Corina Ene

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(No Transcript)
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Office of Federal ProgramsTitles I, II, III, VI
and XTitle I, Part AImproving the Academic
Achievement of the Disadvantaged

• Corina Ene
• Director of Policy Research Implementation

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Title I, Part A Improving the Academic
Achievement of the Disadvantaged

• PROGRAM DESIGN
• To provide a funding source for school districts
  and schools to supplement the local educational
  programs.
• To ensure that economically disadvantaged
  students are given the same opportunity to
  achieve state-defined academic standards.

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Title I, Part AProgrammatic Alignment

• Comprehensive District Academic Plan(CDAP)
• Site Plan (Targeted Assistance or Schoolwide
  plans). New plans are submitted for approval once
  to OSDE through the Grants Management System
  (GMS), and updated them annually.
• Grant Application and Budget (GMS)
• Expenditures (GMS)

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Set asides-off the top of the total allocation

• Homeless (1 of the Current Year Allocation)
• Priority, Focus or Targeted Intervention set
  asides are mandatory according to the Sliding
  Scale Guidance. Use the latest designation list
  available (released in February 2014)
• Parental Involvement (1 of the Current Year
  Allocation if the district allocation is 500,000
  or more. Only 5 of this 1 may be kept at the
  district level, the rest of 95 must be
  distributed to the sites)
• Private Schools Equitable Share Service
  Reservations (if applicable)
• Administrative Costs have caps, based on the ADA
  5 (if gt1500 students), 7 (if 500 to 1500
  students), 8 (if lt500 students) of the Current
  Year Allocation. Function Codes 2330 and 2540 are
  used for these costs
• IDC (Indirect Costs) reserved under
  function-object 5400-900
• Other authorized activities- LEA must consult
  with teachers, principals, parents of children in
  participating schools, and with private school
  officials to determine what reservations are
  needed. Keep agendas, sign-in sheets and minutes
  indicating the agreement during this consultation.

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Supplement not Supplant

• Is the basic principle of all federal programs
• Materials, property or personnel services paid
  with Title I must be in addition to state
  requirements
• District representatives must know the
  accreditation standards very well, to ensure the
  proposed Title I A personnel are supplemental
• District representatives must have knowledge
  about the HQT and SPR systems, to ensure accurate
  correlation between these systems and the
  Consolidated Application.

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Personnel paid with Title I A funds - Teachers

• must be Highly Qualified in the subject matter
• Have Title I assignments in the HQT system
• If Title I assignments are new, update the
  2014-2015 contract to reflect this change
• If there are other non-Title I responsibilities,
  separate these responsibilities in the contract.

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Personnel paid with Title I A funds
-Paraprofessional

• For the purposes of Title I, Part A,
  paraprofessionals are employees of an LEA who
  provide instructional support in a program
  supported with Title I funds
• Individuals who work only in non-instructional
  roles (such as food service, playground
  supervision, personal care services, and
  non-instructional computer assistance) are not
  considered to be paraprofessionals for Title I
  purposes
• must be Highly Qualified, and linked in the HQT
  system to a Highly Qualified teacher.

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Personnel paid with Title I A funds
Superintendents

• Title I does not pay any part of the
  superintendent salary
• Title I does not pay for superintendents
  stipends/extra duty payments for Federal Programs
  management for their district or other districts
• Superintendents are on a 12 month state paid
  contract, therefore performing other duties
  during contractual hours is strictly prohibited.

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Homeless set-aside under the new authority of
Consolidated Appropriations Act, 2014

• If an LEA has homeless children and youth who
  attend non-Title I schools, a minimum of 1 of
  the Current Year Allocation is a required
  set-aside for educational services for Homeless
  students (books, supplies, activity fees,
  registration fees, etc.).

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Homeless set-aside-continued

• The 2014 Consolidated Appropriations Act expands
  the use of Title I funds to support homeless
  children and youth for the following requirements
  under McKinney-Vento
• Local homeless liaisons salary
• Transportation to and from the school of origin.

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Homeless set-aside-continued

• An LEA may not use the set-aside reservation
  under ESEA section 1113(c)(3)(A) to pay for a
  homeless liaison or to provide transportation to
  the school of origin, but it may reserve
  additional Title I, Part A funds (above the 1)
  for these purposes.

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Homeless set-aside-continued

• The salary for a Homeless coordinator may be
  reserved in addition to the 1 reservation for
  student services
• Transportation costs that may be charged to Title
  I are excess costs to transport a homeless child
  or youth to his or her school of origin, that are
  above what the LEA would otherwise provide to
  transport the student to his or her assigned
  school (such as bus passes, taxi fees,
  shuttles).

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Professional Development Activities

• (I) high quality, sustained, intensive, and
  classroom-focused in order to have a positive and
  lasting impact on classroom instruction and the
  teacher's performance in the classroom and
• (II) are not 1-day or short-term workshops or
  conferences. NCLB law, Title IX, section
  9101(34)(A)(v)

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Professional Development Activities

• However, participation in a short-term workshop
  or conference is only allowed to reinforce or lay
  the groundwork as part of a larger, systemic
  Professional Development plan
• Keep agendas, sign-in sheets and minutes from the
  PD activities claimed from federal funds, for
  reimbursement.

