Change Proposal: When to Use It

1
Change Proposal When to Use It

• Use this format when you are suggesting a change.
  If your audience will consider it an unpleasant
  change, you may want to use the Communicate Bad
  News format.
• Changes could be
• Hiring more people for a project.
• Redoing a process to improve effectiveness.
• Planning different job responsibilities.
• Merging two companies.
• Creating new task guidelines for task.

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Change Proposal Plan Your Presentation

• Objective
• 2 key messages
• Message 1
• Message 2
• Theme / story line
• I want the audience to
• Say
• Do
• Feel
• Discussion points
• Consider what your audience will want to discuss
  about the change.
• List two questions to ask at the beginning of
  your talk and two to ask at the end.

Fill this out before you create your slides. To
see an example of this slide go to the Change
Ideas File. To delete a yellow box, select the
box and hit the delete key.
3
Change Proposal Plan Example

• Objective Show the audience how this new change
  will benefit them so that they will take steps to
  implement it.
• 2 key messages
• Learn the process and save hours of time.
• Instant help is available with a phone call if
  you get stuck.
• Theme / story line A little extra training today
  equals less work tomorrow.
• I want the audience to
• Say This sounds like a good idea.
• Do Spend one hour going through the demo and
  trying out the new process.
• Feel Curious and open to trying the new
  process.
• Discussion points
• What do you dislike about the process now?
• Do you want someone to go through the demo with
  you?

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Presentation TitleChange Proposal
Use the rest of the slides in this file for your
presentation slides. Put the slides before this
title slide at the end of the presentation. You
can refer to them when creating your slides
content and practicing the delivery.

• Name
• Date

5
Executive Summary
6
Executive Summary

• Whats not working with the present situation
• Change recommended
• Benefits of change
• Next steps to implementation

7
Agenda
The Ask Questions means for you to tell your
audience if they can ask you questions during
your talk or at the end.

• Background information
• Change suggested
• Future benefits

Ask Questions
8
Background Information

• Create a sense of urgency as you explain why the
  change is necessary
• Build a business case
• List whats been happening to lead to this change

9
Change Suggested

• List Change Suggestion Here

10
How This Change Will Affect You

• Work load
• Responsibilities
• Cost
• Reporting structure
• Career possibilities

11
Implementation Phases
Text here
Text here
Text here
Past
Present
Future
Text here
Text here
Text here
12
Ideas for Implementing Change

• Lists specific tasks

13
Three Benefits for You

• List benefits the audience will be most
  interested in

14
Title Focus of the Chart
Show a chart for statistical evidence.
State a key point about data in the chart
List source of data here
15
Next Steps / Support Needed
Next Steps
Support Needed
1. List step
Text here
2. List step
Text here
3. List step
Text here
4. List step
Text here
16
Your Questions Comments
Show this when you are done and want feedback
from your audience.
17
The Vision for the Future
Remain in control. Dont let your talk be the
victim of the last question or comment. Always
repeat the major points that you want your
audience to remember.

• Use this slide after you have answered the last
  question
• List 3 key points you want your audience to
  remember

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Slide Suggestions

• Cut out specialist words A cost-cutting
  specialist may talk about people as units.
  Eliminate jargon from your slides.
• Change slide images
• You can replace the pictures in the Title Master,
  slide 10, with your own.
• You can select and delete the images on slides
  11, 14, 17, 18, and 22.
• Complex information Use the blank templates at
  the end of this file.

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Presentation Suggestions

• Language Do not use words like you must, you
  should, you have to. Consider this a
  persuasive rather than a dictatorial
  presentation.
• Focus We versus I and You State what you
  will be doing and what the audience will be
  doing. Be specific. Dont say we will do when
  that is not the reality of the situation.
• Team effort To convey that the change will
  require a team effort, use team metaphors.

• For Design, Delivery and Message Coaching
• claudyne_at_wilderpresentations.com or
  www.wilderpresentations.com
• Make your messages clear and audience focused
• Look confident and persuade your audience

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Ten Delivery Tips

• Voice When you are nervous and your voice is
  shaky, speak a little louder. The shakiness will
  diminish or disappear.
• Eyes Always start and end each sentence looking
  at someone.
• Feet Point them straight towards the back wall.
  That way you will look at everyone in the
  audience.
• Gestures Gesture with one or both hands above
  your waist, not by your thighs.
• Arm position Put your arms by your side. Dont
  hold your hands in front of you or put your arms
  behind your back.

Dont read your slides. Tell your audience
information that is not on the slides.
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Ten Delivery Tips

• Filler words You wont say um when you pause
  and breathe between your sentences.
• Short sentences Make your sentences short so you
  can emphasize key words, make your point, and
  give the audience time to digest the information.
• Pauses Pause between your sentences to give your
  audience time to digest what you say.
• Movement Move towards or away from the audience.
  Dont stand in the same place the whole time.
• Facial expressions Dont present with a deadpan
  look on your face. Express yourself!

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Explain These Issues During Your Talk

• Why this change is necessary and important to the
  company, department, group and / or person.
• How this change will benefit you and the
  audience.
• Short term, if applicable
• Long term, if applicable
• How you and your group are participating in the
  change with your audience. The motto is, We are
  in this together.
• Say, We are doing this because and state
  facts, feelings, and opinions.
• You want your audience to know why change is
  happening, not just that it is happening. They
  will be more open and feel less coerced.
• Pick a motto, phrase, or metaphor for the change
  and use it throughout the talk.
• Make sure your language will bring the audience
  to you rather than alienating them.