Chapter Six Acceptance

1
Chapter Six Acceptance Orders
?????
2

• ??????,?????????????????????????????
• ?????????,????????????????????????,????????????

3

• ???????????????
• 1.??????????????
• 2.???????????????
• 3.?????????????????????????
• 4.???????????????????????,??????????????????

4

• ??????,????????,???????????????,??????,??????,????
  ????????????????????????,????????????????
• Sales contract- ????????????????????,??????sales
  confirmation-??????
• Purchase contract- ????????????????????,??????Pur
  chase confirmation- ??????
• ??????????,????????,??????,????,????,?????????????
  ?????

5

• ?????????,????????????????????,???????????????
  ????????accept??,????????????
• 1. we accept your firm offer.
• 2. we have accepted your firm offer.
• 3.we are accepting your offer.
• 4. we accept your offer subject to December
  Shipment.

6

• ????????????????,?????????????????????????
• ?????
• 1.?????????????
• 2.?????????????
• 3.?????
• 4. ???????
• ???????????,???????????

7

• Writing Steps

• A satisfactory order letter should include

1. express pleasure in receiving the offer
2. confirm the conclusion of the business and point
   out the full details of article number, quantity,
   specification, quality, unit price, total value,
   shipment, packing, insurance and terms of payment
   as agreed upon in preliminary negotiations
   between the exporter and the importer
3. hope for further orders

8

• Letter 1
• An initial order
• ????

9
Language Points

1. ???????????????

• ?????????????
• ??????????????
• ?????????????????????????
• ?????????????????????,?????????????????

• Useful Expressions

• We accept your firm offer.
• We have accepted your firm offer.

•  We are accepting your offer.
• We accept your offer subject to December
  Shipment.

10
Language Points
2. transaction n. ????

• transact v. ??,??(??), ???

?????????????????
We wish to transact with the exporters of jewelry
in South Africa.
11

• Language Points

3.enable v. ?(?)??

• enable sb to do sth ?(?)?? ???
• enable sth. ???????

???????????????
Please amend the L/C immediately to enable
October shipment.
12
Language Points
4. make n. (??)????? ????

• Chinese makes ??????????
• other makes ????
• of first-class make ???????

13
Language Points

• 5. order n. ?? ?????61?

• fresh/new order ???
• initial order ????
• trial order ???
• repeat order ???
• duplicate order ????

14

• Language Points

• outstanding order ?????
• pending order ?????
• to accept an order ????
• to confirm an order ????
• to cancel/withdraw an order ????

15
Language Points

• to turn down an order ????
• to decline an order ????
• to fulfill an order ????
• to execute an order ????
• to carry out an order ????

16

• Language Points

6. execute v. ??

• execution n ????

1. ?????????????????????,????????????

We believe you will do your utmost to execute our
first order as it will lead to a series of
transactions between us.
17

• Chinese version of the letter

???? ??4?16????????,????????????
??????????????,?????????,????????????????,????????
???,????????????19.99??/??, ??????????,??500??
???????????????,???????????????????????????
????????????? ?????????????,??????????????
??????????,????????????? ??,
18

• Letter 2
• Acknowledgement of an order
• ????

19
Language Points
1. sign v. ????

• signature n. ????

1. Enclosed we are sending you the relative S/C
   No.777 in duplicate and hope that you will sign
   and return us one copy of it to complete our
   records.

????777?????????,????????,?????
20

• Language Points

2. for ones records ????????

• for ones file ????????
• to complete ones records ?????/??
• be on file ????

1. ????????????????

Here is our file on the Middle East.
21

• Language Points

3.it is understood that ????????
Needless to say that It goes without saying that
4.make sure?????????? He makes sure that all
the lights are off before he goes to
bed. ???????????????? Make sure of the ports of
call before booking shipping space.?????,???????
???
22

• Language Points

5. conformity n..???? ?    be in conformity
with ?????? ?   be in line with     be in
accordance with
conform v. ?????
Your proposal is not in conformity with our
arrangements. ????????????????? This does not
conform to the contract. ???????
23

• Language Points

6. set forth ????????
Please see to it that the stipulations set forth
in the relative L/C are in exact accordance with
the terms of the contract.
??????????????????????????
24

• Language Points

7.subsequent amendments ?????(???)
8. pave v. ?(?)?(?)
?    pave the way for ?????
The agreement paves the way for lasting peace.
??????????????
25

• Chinese version of the letter

???? ????????4?20?500??????,??19.99??CIF???
?? ?????TF216?????????,?????????????????
???????????????????????????????????????????????
??????? ??????,?????????????
??????????????????????????????? ??,
26

• Letter 3
• Placing a repeat order
• (A tabulated repeat order)
• ???

