outputs

• A comprehensive online Knowledge Base and active
  Virtual Learning Community on Advanced
  Collaboration Dynamics Technologies (ACDT).
• ACDT Framework An eLearning Framework to address
  the effective development of Collaboration
  Competencies in the Information Society.
• ACDT Simulation Games Prototypes Validated
  computer-enhanced solutions deployable in
  educational and organizational contexts.

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Project Overview, Management Progress Report
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Relationship among L2C outputs
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Project Overview, Management Progress Report
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Mid-Team Review Milestones
Milestones
Review 1 Knowledge harvesting, State of the Art review, common concept building among the partners A set of L2C Simulation Games prototypes Set up the Knowledge Base Set up the Virtual Learning Community Set up the Quality Assurance Plan Dissemination and Exploitation Plan Definition of the Evaluation Framework
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Project Overview, Management Progress Report
(WP 7)
Overview of the L2C Project
Learning to Collaborate

• Phase 1 Conceptual foundations (M1-6)
• Workpackage 1 Knowledge Harvesting and
  Integration
• Workpackage 2 Knowledge Management tools
  development
• Phase 2 Prototype development (M7-12)
• Workpackage 3 ACDT Framework, Simulation
  Scenarios and Design
• Phase 3 Piloting and continuous improvements to
  the prototypes (M 12-24)
• Workpackage 4 Pilots and piloting cycles
• Workpackage 6 Embedded, continuous evaluation
• Phase 4 Deployment and dissemination (M 1-24)
• Workpackage 5 Dissemination and exploitation
• Project Management (M 1-24)
• Workpackage 7 Project management

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Project Overview, Management Progress Report
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Simulation Design Development Process Overview
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Project Overview, Management Progress Report
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D7.1 Quality Assurance Plan
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Project Overview, Management Progress Report
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Project Decision Making Structure
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Project Overview, Management Progress Report
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Three Project Committees Created
1. Project Steering Committee

• To update the strategy of the project, review the
  progress of work, update plans and set
  priorities, to establish and enhance
  communication with third parties (the
  participation to international events and
  conferences included), and to resolve conflicts,
  whenever necessary.
• Meetings held October 10, 2006 Meetings planned
  April 15,2007

2. Technical Committee

• General technical implementation issues
  (technologies adopted, methodologies, validation
  circumstances, etc.). Review and update the
  solutions adopted, the technical directions of
  the project and identification of new solutions.
• Meetings planned April 15, 2005

3. Exploitation Dissemination Board

• The Exploitation Dissemination Board defines
  the commercialisation and dissemination strategy
  in accordance with the project sponsors in the
  individual companies, and possible assigned
  consultants
• Meetings planned May 2007

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Project Overview, Management Progress Report
(WP 7)
Project Steering Committee Members
Organization Main representative of each partner for the project
INSEAD Albert Angehrn
UCSC Federico Rajola
UAFM Rainer Marr Alexander Fliaster
OFAI Prof. Robert Trappl
OU Siv Vangen
SCIL Taiga Brahm
IF Ruggero Cesaria
ALBA Nikos Mylonopoulos
UC Anna Simioni
Metis Thanos Giamas
FVA Susanna Albertini
Alpha Martina Eckert
SU Chris Huxham
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Project Overview, Management Progress Report
(WP 7)
Technical Committee Members
Organization Representative (WP Leaders)
INSEAD Alicia Cheak
UCSC Federico Rajola
UAFM Alexander Fliaster
OFAI Paolo Petta
Metis Thanos Giamas
FVA Louis Ferrini
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Project Overview, Management Progress Report
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Exploitation Dissemination Board Members
Organization Representative (Marketing and Business ties)
INSEAD Albert Angehrn
UCSC Chiara Frigerio
UAFM Alexander Fliaster Florian Schloderer
OFAI Dr. Sabine Payr
OU Siv Vangen
SCIL Taiga Brahm
IF Luigi Buson
ALBA Tarsinos Panagiotis
UC Mr. Gualtiero Insalac
Metis Vassilis Argyroulis
FVA Susanna Albertini
Alpha Martina Eckert
SU Pam Hearne
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Project Overview, Management Progress Report
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Project Monitoring
1. Progress and Status Reports

1. Bi-annual activity reports
2. Annual cost statements and financial report
3. Auditing of processes

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Project Overview, Management Progress Report
(WP 7)
Project Coordination and Communication
1. L2C Internal Project Space (www.calt.insead.ed
u/livinglab/moodle) Responsible partner INSEAD

• Temporary collaboration platform on moodle for
  project coordination and communication while the
  L2C Knowledge Community (Workpackage 2) is under
  construction.
• Contains the key/basic tools chat, forums,
  wikis, calendar, differential admin and editing
  rights, online status, email, document
  upload/download, search function, folders, etc.

