Diapositivo 1

1
OPERATIONAL PROGRAMME TRANSNATIONAL COOPERATION
ATLANTIC AREA 2007-2013
RECRUITMENT FOR JOINT TECHNICAL SECRETARIAT
OFFICERS
Recruitment Package
The Managing Authority September 2007
2
OPERATIONAL PROGRAMME TRANSNATIONAL COOPERATION
ATLANTIC AREA 2007-2013

• Joint Technical Secretariat (JTS)
• The Atlantic Area transnational programme is a
  European Commission territorial cooperation
  programme for the period 2007-2013. This
  programme is co-financed by the European Regional
  Development Fund (ERDF). The main goal of this
  programme is to contribute to the territorial
  cohesion of this area through the cooperation
  reinforcement between the European Union Member
  States of the Atlantic seaboard (that includes
  the 33 Atlantic regions of Spain, France,
  Ireland, Portugal, and United Kingdom).
• In accordance with article 14 of the Regulation
  ERDF No 1080/2006, the Managing Authority (MA)
  has set up a Joint Technical Secretariat (JTS)
  based in Porto (Portugal).
• According to the terms of the Programme, the JTS,
  under the supervision of the Managing Authority,
  shall be responsible for the day-to-day
  implementation of the Programme. It shall assist
  the Monitoring Committee, the Managing Authority,
  the Certifying Authority and, where appropriate,
  the Audit Authority, in carrying out their
  respective duties. This involves in particular
• - Providing the Managing Authority, the
  Certifying Authority and the Audit Authority with
  the information, expertise and support to allow
  the fulfilment of their responsibilities
• - Taking all appropriate steps to promote the
  Programme on the basis of the publicity strategy
  approved by the Monitoring Committee this
  entails acting as the central contact point for
  the public interested in the Programme, potential
  beneficiaries and selected/running projects
• - Acting as secretariat to the Monitoring
  Committee organisation of meetings, drafting of
  minutes, preparation, implementation and follow
  up of decisions
• - Proactively initiate, facilitate and
  co-ordinate the generation and development of
  good-quality transnational projects, in close
  consultation with the National Correspondents
  through early mobilisation of key-players and
  provision of relevant information to project
  applicants
• 1.1 The JTS Positions
• 1 Director
• 3 Financial and Operational Managers
• 2 Secretariat and Communication Assistants.

3

• 1.2 Functions and Profiles
• 1.2.1 Director
• a) General Tasks
• Coordination, organisation, management and
  monitoring of the JTS and JTS staff
• Coordination in the preparation, management and
  monitoring of the JTS budget
• To assure all the needed support to the
  Operational Programme (OP) managing structures to
  the OP implementation and management
• Coordination of the Operational Programme
  promoting actions in collaboration with the
  National Correspondents
• Coordination and supervision of the development
  of forward studies and strategic guidelines
  considering the Operational Programme execution
• Coordination of internal and external
  dissemination and communication procedures,
  namely via web
• Coordination of technical and administrative
  support to the managing structure bodies, namely
  concerning meetings organisation, minutes
  drafting, implementation and follow-up of the
  decisions taken
• To ensure technical contacts with the managing
  structures, the Member States, the National
  Correspondents and the European Commission
• To promote the participation on the articulation
  process with other Operational Programmes
• Guide the support to the managing structure
  bodies concerning the global financial
  management, the certifying, the auditing and the
  control
• To participate on the elaboration of annual and
  final execution reports and other documents
  concerning to the OP
• Representation of the JTS in the Monitoring
  Committee meetings, Operational Programme and
  projects seminars and events
• To ensure the project application process,
  including carrying out the calls for proposals,
  registration, checking and assessment of the
  received project applications
• Preparing the documents needed for the Monitoring
  Committee
• Provide support and advice to the coordinators
  and project partners concerning development,
  implementation, contracting, eligibility of
  expenditure, financial reports and closure and
  assessment of their projects, in collaboration
  with the National Correspondents
• Contribution to the closure of the Interreg III B
  Atlantic Area Operational Programme

4

• b) Basic Requirements
• University degree and experience in the relevant
  field
• Experience of working with international
  organisations, preferably in the cooperation
  areas
• Knowledge of the European legislation and in
  particular of the EU Structural Funds regulations
  and procedures (e.g. the financial management,
  the certifying, the auditing, the control and
  assessment of cooperation programmes and
  projects)
• Fluency in English and in at least one of the
  other three languages of the Atlantic Area
• Good computer literacy Word, Excel, Power
  Point, Internet database
• Preferential Requirements
• Past experience in EU programmes and projects
  set-up, preferably on structural funds and
  cooperation
• Experience on coordination, instruction,
  management and evaluation of projects financed by
  ERDF, namely on the scope of cooperation
  programmes and projects
• 1.2.2 Financial and Operational Managers
• a) Officers general tasks (for all the Officers)
• Programme implementation
• Contribute to ensure a good managing system,
  follow up and assessment of the Operational
  Programme
• Contribution to the OP publicity and promotion
  strategy
• To organise call for proposals launching

