NIH/Grants.gov Fellowships Hands On Session

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NIH/Grants.gov FellowshipsHands On Session
Find. Apply. Succeed.

• Course Numbers ORA-1218

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Session Overview

• After completing this lab you will be able to
• Download software, grant application packages and
  instructions using the NIH and Grants.gov
  Websites
• Understand how to use the NIH instructions
• Complete an NIH NRSA Fellowship Grants.gov
  application package completely and correctly
• Understand the NIH application process timelines
• Initiate a SeRA Proposal Development Routing
  Form

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Before You Get Started

• Make sure you have an NIH Commons Username
• Contact your Institutional Representative as soon
  as you know you will apply
• School of Medicine Debra Porzio, Fellowship
  Manager
• All other schools Your OSR Contract Grant
  Officer

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Format Specs for PDF Attachments

• Font
• Arial, Helvetica, Palatino Linotype, or Georgia
• 11 point font or larger
• Margins (8 1/2 x 11 paper)
• ½ inch margins all around
• No Headers or Footers
• Figures, Graphs, Charts, etc.
• Can be smaller font
• Must be black font, clear and legible
• No Jargon

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Grant Application Package

• Save the grant application to your computer
• Complete the application using the instructions
  attached to that particular FOA (Funding
  Opportunity Announcement)
• Always download a new application for each grant
• Dont copy and reuse an old Application Package
• When application is complete, click Check
  Package for Errors button
• Do not select Save Submit button
  Institutional Rep will use it when they submit

All YELLOW FIELDS must be Completed!
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Grant Application Package

• The Grant Application Package is one PDF file
• Forms have data fields and attachments
• NRSA application packages will have a header page
  and five forms (detailed below)
• Always check the instructions!
• See Samples and Instructions in your handout

• A few words about PDF
• Attachments required to be PDF
• No spaces, characters, etc. in filename
• Less than 50 character filename
• Use a one word format e.g., SpecificAims.pdf,
  JonesBiosketch.pdf, SmithResearchPlan.pdf
• Convert to PDF (do not scan)
• Dont add extra security to your PDF!
• Do not add headers and footers

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Download YOUR NRSA Now!

• Open a web browser to the NIH F Kiosk and
  follow the steps above to download and save YOUR
  OWN NRSA Application and Instructions now.

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Stipend Levels
Predocs Year Stipend Inst. Allow
All Years 22,920 4,200/year
Postdocs Year Stipend Inst. Allowance
Year 0 42,840 7,850/Year
Year 1 44,556
Year 2 46,344
Year 3 48,192
Year 4 50,112
Year 5 52,116
Year 6 54,216
Year 7 56,376
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Letters of Reference

• At least three references (and not more than
  five) are required
• Include this list in your cover letternames,
  degrees, and affiliations of the referees
• Select referees carefully
• Your Mentor CANNOT be a reference their
  recommendation is included as part of the
  application (on the PHS Fellowship Supplemental
  Form).

Letters of reference are due by the application
receipt deadline date no grace period!
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SeRA/PDRF

• All applications require an internal Proposal
  Development and Routing Form
• Also called a PDRF
• PDRF Includes
• Conflict of Interest (COI) declaration by both
  Fellow and Mentor
• NIH Fellowship Certification Assurance
• Approvals by Fellow, Mentor, and Department

Log into SeRA to Initiate the PDRF
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Route Application

• Route completed application to your Institutional
  Representative
• A least 5 business days before the deadline
• Route via SeRA
• School of Medicine Debra Porzio
• All Others Check the List
• Your Inst. Rep. will review and submit the
  completed application to Grants.gov

Be sure to route your PDRF in time for
all Approvals to be complete by the deadline
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Checklist

• TO DO NOW Documents to get from Other People
• Mentors Co-Mentors
• Biosketch
• Sponsor/Co-Sponsor information (limit to 6 pages)
• Collaborators/Dissertation Advisor(s) attachment,
  if applicable
• Certification Letter for Predoctoral Fellowships
  (F31) if applicable
• Additional Educational Information Attachment
• Referees
• Send them pertinent info
• Ensure they file their form letters in NIH
  eCommons

• Tasks for YOU To Do NOW
• Complete PDRF
• Tasks for YOU To Do (before award is
  accepted/post-award)
• Training Protocols
• Human Animal Subjects
• Responsible Conduct of Research
• Research Lab Safety
• IRB APLAC
• Conflict of Interest Training
• Post-AwardPublishing Papers
• Anything published based on NIH Funded Research
  must be entered in PubMed (Public Access Law)
• Check Lane Library Resources

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Questions?

• Check the Fellowship Grants.gov Fellowship Page
• For application downloads
• Grants.gov information
• Software requirements
• Check the Stanford Fellowship Website
• Internal Stanford forms
• Process checklist
• Contacts

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Overview of Submission Process
Investigator
Institutional Rep.
Grants.gov
Sponsor (NIH)

• Downloads completes application
• Completes PDRF
• Routes via SeRA to Institutional Rep

• Reviews application (may suggest some
  modifications)
• Submits application to Grants.gov

• Performs cursory electronic review
• Sends 3 emails
• Received
• Validated or Rejected
• Agency Retrieval
• Upon validation, notifies Sponsor

• Retrieves application from Grants.gov
• Sends email to IR Validations Complete/Check
  assembled application (or ACTION REQUIRED).