• L2C Website (www.l2c.net)
• Responsible partner MeTis

• Project website to communicate the projects
  objectives and outputs to the general public.

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Project Overview, Management Progress Report
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Project Coordination and Communication

• L2C Knowledge Community (http//www.l2c.fvaweb.net
  /)
• Responsible partner FVA

• Collaboration platform for L2C partners,
  consisting of
• Knowledge Base uploading, categorizing,
  organizing and assessing content generated within
  the L2C project.
• Virtual Knowledge Community collaboration space
  to facilitate discussion and collaborative work
  on the research, design, and deployment of L2C
  simulation games
• Detailed description of the L2C KC and status
  will be presented in the WP 2 presentation.

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Project Overview, Management Progress Report
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Management Financial Report
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Project Overview, Management Progress Report
(WP 7)
Annual Management Report for Year 1
The Annual Management Report is officially due on
April 15. However, the EC required a draft copy
of the report for the first L2C review meeting on
March 31, 2007. Status A draft version of the
Annual Management Report from all partners was
submitted March 23,2007. A final version will be
submitted by April 15, 2007.
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Project Overview, Management Progress Report
(WP 7)
Management Report Overall Progress for the
Period

• Good Interaction and collaboration among the
  partners.
• Key communication and collaboration mediums
  have been set up.
• All the deliverables and prototypes have been
  delivered.

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Project Overview, Management Progress Report
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Management Report Deliverables Submitted for
Review (M1-12)
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Project Overview, Management Progress Report
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Management Report Workpackage Status
Work Package PlannedStart Date Actual StartDate Planned Completion Date Actual Completion Date
WP1 Knowledge Harvesting and Integration M1 (Mar 2006) M1 (Mar 2006) M6 (Aug 2006) M7 (Sept 2006)
WP2 Knowledge Management Tools Development M5 (July 2006) M2 (Apr 2006) M8 (Oct 2006) M8 (Oct 2006)
WP3 ACDT Framework Simulation Games Prototypes Development M7 (Sept 2006) M7 (Sept 2006) M12 (Feb 2007) M11.5 (Feb 2007)
WP4 Pilots Prototyping Cycles M13 (Mar 2007) Has not started yes M24 (Feb 2008)
WP5 Exploitation and Dissemination M7 (Sept 2006) M1 (Mar 2006) M24 (Feb 2008) In progress
WP6 Embedded, Continuous Evaluation M6 (Aug 2006) M 6 (Aug 2006) M23 (Jan 2008) In progress
WP7 Project Management M1 (Mar 2006) M1 (Mar 2006) M24 (Feb 2008) In progress
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Project Overview, Management Progress Report
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Management Report Quarterly Consortium Meetings
Date Location Topic
11-12 January 2007 Metis, Athens, Greece 4th Project meeting
14-15 September 2006 UCAC, Milan, Italy 3rd Project Meeting
24-25 May 2006 ALBA, Athens, Greece 2nd Project Meeting
6-7 March, 2006 INSEAD, Fontainebleau, France Kick-off meeting
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Project Overview, Management Progress Report
(WP 7)
Management Report Status of Individual
Workpackages

• WP 1, 2 and 3 are now complete.
• WP 5, 6 and 7 are ongoing.
• WP 4 will officially start on April 1 (but some
  initial testing with actual users has already
  begun)