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Professional Development Materials

• Materials must be for allowable Professional
  Development activities under Title I A
• Keep agendas, sign-in sheets and minutes from
  these PD activities.

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Substitutes

• Title I, Part A funds may be used to pay for
  substitutes only to release teachers to
  participate in Title I A allowable professional
  development activities
• Submit an agenda and the names of the teachers
  attending the event
• Substitutes cannot be paid with federal funds for
  teachers attending PLCs during contractual hours.

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Schoolwide Schools with the poverty level
dropping below 40

• The Non-regulatory Guidance, LEA Identification
  and Selection of Eligible School Attendance Areas
  and Schools, and Allocation of their Title I
  Funds to those Areas and Schools stipulates
  under the General Selection Requirements (5)
• For one additional year only, LEA has the
  discretion to designate and serve a school
  attendance area or school that is no longer
  eligible, but it was eligible and served in the
  preceding year.
• Therefore, an LEA that wants to continue serving
  a school in a Schoolwide setting, even though the
  poverty level has dropped below 40, may serve
  the school for one additional year only. If the
  poverty level comes back to 40 next year, then
  the school continues as a Schoolwide school,
  otherwise the school goes to a Targeted
  Assistance setting.

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Interruption of Schoolwide school services for
more than one year

• Section 34CFR200.26(c)(1) of the Code of Federal
  Regulation stipulates A school operating a
  Schoolwide school program must annually evaluate
  the implementation of, and results achieved by,
  the Schoolwide program, using data from the
  States annual assessments and other indicators
  of academic achievement.
• If the site was not served, the annual Schoolwide
  plan review could not be performed, the site was
  not in compliance with federal regulation, and
  therefore the school must go through the process
  of becoming Schoolwide again.

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Schoolwide Plans in GMS for FY15

• Schoolwide plans can be uploaded in GMS starting
  with FY15
• New Schoolwide plans will be submitted for OSDE
  approval
• Existing Schoolwide plans can be updated and
  uploaded in GMS, without seeking approval from
  OSDE.

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Food for meetings

• In the past, schools have used Title I A funds to
  pay for refreshments as a way to increase
  attendance at Title I A parent meetings.
• Although there is no direct correlation between
  providing food for parents and increasing the
  academic achievement of students, the Oklahoma
  State Department of Education (OSDE) extends the
  courtesy to Oklahoma schools for using part of
  the Parental Involvement portion of the Title I A
  funds to pay for light refreshments for
  educational parental involvement activities, as
  long as they are reasonable and necessary
  expenditures.
• The following are considered light refreshments
  cheese and crackers, cookies, fruits, coffee/soft
  drinks, donuts/pastries.
• Districts are encouraged to use their activity
  accounts, partnership with community businesses,
  donations, etc. to pay for food for Title I
  parent meetings.
• Keep agendas, sign-in sheets and minutes from
  these educational Parental Involvement
  activities, with focus on Reading and Math.

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Alcoholic Beverages

• The use of federal funds to pay for the cost of
  alcoholic beverages is strictly prohibited.

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Furniture

• Chapter I, Article V, Section 68, Items 7 and 12
  of Oklahoma law states that School Districts and
  Boards of Education shall
• 7. Purchase, construct or rent, and operate
  and maintain, classrooms, libraries, auditoriums,
  gymnasiums, stadiums, recreation places and
  playgrounds, teacher ages, school bus garages,
  laboratories, administration buildings, and other
  schoolhouses and school buildings, and acquire
  sites and equipment therefor
• 12. Purchase necessary property, equipment,
  furniture, and supplies necessary to maintain and
  operate an adequate school system.
• Purchasing furniture and storage furniture with
  federal funds would be supplanting, and therefore
  are not allowed from TIA funds

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Subscriptions

• Only for allowable activities under Title I A
• Only for 1-year agreements
• Invoices must indicate the length of the
  contract
• Cannot be purchased at the end of the fiscal year
  for the use in the next academic year.

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Variance in the function/object codes

• On June 26, 2014 the State Board of Education
  approved no more than 25 variance for any
  function-object codes
• Function codes 2330 (Admin Costs), 2540 (Central
  Services), 5400 (IDC) and object code 700
  (property) do not allow any variances.

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Unused Sick Leave

• OMB Circular A-87, Attachment B(8)(d)(3) states
  that unused sick leave (object codes 114 or 124)
  cannot be paid from federal awards as direct
  costs, but as indirect costs

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Transportation coding

• If an LEA incurs bus transportation costs, the
  following codes can be used for reimbursement
  from federal programs
• bus driver salary (2720-100)
• gasoline (2740-623)
• If the LEA uses its own bus, code 2720-442
  (Equipment and Vehicle Lease Services) is not a
  correct code, since the LEA cannot lease the
  vehicle to itself.

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Questions?

• Contacts
• Ramona.Coats_at_sde.ok.gov Assistant State
  Superintendent of Federal Programs
• Gloria.Bayouth_at_sde.ok.gov Executive Director of
  Federal Programs
• Bo.Merritt_at_sde.ok.gov Director of Titles I,II,VI
  X
• Corina.Ene_at_sde.ok.govDirector of Research and
  Policy Implementation
• Daniel.Fryar_at_sde.ok.gov- Director of Finances