5

• Project generation and development
• To organise call for proposals launching
• To support and advise promoters on the
  instruction process phase, in collaboration with
  the National Correspondents, especially from a
  financial point of view
• To analyse application packs, coordination and
  implementation of the technical opinions to
  support the decisions of eligibility and
  approval, in articulation with National
  Correspondents in accordance with established for
  the Operational Programme and the complementary
  management and implementation regulations and
  with communitarian and national applicable rules
• To assure physical, administrative and financial
  managing of the approved projects, in
  collaboration with the national correspondents
  and the conception and quality of execution
  reports
• Contribution to the projects publicity and
  promotion
• Project assessment
• Project assessment on the basis of the
  eligibility and selection criteria
• Contribution to the preparation of relevant items
  for Steering Committee meetings drafting of
  assessment reports and other working documents
• Follow-up of Monitoring Committee decisions
• To assure a good information level concerning the
  achievement of assessment indicators
• Project implementation
• Follow-up of project implementation liaison with
  lead partners of approved projects, guidance on
  the project implementation, processing of project
  payment claims twice a year
• Assistance and analysis of project modifications
  budget line modifications, extensions, content
  modifications

6

• Financial officer specific tasks
• Follow-up the procedures on global financial
  management of Operational Programme
• To collaborate with the respective managing
  structure authorities on the definition and
  development of the procedures on global financial
  management and audit
• Monitoring the Technical Assistance budget
• Monitoring the state of progress of payment
  claims and related financial issues in general
• Maintenance of the financial data in the
  Information System
• Regular update of financial information and
  European regulations
• Other administrative tasks of relevance to
  finance follow-up (e.g. answer to queries by the
  Member States, the PA, the MA, the auditors)
• b) Basic Requirements
• Degree in any relevant field relevant concerning
  the above tasks
• Good knowledge of territorial planning and
  regional development domains
• Good knowledge of the transnational Cooperation
  Atlantic Area
• Good knowledge of the community principles and
  politics and of administrative and financial
  community procedures 
• Good knowledge of community legislation
• Deep knowledge of at least two languages of the
  Programme (Portuguese, English, French and
  Spanish)
• Good computer literacy Word, Excel, Power
  Point, Internet

7

• 1.2.3 Secretariat and Communication Assistants
• a) General Tasks
• Programme and projects promotion
• Promotion of the Operational Programme (OP) image
• Support OP global animation and diffusion
• To maintain the website up-to-date with periodic
  information about the Programme and the projects
• Support projects diffusion during its execution
  phase and its final results, namely via web
• Monitoring Committee meetings organisation and
  support on its minutes elaboration
• Organisation of seminars, informative sessions,
  meetings, video-conferences and support on its
  reports elaboration
• Support to the annual and final Programme report
  elaboration and other important documents during
  its respective validity
• Manage Atlantic Area (AA) statistic data base in
  articulation with the European data base 
• Logistic support and technical and administrative
  assistance to the JTS, namely on the supplement
  of material and equipment, reception, send and
  general correspondence organisation
• Travels organisation for the managing structure
• Programme editorial and publishing tasks
• Collaborate on the press releases editing

8

• Generic knowledge of the Atlantic Area Regions
  Experience on contacting with cooperation
  programmes and projects
• Good domain on computer science Excel, Word,
  Power Point, Internet
• Knowledge of languages
• Preferential condition good knowledge of the
  four languages of the Member States (Portuguese,
  English, French and Spanish)
• Minimum condition deep knowledge of at least two
  languages of the Member States
• 2. Terms and Conditions for Employment
• The contract will last until December 2013 but
  can be prolonged until 2015 at the longest. The
  contract will be made between the individual and
  The Commission of Coordination and Regional
  Development of the North (CCDRN) Portugal. The
  working place will be in Porto (Portugal). Salary
  will be defined according to the position.
• 3. Submission of Applications
• Candidates are invited to send their applications
  in English, including the Curriculum Vitae (the
  CVs should preferable be drafted using the
  European CV format2), references and copies of
  relevant certificates. The applications are to be
  sent by e-mail coop_atlantic_at_mediacv.com but can
  also be sent on the web-page www.coop-atlantico.co
  m.
• In the subject of the correspondence please quote
  the position to be filled (e.g. Director).
• Deadline for applications 21 days followed, from
  the date of publication in the press.