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Project Overview, Management Progress Report
(WP 7)
Management Report Effort Declared in Y1
  Current situation Current situation  
  Used (Year 1) Budget (Total- Year 1 Year 2)
WP1 48,12 55,5 86,7
WP2 49,07 52,5 94,5
WP3 48,63 68,5 70,9
WP4 0 76 0
WP5 21,27 65,5 32,5
WP6 14,77 46,5 31,8
WP7 5,45 10,8 50.5
Total 187,31 375,3 49,9
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Project Overview, Management Progress Report
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WP Status Analysis Adjustments
WP1 Activity completed with minor underspending. Comment No particular comment. Reallocation The unspent resource will be moved to other workpackages (namely WP 4).
WP2 Activity completed with minor underspending. Comment No particular comment. Reallocation The unspent resource will be moved to other workpackages (namely WP 4) towards the ongoing development of the knowledge management tools.
WP3 Activity completed with an under spending of almost 29 under the estimation. Comment The time allocated for conducting this activity was overestimated given the short time frame for the development of the first version of the 5 different prototypes. Reallocation The unspent resource will be moved to WP 4 since WP 4 is a natural extension of WP 3 activities, involving pilot testing and further developments to each of the prototypes.
WP4 Not yet started. Comment Reallocation
WP5 Ongoing Activity over 2 years, with 32,5 spent in the first year. Comment We expect to increase our dissemination activities in Year 2 when the prototypes will have been defined, tested and deployed. Reallocation No reallocation needed.
WP6 Ongoing activity over 1.5 years, with 31,8 of effort spent in the first year. Comment Significant evaluation will start with WP 4. Reallocation No reallocation needed.
WP7 Ongoing activity over 2 years, with 50,5 of effort spent in the first year. Comment No particular comment. Reallocation No reallocation needed.
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Project Overview, Management Progress Report
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Management Report Budget Readjustments for Year
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Budgeted (in DOW) New Budget diff
WP1 55,5 48,12 -7,38
WP2 52,5 49,07 -3,43
WP3 68,5 48,63 -19,87
WP4 76 106,68 30,68
WP5 65,5 65,5 0,0
WP6 46,5 46,5 0,0
WP7 10,8 10,8 0,0
Total 375,3 375,3 0,0
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Project Overview, Management Progress Report
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Current Experiences and Insights
WP 1 This workpackage has not met any major
problem. As the project started in March 2006, M6
which is very important for Workpackage 1 fell in
the vacation period in August. Therefore the
planning for Workpackage 1 was extended for one
additional month to M7.
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Project Overview, Management Progress Report
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Current Experiences and Insights
WP 2 No major problems were encountered.
Longer period of development required for KM
tools. WP 2 started in M2 instead of M5 (with the
allocated resources stretched out over this time
period), in order to allow enough time for the
design and development of the knowledge
management tools. In order to integrate all the
features requested by the partners, a few MM were
shifted internally from WP 5 to WP 2. Further
refinement to the knowledge management tools will
take place during the piloting phase in WP 4.
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Project Overview, Management Progress Report
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Current Experiences and Insights
WP 3 Tight development schedule. Five
prototypes were under parallel construction
within a 6 months period. Translating theory
into practice took more time than originally
anticipated. The large amount of information
about different models and theories of
collaboration (from WP 1), and the fact that many
of these models/theories do not distinguish
clearly the three different levels of
collaboration addressed, were the major
challenges in the identification of specific
dynamics for each of the simulation game
prototypes. Initial evaluation of theoretical
and design soundness of the prototypes. At the
time of reporting for D6.1 Evaluation of the
First Prototypes in February 2007, the partners
had the design specification (i.e. D3.1) as a
point of reference.
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Project Overview, Management Progress Report
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Current Experiences and Insights
WP 3 Early user feedback is key. Initial pilots
have been conducted in the form of three tests of
three prototypes with three groups of managers
(user feedback collection). A reallocation of
resources of partners from WP3 to WP4 was
undertaken, with WP 4 a natural extension of WP
3.
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Project Overview, Management Progress Report
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Current Experiences and Insights
WP 5 This WP has not faced a major
problem. Rich discussions were conducted on how
to design an effective website to communicate
about project results. They will be integrated in
the next project phase. Ideally, communication
should start at Day 1. The consortium decided
after a communication with our Project Officer
that the WP should start M1 and finish in M24.
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Project Overview, Management Progress Report
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Current Experiences and Insights

• WP 6
• No major problems have been encountered.
• Strong coordination and planning is key. However,
  due to the closeness of the evaluation process
  activities to the evolvement of other WPs, it was
  essential to reach a strong coordination among
  WPs to work along together.
• Because the deliverable was delivered a month
  before expected, so that it could be considered
  in the first review meeting, a full evaluation of
  the working prototypes was not possible.
• The Knowledge Base and Virtual Community
  dimensions were evaluated from a technical point
  of view. More detailed and continuous evaluation
  will continue in WP 4.
• For the evaluation of the simulation games
  prototypes, the design specifications were
  assessed, as represented by the description of
  the design, pedagogical and implementation
  guidelines of each of the 5 prototypes currently
  in development. A more detailed evaluation
  covering both pedagogical and technical
  dimensions of the actual prototypes will take
  place, as planned, during the piloting phase (WP
  4).

