When an Employee Sustains an Injury . . .

1
When an Employee Sustains an Injury . . .
Its important to take all the right steps!
2

• What type of treatment is needed?
• Contact 911 for emergencies
• For non-emergencies - Olin Health Center is the
  primary facility
• Secondary facility for after hours and weekends
  Sparrow Urgent Care
• Complete an Authorization to Invoice MSU form
  for the employee to take with them

3

• Authorization to Invoice MSU Form
• Find this on www.hr.msu.edu under the forms
  directory
• Fill form out completely
• Please write legibly
• Time of day determines facility used

4
Reporting the Injury or Illness

• Complete a Report of Claimed Occupational Injury
  or Illness form
• Forward completed form to the Workers
  Compensation office in Human Resources within 24
  hours
• Tony Lemke (A-K) 884-0163
• Kendra Sokol (L-Z) 884-0208

5
Report of claimed occupational injury or illness
form

• Find this on www.hr.msu.edu under the forms
  directory
• Employee completes and signs first section
• Supervisor completes and signs remaining sections
• Do NOT send this form to the medical facility, it
  goes to MSU Human Resources

6
What is the Employees responsibility?

• Report injury to supervisor
• Seek medical treatment if necessary (release
  time)
• Complete claimed occupational injury or illness
  report

What is the Supervisors responsibility?

• Complete authorization form
• Send employee for medical treatment if necessary
• Complete claimed occupational injury or illness
  report

7
Who should receive this report?

• Workers Compensation Office at MSU HR (original)
• Fax form over immediately once employee and
  supervisor have signed. Continue circulating
  original for other necessary signatures
• The employee
• The department where the employee works

8
Medical Treatment

• An injured worker must treat with the MSU
  designated provider(s) for the first 28 days
• After 28 days they can choose their own physician
  by submitting an Intent to Treat form

9
Intent to Treat Form

• Find this on www.hr.msu.edu under the forms
  directory
• This form is the employees responsibility
• Must be completed prior to appointment
• Coverage is not guaranteed

10
Work Restrictions

• Can the department accommodate the
  restriction(s)?
• Own job
• Light duty
• Reduced hours
• Different job
• Options if the department is not able to
  accommodate restriction(s)
• Help in another unit
• Off work until next re-check

11
Total Disability

• FMLA is applicable after 3 days off, or if
  seeking on-going treatment.
• Runs concurrently
• FMLA forms need to be completed
• Time is recorded FMLA on attendance system by
  department for the first 10 days of leave then
  FMLA team member
• FMLA questions Beth Tominski 884-0188 (A-L) or
  Sheila Chorey 884-3652 (M-Z)

12
Total Disability

• ADA is applicable depending on the length of
  limitation(s) and/or restriction(s)
• Permanent disability
• Affecting one or more activities of daily living
• Questions regarding ADA go to Resource Center for
  Persons with Disabilities at 517-884-7906
• When does vocational rehabilitation apply?

13
Wage Replacement

• Accident Time
• Criteria for wage replacement
• Totally disabled
• Anytime the employee does not earn full wages
  beyond 7 calendar days

14
Wage Replacement

• Workers compensation calculates a rate based on
  previous earnings
• Rate is state-mandated
• Currently 80 of after-tax wages
• Highest 39 weeks of previous 52 weeks worked is
  used to calculate wage replacement amount
• Marital status, dependents and tax filing status
  affect rates
• There is a cap or weekly maximum on wages replaced

15
Impact on Time Off Accruals

• MSU HR will use available sick time to off-set
  workers compensation earnings
• WC staff will enter this time into the SAP
  attendance system

16
Medical Travel Reimbursement Request Form

• Reimbursement of travel expenses to and from
  medical appointments
• Find this on www.hr.msu.edu under the forms
  directory
• The rate of reimbursement changes each year

17
Other entitlements

• Cab service is available through Spartan Cab at
  517- 485-4400
• Reimbursement of any related out-of-pocket
  expenses
• Co-pays
• Bandages
• OTC expenses
• Original receipts to MSU HR
• Glasses may be covered

18
Impact on Benefits

• Accrued time
• Sick time must be used per contract
• Vacation and personal time use must be authorized
  by employee
• Once accruals are exhausted, the employee will
  not continue to accrue until he or she returns to
  work
• Health insurance, dental insurance and other
  fringe benefits
• If going on workers compensation, may need to
  pay benefits premiums to continue coverage

19
QUESTIONS
20
Long Term Disability Benefits
21
Long Term Disability Benefits

• Must be full-time employee
• Must have required number of service months
• Must be off 180 days with LTD payable on 181st
  day
• May be eligible for Extended Disability Leave
  (EDL)
• 60 percent of base wages at time of disability

22
Long Term Disability Benefits

• 15 percent into retirement contracts
• Health and dental benefits continue
• University pays life insurance premiums (if
  previously enrolled)
• Placed on leave of absence for up to two years
• Payable until age 65 if under 60 when disability
  occurs