ACS PowerPoint Template

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Program and Abstract Creation System (PACS)
Overview

• Richard A. Love, PhD American Chemical Society
  Division of Membership and Scientific
  Advancement Member CommunitiesPh 202-872-6280
  Cell 202-437-8723r_love_at_acs.org

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PACS Manages Workflows

• PACS is the primary resource for managing the
  national meeting technical program
• Authors Abstract submissions
• Organizers Review, acceptance/rejection of
  submitted abstracts Arranging accepted abstracts
  into sessions
• Program Chairs Submission of the Call for Papers
  (symposia) Scheduling of the sessions Submitting
  the preliminary and final programs
• Admin Staff Review technical program to
  determine location and room assignmentsExport
  the preliminary and final programs, separates,
  CD-ROM, and preprints

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PACS Manages Timelines
Anaheim 2011 National Meeting Timeline

• Activity Date
• Anaheim Call for Papers completed in
  PACS 7/12/2010
• Division, Secretariat and Committee deadline
  dates (see below) due 7/12/2010
• Call for Papers published in CEN 8/23/2010
• PACS opens for author abstract submission 8/23/201
  0
• PACS closes to Authors (recommended) 10/18/2010
• PACS closes to Symposium Organizers
  (recommended) 11/1/2010
• Room requests due to ACS Meetings 11/10/2010
• Preliminary program due from program
  chairs 11/15/2010
• Final technical program due from program chairs
  (PACS closes to PC) 11/29/2010
• Preliminary program publishes in CEN 1/24/2011
• Final technical program publishes in
  CEN 2/28/2011
• Anaheim meeting begins 3/27/2011
• Dates subject to change according to CEN
  publication deadlines

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PACS Manages Access
Access to PACS is through the ACS ID

• Abstract submitters
• Symposium Organizers
• Program Chairs
• Admin Staff
• FORMS
• Rosters

ACS ID required to access PACS consistent with
the allowed access control privileges
ACS ID required to access other ACS services
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National Meeting Timeline

• Activity Time
• Memo to program chairs to enter Call for Papers 0
• Call for Papers entered in PACS Deadline dates
  sent to ACS 0.5
• Call for Papers published in CEN Abstract
  submission opens 1.25
• PACS closes to Authors (recommended) 1.5
• PACS closes to Symposium Organizers
  (recommended) 0.5
• Preliminary program due from program chairs Room
  requests due 0.5
• Final technical program due from program chairs
  (PACS closes to PC) 0.5
• Preliminary program publishes in CEN 1.25
• Final technical program publishes in CEN 1
• Meeting begins 1
• 8 months

Why does it take so long to produce a national
meeting?
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National Meeting Timeline

• Memo to Program Chairs on Call for Papers (2
  weeks)
• Communicates with committees and constituents to
  finalize program
• Communicates with organizers to confirm invited
  and contributed symposia
• Enters technical program into PACS
• Dates set by division (within limits)
• Abstract submission closes
• Symposium organizer access closes
• Dates set by ACS
• Abstract submission opens
• Preliminary program due
• Final program due
• Send the Call for Papers and Deadline Dates to
  ACS

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National Meeting Timeline

• Call for Papers and Deadline Dates Received (5
  weeks)
• PACS Staff
• Clarifies programming with program chairs
• Configures PACS for abstract submission
• Produces the CFP for publication
• Logistics Staff
• Drafts technical program locations and rooms
• CEN Staff
• Produces the Call for Paper issue
• Abstract Submission Opens

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National Meeting Timeline

• PACS Opens for Abstract Submission (6 weeks)
• Close date set by the division/committee
• Program Chairs
• Grant access to organizers (ACS ID needed)
• Train organizers on reviewing sessions
• Add late symposia
• Monitor activity of incoming abstracts
• Organizers
• Learn how to review and schedule abstracts in
  PACS
• Monitor activity of incoming abstracts
• Clarify invitation with the invited speakers
• PACS staff
• Communicates with Program Chairs and Organizers
  to resolve issues
• Abstract Submission Closes

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National Meeting Timeline

• PACS Closes to Authors (2 weeks)
• Organizers/Program Chairs
• Review/accept/reject abstracts
• Create new sessions as needed
• Arrange papers in sessions
• Assign order and times for presentations
• Enter estimated seating (attendance)
• Enter session moderators
• Enter late abstracts
• Program Chairs
• Review symposia
• PACS Closes to Symposium Organizers

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National Meeting Timeline

• PACS Closes to Symposium Organizers (2 weeks)
• Program Chairs
• Schedule unassigned abstracts
• Move to other symposia or divisions
• Penultimate review of symposia
• Arrange sessions consistent with Even Programming
  Rules
• Submit Preliminary Program and Room Requests

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National Meeting Timeline

• Submit Preliminary Program and Room Requests (2
  weeks)
• ACS Staff Even Programming Call with ME
• ACS Logistics Staff assesses technical program
  room requests
• Drafts division locations within space available
• ME assesses compliance with Even Programming
  Rule
• ACS PACS Staff assesses complete/incomplete
  programs
• Program Chairs
• Work with ACS PACS Staff to bring programs into
  EPR compliance and finalize sessions
• Submit Final Program

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National Meeting Timeline

• Activity Time
• Memo to program chairs to enter Call for Papers 0
• Call for Papers entered in PACS Deadline dates
  sent to ACS 0.5
• Call for Papers published in CEN Abstract
  submission opens 1.25
• PACS closes to Authors (recommended) 1.5
• PACS closes to Symposium Organizers
  (recommended) 0.5
• Preliminary program due from program chairs Room
  requests due 0.5
• Program Chairs submit final program 0.5
• 4.75 months
• Preliminary program publishes in CEN 1.25
• Final technical program publishes in CEN 1
• Meeting begins 1
• 8 months

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National Meeting Timeline

• Submit Final Program ? Meeting (3.25 months)
• PACS Staff
• Export, composition production of the
  preliminary, final, on-site program book, CAS
  export, separates, CD-ROM
• Acceptance and scheduling notices
• Meetings Staff
• Finalizes locations and rooms
• Processes AV, banquet orders, and room requests
• Vendors
• Hotels, convention center, audio visual,
  registration
• The Other Meetings
• Governance, Expo
• CEN Staff
• Preliminary and Final Program issues
• Division ads

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Support for Program Chairs

• PACS Resource Page www.acs.org/pacs_resources
• PACS Support pacs_at_acs.org
• David Thomas (d_thomas_at_acs.org)
• Farai Tsokodayi (f_tsokodayi_at_acs.org)
• PACS Training at P2C2 (Saturday)
• PACS User Guides and Webinars on the Get
  Involved, Stay Involved web site
• Events Activities pages on the ACS Meetings web
  site
• ACS Network Discussion Forums on the ACS National
  Meeting and Technical Program
• Program Chairs Procedure Manual
• www.acs.org gt Membership Networks gt Technical
  Divisions gt
• Officer Information gt Operations gt Program
  Chairs Procedure Manual

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National Meeting Timeline

• Activity Time
• Memo to program chairs to enter Call for Papers 0
• Call for Papers entered in PACS Deadline dates
  sent to ACS 0.5
• Call for Papers published in CEN Abstract
  submission opens 1.25
• PACS closes to Authors (recommended) 1.5
• PACS closes to Symposium Organizers
  (recommended) 0.5
• Preliminary program due from program chairs Room
  requests due 0.5
• Final technical program due from program chairs
  (PACS closes to PC) 0.5
• Preliminary program publishes in CEN 1.25
• Final technical program publishes in CEN 1
• Anaheim meeting begins 1
• 8 months