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Project Overview, Management Progress Report
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Current Experiences and Insights

• WP 6
• Challenge of development and evaluation at the
  same time. Finally, it was not always easy to
  manage partners needs and requests of time
  extensions when they are involved in several
  evaluation activities. What happened is that an
  output is evaluated as it is being completed, and
  that these evaluation activities had to be
  completed in a very short period of time. This
  issue will be better managed in WP 4 which spans
  a year and will allow for more well planned and
  properly timed evaluation (i.e. corresponding to
  pilot tests).

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Project Overview, Management Progress Report
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Current Experiences and Insights

• WP 7
• No major problems were encountered. However, due
  to how the project has unfolded, some
  workpackages required less effort or a longer
  time frame than had been anticipated.
• Some partners were new to EC projects and needed
  particular support.
• The Consortium Agreement took more time than
  expected due to involvement of legal departments
  of partner organizations.

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Project Overview, Management Progress Report
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Financial Cost Statements
The Financial Cost Statements are officially due
on April 15. However, the EC required a draft
copy of the financial report for the first L2C
review meeting on March 31, 2007. Status A
draft version of the cost statements from all
partners has been submitted. A final version will
be submitted by April 15, 2007.
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Project Overview, Management Progress Report
(WP 7)
Financial Cost Statements
The Financial Cost Statements are officially due
on April 15. However, the EC required a draft
copy of the financial report for the first L2C
review meeting on March 31, 2007. Status A
draft version of the cost statements from all
partners has been submitted. A final version will
be submitted by April 15, 2007.
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Project Overview, Management Progress Report
(WP 7)
Effort Declared Per Partner M1-6
Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months)
WP1 WP1 WP2 WP2 WP3 WP3 WP4 WP4 WP5 WP5 WP6 WP6 WP7 WP7
Name of Partner Report Plan Report Plan Report Plan Report Plan Report Plan Report Plan Report Plan
INSEAD 8,65 10 4,65 6 0 16 0 22 0,4 12 0 6 1,65 4
UCSC 5 5 1,2 4 0 3 0 4,5 0,8 4 1,5 7,5 0 0,5
UAFM 4,9 8 0,7 4 0 4,5 0 2,5 0,05 2 0 4 0,05 0,5
OFAI (funded) 1,5 5,5 0 2 0 11 0 3,5 0 2 0 3,5 0 0,5
OU 5 5 0 2 0 2 0 0,5 0,1 2,5 0 3 0,1 0,5
SCIL 2,5 2,5 0 2 0 4 0 3 0 2 0 4 0 0,5
IF 1 1 1 2 0 2 0 5 0,5 3 0 2,5 0,25 0,5
ALBA 2,5 4,5 2,5 3 0 3 0 6 1,5 6 0 4 0,2 0,8
UC 1,1 1 0,5 2 0 2 0 5,5 0 3 0 2,5 0,2 0,5
MeTis 2,5 2,5 4,5 6 0 4 0 12 4 15 0 4,5 0,3 1
FVA 1,81 2 7,84 11,5 0 8,5 0 5,5 0,6 7,5 0 1 0 0,5
Alpha 3,5 3,5 4,35 5 0 7,5 0 5,5 0,2 5 0 0 0,1 0,5
SU 0,75 5 2,4 3 0 1 0 0,5 0,25 1,5 0,05 4 0 0,5