27

• Language Points

1.patterns n. ??,??
2. find both quality and price satisfactory ??????
?????? ?    be satisfied with both the quality
and price ????????????
3.on the understanding that ?????? on
condition that provided
28

• Language Points

4. find a good market for(????)??
Chinese green tea always finds a ready market in
North America.
????????????
5. agreeable adj. ?????????????? ?    be
agreeable to sb ?(??)???
29

• Language Points

The designs of printed shirting are agreeable to
the taste of our customers.
???????????????????????
We are agreeable to your proposal for payment
terms.
??????????????????
30

• Chinese version of the letter

???? ????23?????,???????????????? ???????????????
??????????????????????
(???????????????)
31

• Chinese version of the letter

???????????????,?????????????????????
???????????????????????????? ????????????????????
??,
32

• Letter 4
• Sending a S/C with counter-signature

33
Language Points

1. book n. ??v. ???????

• to book ones order to accept sbs order
• to book with sb. sth. to place an order for
  sth. with sb

1. ??????????????????

We are pleased to confirm having booked with you
50 tons of walnuts.

1. ?????????????????

We are pleased to confirm having booked your
order for 50 tons walnuts.
34

• Language Points

1. duplicate v.n. ??????

1. ????????,??????????????????????

We have some stock left, and shall be able to
meet your requirements if you wish to duplicate
your last order.

1. ???????????,????

Enclosed please find the duplicate with our
countersignature.
35
Language Points

1. counter-signature n. ??

1. ?????????,????????????

We have duly counter-signed the contract and are
returning one copy for your file.

1. ?????007?????,???????????,??????????????

This is our S/C No.007. If you find the contents
therein agreeable, please counter-sign and return
one copy for our records.
36

• Language Points

1. thanks to ????

1. ?????????,?????????????

Thanks to your close cooperation, we succeeded in
putting the deal through.

1. bridge v. ??

• bridge the price gap ??????
• close the price gap ??????

37
Language Points

1. ??????,?????

The price gap is too wide to bridge.

1. ???????????????????

We hope you will do your best to bridge the price
gap.

1. put the deal through ????

38

• Language Points

• Similar Expressions

• to conclude a transaction
• to close the deal/ bargain
• to conclude the business with sb.

• to come to terms with sb
• to come to business with sb.
• to transact business with sb.

39

• Language Points

1. in due course ph. ???????

1. ??????????????

The seller has received the relative L/C in due
course.

1. ??????????????

We trust the shipment will reach you in due
course.
40
Chinese version of the letter
???? ??????????10,000?????????7768?????????
?????????,?????????????,????????????????????
???????????????????????????????????
????????????????????? ??,
41

• Letter 5
• A reply from the seller

42

• Language Points

1. book ones order to accept ones order
43
Chinese version of the letter

• ????
• ??????????1212?????????
• ???????????,?????????????????
• ???????????????????????????????
• ??,

44
Contents of a Sales Contract

• 1. Title ?????????
• 2. Preamble ?????????????????????????? ?
• 3. Name of Commodity?????
• 4. Quality Clause ???????????????????????
• 5. Quantity Clause?????????????????????????,????
  ??????????

45

• Contents of a Sales Contract

6. Price Clause ????????????????????????????????
?????? 7. Packing Clause ?????????????????????
????? 8. Delivery Clause ?????????????????????
??? 9. Payment Clause???????????????????????
46
Contents of a Sales Contract

• Insurance Clause?????????????????????????????
• Inspection Clause ??????????????????????????,???
  ????????? ?
• Claim Clause?????????????????,????????,?????????
  ?,????????????
• Arbitration Clause ?????????????????????????

47

• Contents of a Sales Contract

• Force Majeure Clause ???????????????????????????
  ?????,????????
• Breach and Cancellation of Contract Clause
  ???????????????????,?????????????
• Miscellaneous Clause ????????????????,??????????
  ???????????????????,????????????????

48
??????
????????????
????????
??????????
??MB28 ?
??1000?
??70 000 ??
??CIF????70??
?????
???2005?12?31??????????,?????????
49
??????
????????????????,????????????,????????15?????????
???????????????1981?1?1?????????????110
?????????
???? AC 4789
50
Fill in a Contract in English
AC4789

• SALES CONTRACT

Beijing light Industrial Imp. Exp. Corporation
Contract No.
Sellers
General Trading Company, New York
Buyers
This contract is made by and between the Buyers
and the Sellers, whereby the Buyers agree to buy
and the Sellers agree to sell the undermentioned
commodity according to the terms and conditions
stipulated below
Forever Brand Bicycles
Commodity
Specifications
Model MB28
Quantity
1 000 Bicycles
51
In wooden cases
Unit Price
At US70 each CIF New York
Total Value
US70 000(Say Us Dollars Seven Thousand Only)
Packing
To be covered by the sellers for 110 of the
invoice value against All Risks and War Risk as
per CIC dated 1st January, 1981.
Insurance
To be effected not later than 31st
December,allowing part shipment and transhipment.
Time of Shipment
China Port
Port of Shipment
New York
Port of Destination
52
At Sellers Option
Shipping Marks
By irrevocable L/C at sight to reach the Sellers
a month prior to the time of shipment and remain
valid for negotiation in China until the 15th day
after the final date of shipment.
Terms of Payment
Beijing
11th
Done and signed in on this
day of ,
2005.
53

• Practice Lessons

Dear Sirs, We have received your letter of
May 9 and regret that our counteroffer was
refused. We make a great effort to persuade
our customers to accept your price. Fortunately,
the customers have changed their mind and
approached us again with an order for 3000 pieces
of silk carpets. Therefore, we agree to accept
your offer 3000 pieces of silk carpets at
US40 per piece CIF London.
54

• Practice Lessons

We are glad to conclude this transaction with
you after long and friendly discussion. Pleased
send us your Sales Contract for this order so as
to enable us to establish the L/C duly. We
trust the current business is only the first of a
series of transactions between us.
Yours
faithfully,
55
Practice Lessons

• II. Translate the following into English

1. We shall book a trial order with you, provided
   you will give us a 5 commission.

????5???,????????????

