Event Checklist

1
Event Checklist
Event Assess Status of Tabb Lakes Neighborhood
Ver 6 (1 Aug 2008)
Conditions Hurricane has passed and significant
damage is expected in the area. Tropical winds
and rain have ceased. There is damage throughout
the peninsula and surrounding areas. Phone lines
and cell phones are not working, power is out,
and numerous roads outside of Tabb Lakes are
presumed blocked due to fallen trees/debris.
Tabb Lakes emergency response team volunteers
assemble at predetermined neighborhood Community
Response Center (CRC) to determine overall damage
in neighborhood and determine priority of
response.

• Actions
• Community Response Center (CRC) personnel set
  up operations and communications at designated
  neighborhood location and begins coordinating
  neighborhood assessment process.
• Volunteers note condition of neighborhood as
  they report to the CRC. CRC operations records
  and plots information.
• CRC operations organize teams (2-3 individuals
  per team) to assess neighborhood.
• Assessment team leader and members designated
  (assign a least one CERT trained member on each
  team).
• CRC operations records names of team leader and
  members for accountability.
• Review communications, designate frequencies,
  and conduct radio check between team and CRC.
  Conduct safety reminder.
• Teams assigned sectors within Tabb Lakes.
• Ensure teams have required minimum equipment.
• Teams deploy and identify/record blocked roads,
  damaged / collapsed homes, fire and safety
  hazards (smell of gas), exposed yellow
  underground pipes, and possible medical
  emergencies (use neighborhood evaluation
  checklist).
• First assessment process is a drive or walk of
  the neighborhood and a visual check, not door to
  door check.
• Teams report any moderate or major home damage,
  gas leaks, road blockage and critical medical
  issues back to CRC via radio (use FOG criteria
  for moderate/major home damage determination).
• Team members return to CRC upon completion of
  assessment of assigned area for accountability
  and provides information to CRC operations.
  Assess health and welfare of team.
• CRC operations records information, develops
  response plan, and notifies York County Emergency
  Response Center (EOC) of neighborhood damage.
  CRC operations prepare to brief arriving first
  responders.
• Note Use 911 emergency number if available.
• Note CRC sets up communications with York County
  EOC Amateur Radio Emergency Services (ARES) prior
  to the hurricane arrival and maintains after the
  event. The initial assessment process is
  important and must be completed in a timely
  manor. Assessment teams do not stop to assist
  nor do team members separate. Contact CRC by
  radio regarding any critical information.

• Qualifications
• At least one individual on team should be CERT
  trained.
• Ability to use hand held GRMS radio.
• Ability to walk 3 miles. Amateur radio
  operations (if required)
• Equipment
• CERT Field Operating Guide, GMRS radio, blank
  copies of assessment checklist, pen, clipboard,
  map of area, CERT vest and hard hat, sturdy boots
  and gloves, flashlight/spot light (night
  evaluation), water, cell phone or amateur radio
  (if required).
• Notes
• Teams consist of 2 to 3 members. Team members
  do not split up.
• In most cases, assessment teams do not respond
  to events. Teams assess, record, notify CRC and
  continue with assessment process.
• Team will notify CRC of any medical emergency
  but will continue with assessment process. CRC
  will send assistance and supplies along with
  contacting York County EOC of any medical
  emergency.
• - Gas leaks from broken pipe is extremely
  hazardous. Leave area immediately, notify CRC
  and prepare to evacuate area.
• - For moderate to severe damaged homes, CRC will
  send a separate team to access specific damage,
  check with neighbors and try to assess status of
  homeowners.

2
Event Checklist
Event Light Search and Rescue
Ver 6 (1 Aug 2008)
Conditions Assessment team identifies damaged
homes in Tabb Lakes. Teams must determine if
anyone is trapped in the home and provide
assistance.

• Actions
• Community Response Center (CRC) sends light
  search and rescue (SR) team to location to
  determine damage and assess options.
• CRC operations determines initial team size and
  equipment based on information from assessment
  team. Light search and rescue team will consist
  of CERT trained members.
• CRC operations designates team leader. CRC
  personnel records team members names for
  accountability.
• Review communications, designate frequencies,
  and conduct radio check between team and CRC.
  Conduct safety briefing.
• Team leader conducts SIZEUP process (see CERT
  Field Operating Guide (FOG)).
• Perform an exterior evaluation (6 sides).
  Check for utility problems/gas leak.
• Determine extent of building damage using CERT
  FOG criteria.
• Determine if anyone is home (voice, whistle, or
  use bull horn if necessary).
• Check neighbors to see if anyone is expected to
  be home.
• If no one is home, determine if gas, water or
  electricity should be turned off.
• If someone is trapped in the structure, the
  Team Leader determines if team should enter
  building based on CERT FOG criteria to check for
  injured. Notify CRC of status.
• Major structural damage DO NOT ENTER. Notify
  CRC who will relay information to York County
  Emergency Operations Center (EOC).
• Moderate/minor damage Determine capability of
  team members. Set up outside control team and
  organize inside search teams. Ensure appropriate
  safety equipment is used. Use buddy system (2 or
  more per team) and search in predetermined
  pattern. Enter at designated entrance and mark
  house IAW CERT FOG. Conduct search of home
  systematically. DO not rush. Do not risk team
  members. Look for dangers (gas, electrical, more
  damage than anticipated).
• Respond to any trapped individuals and/or
  medical injuries.
• Team notifies CRC of progress/status of search.
  
