Word Processing

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Word Processing Desktop Publishing Software

• Business Computer Technology
• Curriculum Guide 2003

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Advantages of Using DTP Software

• There is more control over the way text is
  arranged and formatted.
• DTP can be used to bring lots of different files
  together on the same document.
• You can import images into a DTP document from a
  scanner, graphics from a drawing package, frames
  from a video camera and text from a word
  processor.

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Uses of DTP Software

• Brochures
• Business Cards
• Flyers
• Letterhead
• Newsletters
• Newspapers

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DTP Terms
Word Processing-Using the computer to create,
edit, proofread, format, and print
documents. Desktop Publishing (DTP)-The use
of a personal computer as an inexpensive
production system for creating typeset-quality
text and graphics.
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DTP Terms
Alignment-The way multiple lines of text line up
along the left margin, the right margin, or both
margins. (see examples on subsequent
slides) Justification-The alignment of multiple
lines of text along the left margin, the right
margin, or both margins. The term justification
often is used to refer to full justification, or
the alignment of text along both margins.
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Left Align, Left Justify, or Flush Left
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Center Align or Center Justify
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Right Align, Right Justify, or Flush Right
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Justify or Full Justify
Spacing is adjusted by the computer to make this
happen.
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DTP Terms
Font or Typeface-One complete collection of
letters, punctuation marks, numbers, and special
characters with a consistent and identifiable
typeface, weight, posture, and type size.
(examples Times New Roman or Arial) Point-In
typography, a fundamental unit of measurement.
(72 points approximately 1 inch) Type
Size-The size of a font, measured in points from
the top of the tallest letter to the bottom of
the lowest letter.
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DTP Terms
Formatting-In a document, formatting includes
margins, the font and alignment used for text,
headers, footers, page numbering, and the way
that numbers are displayed. (setting up the
document) Editing-The process of updating a word
processing/DTP document to correct spelling,
layout issues, and other items to make the
document visually appealing.
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DTP Terms
Orientation-The vertical or horizontal setup of
the printed page. Portrait-The default printing
orientation for a page of text in which the
height of the page is greater than the
width. Landscape-A page layout in which text
and/or graphics are printed across the long
edge of the page.
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DTP Terms
Word Wrap-A feature that causes the word
processor to force all text to fit within the
defined margins. When you fill one line with
text, the word processor automatically jumps to
the next line. You do not have to press enter at
the end of each line. WYSIWYG-Acronym for
what-you-see-is-what-you-get, meaning items are
printed as they appear on the screen.
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DTP Terms
Templates-A document that includes the text
needed to create standardized documents.
(examples résumé, calendars, letters)
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Basic word processing and desktop publishing
documents

• Use the FBLA Format Guide for setting up the
  basic word processing documents.
• The FBLA Formatting Guide is available from
  www.fbla-pbl.org/docs/MLFormatGd.pdf

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Academic Reports
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Business Letters
Top Margin 2-2 ½ (depends on letterhead)
Side Margins 1 Bottom Margin 1
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Business Letters

• A formal business letter is a correspondence sent
  from a business to another business or to an
  individual. The person writing the letter is
  speaking on behalf of the business on a
  business-related topic rather than as an
  individual.
• Because letterhead stationery is used, the return
  address is not keyed.
• The inside address begins with the most specific
  information on the first line and each line
  becomes more general in nature.

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Business Letters

• The signature block appears a quadruple space
  (QS) below the complimentary close. The writers
  title should be keyed following a comma on the
  same line as his/her name, or it can be keyed a
  single space (SS) below his/her name.
• Reference initials are used when someone other
  than writer prepares a letter. Lowercase letters
  are used.
• Enclosure, copy, and postscript notations appear
  a double space (DS) below the reference initials.

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Two-Page Business Letters

• At least two lines of the body must be carried to
  the second page.
• The second page requires a heading that consists
  of the addressees name, the page number, and the
  date of the letter. (see next slide for
  examples)
• Top margin on second page is 1. All other
  margins follow first page.
• Second page is never keyed on letterhead. The
  paper should be of the same color and quality as
  the letterhead.

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Two-Page Business Letters
Single-Line Heading
Multiple-Line Heading
Mr. Bud Lanning 2 Current Date
Mr. Bud Lanning Page 2Current Date
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Minutes
Top Margin 2 Side Margins 1 Bottom Margin
1 Double space between headings and
information. Single space information
paragraphs. Quad Space between adjournment
statement and keyed signature line
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Note that formatting guidelines may change
depending on business and location. For class,
all documents are to be formatted according to
the FBLA Formatting Guide.