1. We have booked your Order No.168 for bed sheets
   and pillow-cases and are sending our Sales
   Confirmation No. BP-201 in duplicate.

?????????????168????????BP-201 ??????????
56

• Practice Lessons

1. Your order is receiving our immediate attention
   and you can depend on us to effect delivery well
   within your time limit.

??????????,????????????????????

1. We enclose a trial order. If the quality is up to
   our expectation, we shall send further order in
   the near future. Your prompt attention to this
   will be appreciated.

???????????????????,?????????????????????????
57

• Practice Lessons

1. We wish to refer to the recent exchange of cables
   and are pleased to confirm having concluded with
   you a transaction of 50 tons of canned crabmeat.

???????????????????????50?????????

1. We are pleased to have transacted the initial
   business with your firm and look forward to the
   further expansion of trade to our mutual benefit.

????????????,??????????????????
58
Practice Lessons

1. We have succeeded in putting through the deal of
   five hundred tons of canned mushroom.

????????500?????????

1. The price you quoted being found workable, we
   have cabled you our acceptance.

???????????,??????????
59
Practice Lessons

1. We have cabled our confirmation of your order and
   you are requested to open the L/C as soon as
   possible.

???????????,?????????

1. Please accept our offer and confirm the
   above-mentioned terms immediately.

?????????????????
60
III. Translate the following letter into English

• Practice Lessons

• ????????????????29?????????2000?
• 2000?29?????????, ???????????????,???,???
  4??????????,????????
• ??????????,????????????
• ????????????,?????????,????????????????
• ??,
• 2006?8?20?

61
Practice Lessons

• Aug.20, 2006
• Dear Sirs,
• We are pleased to confirm having purchased
  from you 2000 sets of Toshiba Color TV 29 inches
  under the following terms and conditions
• 2000 sets of Toshiba Color TV 29 inches, at
  US CIF Dalian, packed in wooden cases, each
  containing 4 sets, shipment from Yokohama to
  Dalian within a week after receipt of the
  relative L/C.

62

• Practice Lessons

We trust that you will give special care to
the packing of the goods, lest the goods should
be damaged during transit. We are now
arranging the establishment of the L/C, which
will be opened in your favor upon receipt of your
Sales Confirmation.
Yours faithfully,
63
Practice Lessons

1. Filling the missing words

1. We appreciate your cooperation and trust the
   shipment will prove ______ your entire
   satisfaction.

to
from
for

1. We confirm our purchase ______ you
   1000 dozen of Alarm Clocks US9.50
   dozen CIF Vancouver
   export packing.

at
per
including

1. We confirm the sale to you of 200 tons Green
   Beans resulting _______cables exchanged.

from

1. As a of our endeavour, we have
   obtained supplies for you.

result

1. We confirm cables exchanged resulting
   the sale to you of 200 tons of Green Beans.

in
64
Practice Lessons

1. We hope to come terms with you
   this trial purchase.

to
in

1. We expect to put the deal.

through

1. We have approached the manufacturers
   the result that they agree to arrange
   supplies for you.

with

1. We are well experienced this line and
   can place orders _____ you _____ large quantities
   if your prices are attractive enough.

in
with
in

1. We regret that the execution of the agreement is
   ______ from satisfactory.

far
in

1. We appreciate your effort ______ pushing the sale
   of our products these years.

65
Practice Lessons

1. You may rest assured that the shipment will turn
   out your satisfaction.

to
with

1. Enclosed please find the duplicate
   our counter-signature.

1. The L/C, we believe, will reach you
   due course.

in

1. Your offer is not interested us.

to

1. We do not deal this line.

in

1. Your products are ______ no interest
   us.

of
to

1. We deal many firms
   Paris.

with
in

1. We expect to place you an order
   "Butterfly" Sewing Machines.

for
with
On (upon)

1. We based our price the
   international market.

66
Practice Lessons

1. Write a letter stating the following points

1. You have received S/C No.668 in duplicate.
2. You countersigned and returned one copy.
3. Express thanks for their cooperation.
4. You have opened an L/C.
5. You are prepared to order another 50 tons.

67

• Practice Lessons

Dear Sirs, We have duly received your S/C
No.668 in duplicate. Enclosed please find the
duplicate with our counter-signature. Thanks to
mutual efforts, we were able to put the deal
through. The relative L/C has been
established in your favor. It will reach you in
due course.
68
Practice Lessons

• Regarding further quantities required, we
  hope you will see your way clear to make us an
  offer. As an indication, we are prepared to order
  another 50 tons.
• Faithfully yours,