• CRC notifies York County EOC of damaged home
  and progress/status of SR.
• Team notifies CRC if further support personnel
  and/or equipment is needed.
• Team marks front of home that search is
  complete IAW CERT FOG.

• Qualifications
• Teams members must have CERT training in light
  search and rescue. - Amateur radio operations if
  required.
• Be physically able to crawl through small areas,
  lift and maneuver cribbing material, and carry
  injured.
• Equipment
• Minimum CERT vest, hard hat, Field Operating
  Guide, radio (w/extra batteries), sturdy clothing
  (boots and gloves), flashlight/spot light,
  whistle, bullhorn, water, N95 mask, gas shutoff
  wrench, grease pencil-marker, GMRS radio, spray
  paint. See SR equipment checklist for
  additional equipment available. Amateur radio.
• Notes
• Teams consist of CERT trained members. Team
  members do not split up when conducting SR.

3
Event Checklist
Event Road Clearing
Ver 6 (1 Aug 2008)
Conditions Assessment teams have identified
areas where trees or debris have fallen and are
blocking roads within Tabb Lakes. Emergency
response vehicles cannot pass without stopping to
clear the road.

• Actions
• CRC operations determines critically blocked
  roads and prioritizes effort.
• CRC notifies York County Emergency Response
  Center (EOC) of status of roads in neighborhood.
• CRC Chief/Ops Officer determines if
  appropriate volunteers are available to clear
  roads.
• Assess volunteers physical capabilities and
  training.
• Reviews availability of road clearing and
  safety equipment.
• CRC designates Team Leader and team members
  (minimum of 3 per team). CRC records team
  members names for accountability.
• Assign mission to clear roads in order of
  priority (ensure work is only to clear each road
  enough so emergency vehicles can pass through).
• Review communications, designate frequencies,
  and conduct radio check between team and CRC.
  Conduct safety briefing.
• Team leader coordinates with Logistics
  personnel and determines equipment needs from
  equipment list.
• Insure safety equipment is on hand and
  utilized.
• Logistics personnel monitor status of team and
  prepare to provide additional equipment/supplies.
  
• Clearing Team begins to clear roads.
• Team Leader determines equipment requirement
  and capabilities to clear each area.
• Any additional equipment obtained from CRC.
• All safety measures used. Area cordoned off.
  Face, head and hearing protections used, safety
  chaps and correct clothing.,
• Team clears area. Marks dangerous areas with
  yellow caution tape.
• Notify CRC of status as each road is cleared.
  
• CRC stands by to provide additional
  equipment/personnel.

• Qualifications
• Ability to operate chain saw and hand saw safely
  . - Amateur radio operations (if required).
• Physically able to lift/push heavy objects.
• Ability to use hand held GRMS radio.
• Equipment
• See road clearing equipment checklist for
  available road clearing and safety
  supplies/equipment. Amateur radio.
• Notes
• Teams consist of minimum of 3 members. Team
  members do not split up.
• Ensure safety equipment is utilized.

4
Event Checklist
Event Natural Gas Leak
Ver 6 (1 Aug 2008)
Conditions Assessment teams or individual have
identified area where a service gas line is
ruptured.

• Actions
• Community Response Center (CRC) notifies York
  County Emergency Operations Center (EOC) of
  possible gas leak and location.
• CRC operations designates Safety team leader
  and team members. CRC records team members for
  accountability.
• Review communications, designate frequencies, and
  conduct radio check between team and CRC.
  Conduct safety briefing.
• Safety team responds to location to determine
  extent of gas leak and assess options.
• Team reports details of leak to CRC (do not use
  electrical devices/radios within a 300 foot
  radius of the gas leak).
• CRC updated York County EOC on status of leak.
  
• If a gas break is inside a house, evacuate the
  residence if anyone is home and leave the front
  door open to allow some ventilation.
• Team members shut off gas line at outside valve
  of house and mark outside of house.
• For exterior breaks, evacuation of the
  perimeter is a judgment call based on a function
  of wind speed and direction, and degree of gas
  pressure.
• If County first responders have not arrived,
  team begins evacuating a perimeter distance of
  300 foot radius (or at least 4 houses around the
  break). Mark roads with yellow tape.
• Team leader determines houses to notify based
  on location of leak. Teams use script to provide
  uniform information (see gas line script).
• Upon arrival of first responders or gas company
  representative, team leader provides report and
  plans to assist as needed in any evacuation of
  the area.
• Team members return to CRC for
  debrief/accountability check.
• Note Use 911 emergency number if available.
  Ensure team does not use radios or electrical
  items within 300 ft of leak. By federal law,
  only certified gas company or emergency personnel
  can locate, fix breaks, and shut off underground
  distribution valves. CERT members may turn off
  house gas valve. Once house gas valve is closed,
  only certified gas company personnel can turn it
  back on.