TOTAL 40,71 55,5 29,64 52,5 0 68,5 0 76 8,4 65,5 1,55 46,5 2,85 10,8
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Project Overview, Management Progress Report
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Effort Declared Per Partner M7-12
Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months)
WP1 WP1 WP2 WP2 WP3 WP3 WP4 WP4 WP5 WP5 WP6 WP6 WP7 WP7
Name of Partner Report Plan Report Plan Report Plan Report Plan Report Plan Report Plan Report Plan
INSEAD 1,35 10 1,35 6 16 16 0 22 2,85 12 1,25 6 1,6 4
UCSC 0 5 2,8 4 0,8 3 0 4,5 0,5 4 1,76 7,5 0 0,5
UAFM 1,92 8 2,02 4 1,13 4,5 0 2,5 1,02 2 0,56 4 0 0,5
OFAI (funded) 0 5,5 0,5 2 6,6 11 0 3,5 0 2 0,9 3,5 0 0,5
OU 0 5 2 2 1,2 2 0 0,5 0,9 2,5 0,45 3 0,15 0,5
SCIL 0 2,5 1,35 2 2 4 0 3 1 2 2 4 0.25 0,5
IF 0 1 1 2 2 2 0 5 0,5 3 1 2,5 0 0,5
ALBA 0 4,5 0,5 3 2 3 0 6 1,5 6 2,5 4 0,2 0,8
UC 0 1 0,5 2 1 2 0 5,5 0,4 3 1 2,5 0,1 0,5
MeTis 0 2,5 1,5 6 2,5 4 0 12 4 15 1 4,5 0,3 1
FVA 0,39 2 5,16 11,5 4,9 8,5 0 5,5 0 7,5 0,8 1 0 0,5
Alpha 0 3,5 0,65 5 7,5 7,5 0 5,5 0,05 5 0 0 0 0,5
SU 3,75 5 0,1 3 1 1 0 0,5 0,15 1,5 0 4 0 0,5
TOTAL 7,41 55,5 19,43 52,5 48,63 68,5 0 76 12,87 65,5 13,22 46,5 2,6 10,8
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Project Overview, Management Progress Report
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Effort Declared Per Partner M1-12
Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months) Reported effort planned effort for each partner per workpackage (person months)
  WP1 WP1 WP2 WP2 WP3 WP3 WP4 WP4 WP5 WP5 WP6 WP6 WP7 WP7
Name of Partner Report Plan Report Plan Report Plan Report Plan Report Plan Report Plan Report Plan
INSEAD 10 10 6 6 16 16 0 22 3,25 12 1,25 6 3,25 4
UCSC 5 5 4 4 0,8 3 0 4,5 1,3 4 3,26 7,5 0 0,5
UAFM 6,82 8 2,72 4 1,13 4,5 0 2,5 1,07 2 0,56 4 0,05 0,5
OFAI 1,5 5,5 0,5 2 6,6 11 0 3,5 0 2 0,9 3,5 0 0,5
OU 5 5 2 2 1,2 2 0 0,5 1 2,5 0,45 3 0,25 0,5
SCIL 2,5 2,5 1,35 2 2 4 0 3 1 2 2 4 0,25 0,5
IF 1 1 2 2 2 2 0 5 1 3 1 2,5 0,25 0,5
ALBA 2,5 4,5 3 3 2 3 0 6 3 6 2,5 4 0,4 0,8
UC 1,1 1 1 2 1 2 0 5,5 0,4 3 1 2,5 0,3 0,5
MeTis 2,5 2,5 6 6 2,5 4 0 12 8 15 1 4,5 0,6 1
FVA 2,2 2 13 11,5 4,9 8,5 0 5,5 0,6 7,5 0,8 1 0 0,5
Alpha 3,5 3,5 5 5 7,5 7,5 0 5,5 0,25 5 0 0 0,1 0,5
SU 4,5 5 2,5 3 1 1 0 0,5 0,4 1,5 0,05 4 0 0,5
TOTAL 48,12 55,5 49,07 52,5 48,63 68,5 0 76 21,27 65,5 14,77 46,5 5,45 10,8
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Project Overview, Management Progress Report
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Targets/Plan for Third Semester
Activity WP Resp. Partner
Agent Brain Module Implementation 4 OFAl
Integration of Brain Module in Agent Prototype 4 INSEAD and AlphaLabs
Specification of New Dynamics for Simulation Prototypes (Detailed Scenarios) 4 All
Implementation of New Dynamics in Simulation Prototypes 4 INSEAD and Alphalabs
Fine-tuning of Pedagogical Material for Simulation Prototypes 4 All
Further development of L2C Knowledge Community site 4 FVA
Pilot Runs 4 All
Evaluation of Users Feedback from Pilot Runs 6 UCSC
Production of Effective Communication Material 7 MeTis
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Project Overview, Management Progress Report
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Thank You for Your Attention