Efficient Ordering Processes

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Efficient Ordering Processes

• Brandon C. L. Rector MSW
• Vaccine Distribution Manager
• NC Immunization Branch

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Why is it important?

• There is no such thing as free vaccine

• Expired vaccine
• Shipping costs
• Ineligible vaccinations
• Future interface with ordering system

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To avoid vaccine delays

• NCIR Users should verify the following prior to
  placing an order

? All recent orders have been received (no orders
are In Process) ? All inbound vaccine
transfers have been accepted ? All expired
doses of vaccine have been removed from your
inventory ? and all administered doses have
been reported to NCIP (in NCIR or on
Vaccines Administered Logs).
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Is there an order IN PROGRESS?
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Accept all Inbound Transfers
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Remove Expired Vaccine from Inventory
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Report doses administered from inventory as new
immunization entry
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Run an inventory report
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Non-NCIR?
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What to order?
Replenish a 3 month supply
Previous 3 Months
Current Inventory
Order 20 doses!
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Note Exceptions in Special Instructions

• Upcoming mass clinics
• Refrigerator size
• Inventory expires lt1 month

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Remember to ORDER appropriately

• Outbound transfers must be shipped
• Receive inbound transfers
• Document all doses administered
• Expired vaccine should be removed from inventory
• Request vaccine quantities based on suggested
  order quantity
• (Usage - Inventory On Hand Suggested Order
  Quantity)

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NCIR Educational Opportunities