• Qualifications
• CERT trained. - Amateur radio operations (if
  required).
• Ability to use hand held GRMS radio.
• Ability to walk 3 miles and carry backpack.
• Equipment
• Gas valve tool, CERT vest and hard hat, detailed
  map of area, CERT FOG, water. See Fire and
  Safety team equipment checklist for list of
  additional equipment. GNRS radio. Amateur radio
  (if required).
• Notes
• Keep CRC notified of situation. Notify CRC of
  exposed yellow plastic service line.

5
Event Checklist
Event Medical Response Triage
Ver 6 (1 Aug 2008)
Conditions Serious damage has occurred in
neighborhood. Numerous medical injuries
reported. Medical team responds and conducts
triage procedures and provides emergency medical
support.

• Actions
• Community Response Center (CRC) notifies York
  County Emergency Operations Center (EOC) of
  initial medical emergency and location. Use 911
  emergency number if available.
• CRC sends Medical team to location to determine
  damage and assess options.
• CRC operations determines initial team
  personnel based on medical experience and
  equipment requirements based on information from
  assessment team reports. Ensure team members
  have CERT/medical training. If large number of
  injured, plan to send a communication and
  logistics individual with team to assist in
  coordination.
• CRC operations designates team leader. CRC
  personnel records team members names for
  accountability.
• Review communications, designate frequencies,
  and conduct radio check between team and CRC.
  Conduct safety briefing.
• Medical team arrived at location and assesses
  situation (number of potential victims).
• Team leader updates CRC and identify additional
  resources (equipment and people).
• Team leader selects medical operations area
  (free of hazards, large enough to work, access to
  transportation). Identify separate delayed,
  immediate and morgue areas. Notify CRC of
  location.
• Leader assigns triage teams (maintain
  accountability). Teams perform assessment and
  document (green, yellow, red, black). Use START
  process. Report to team leader.
• Leader assigns treatment teams. Teams treat
  in medical treatment area. (Open airway, control
  bleeding, treat for shock, control minor
  injuries).
• Leader assigns scribe to record status of
  injured.
• Prepare to re-triage once initial process is
  completed.
• Notify CRC of patients status (as .
• CRC notifies York County Emergency Operation
  Center (EOC) of status of medical emergency
  (situation, number of patients, injuries,
  location, team leader on site).
• Depending on length of time for response by
  first responders and/or weather, prepare to set
  up long term (3 days) medical treatment area
  (garages/homes/etc) in vicinity.
• Prepare to set up morgue area (i.e. shed or
  enclosed area).
• Record patient information.
• Prepare to support medical team with additional
  manpower and supplies. Due to length of time
  involved, prepare to provide additional shifts of
  medical teams.

• Qualifications
• Teams members must have some medical/CERT
  training (treat breathing, bleeding, shock).
• Be physically able to lift and help move/carry
  injured people.
• Equipment
• Minimum Medical equipment pack, TRIAGE
  recording kit, CERT vest, hard hat, Field
  Operating Guide, radios (w/extra batteries),
  sturdy clothing (boots and gloves),
  flashlight/spot light, whistle, bullhorn, water.
  See medical equipment checklist for additional
  equipment available. Amateur radio.
• Notes Minimum of 3 people on team.

6
Event Checklist
Event Provide Information to Neighborhood
Ver 6 (1 Aug 2008)
Conditions No electricity is expected in area
for weeks. Information via FM/AM/TV is
sporadic/limited due to regional damage and power
outage. Cell and telephone service is not
functioning. Emergency response support is
limited. Additional County support is being
organized to support the neighborhood but
information is not getting out to the public.

• Actions
• Community Response Center (CRC) maintains
  emergency communications with York County
  Emergency Operations Center (EOC). CRC monitors
  local emergency radio stations.
• CRC objective is to obtain and maintains
  information/status for the following items
• Condition of local roads (especially to local
  hospital) and evacuation routes.
• Status of local hospitals.
• Emergency medical treatment facilities/locations
  .
• Drinking water conditions.
• Estimated time to electrical/gas/telephone
  repairs and change to water condition.
• Location of and status of current evacuation
  centers/shelters.
• New evacuation centers location and opening
  time.
• Location of emergency food and water
  distribution centers.
• Changes to emergency radio stations/frequencies.
  
• Status of local stores (hours of operation).
• Other critical information as determined (i.e.
  weather reports).
• CRC operations records and updates information
  on display boards with date/time of information .
  
• Display information board for teams and local
  residents.
• Based on length of isolation and damage, CRC
  operations prepares to send information teams
  door to door to update neighborhood.
• CRC operations completes script with
  information to provide to teams (see blank
  script).
• CRC operations assembles information teams/team
  leaders. Teams are assigned areas in Tabb Lakes.
  CRC personnel records team members names for
  accountability.

• Training
• Ability to use hand held GRMS radio.
• Ability to walk 3 miles and carry backpack.
• Equipment
• Clip board, script, GRMS radio, batteries, pen,
  CERT vest and hard hat, detailed map of area,
  water.
• Notes
• - Minimum of two people per team.