Introduction to Projects

1
Introduction to Projects Project Management

• Pauline A. Morrison
• Project Officer

2
Aim of Session

• Provide an overview and create a basic awareness
  of general project management principles
• Introduce standard processes and templates to use
  when managing projects

3
Which of these is a project?

1. Responding to a request from the Scottish
   Government to design a training course by March
   2011, for 250 medical staff with a budget of
   50,000
2. Responding to a request from your manager to
   e-mail them a departmental-wide performance
   report, on the last Friday of each month for the
   foreseeable future
3. Organising a yearly team building day
4. Completion and submission of Sickness Absence
   forms to HR on a monthly basis
5. Responding to a request from your manager to
   design an internal project management training
   course, for all staff to have been trained by
   March 2011

4
What is a project?

• A project features the following characteristics
• Specific start and end date
• Series of tasks to achieve a defined outcome or
  objective
• Uses people or resources to achieve that
  objective

5
Which of these is a project?

1. Responding to a request from the Scottish
   Government to design a training course by March
   2011, for 250 medical staff with a budget of
   50,000
2. Responding to a request from your manager to
   e-mail them a departmental-wide performance
   report, on the last Friday of each month for the
   foreseeable future
3. Organising a yearly team building day
4. Completion and submission of Sickness Absence
   forms to HR on a monthly basis
5. Responding to a request from your manager to
   design an internal project management training
   course, for all staff to have been trained by
   March 2011

6
What is project management?

• The planning, organising, directing and
  controlling of....
• ....activities, people and money....
• ....to achieve a specific objective

7
Project objective.an example
Have a relaxing holiday and return to work
refreshed and energised...
8
You need to do these main things..
Or else this will happen..
9
Its a balancing act!
Time
Expectations
Money/ Resources
Quality
Scope
10
What is the project life-cycle?

• Logical sequence of activities to accomplish the
  projects goals or objectives

Initiate
Plan
Deliver
Review
Close
11
What do you do at each stage?

• Initiate
• Define scope
• Develop outline business case
• Plan
• Identify milestones and outputs
• Identify required funding and resources
• Identify and analyse risks
• Identify and analyse stakeholders
• Undertake ED impact assessment
• Develop project initiation document

12
What do you do at each stage?

• Deliver
• Communicate with stakeholders
• Identify project governance requirements
• Identify and undertake commissioning exercises
• Monitor and report on project progress
• Manage risks
• Record lessons learned
• Review
• Hold post project review meeting
• Close
• Close project

13
Tools to help you in practice

• How To Guides
• Starting a Project checklist
• Project initiation document
• Project plan/Gantt Chart template
• Resource Analysis toolkit
• Risk Register template
• Progress Reporting (RAG) template
• Financial forecast template
• Lessons Learned log template
• Post Project Review Meeting template

14
Any questions?
15
Burning Issues Troubleshooting