AASHTO

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AASHTOs Cooperative Software Development
Program Trnsport User Group MeetingOctober 22
26, 2006Portland, Maine
Trnsport User Group Trnsport Task Force Special
Committee on Joint Development AASHTO Staff
Working Together
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Topics

• AASHTO
• Cooperative Software Develop. Program
• AASHTO Executive Director / Staff
• Special Committee on Joint Development
• Trnsport Task Force
• Trnsport User Group
• Commitments and the End User Designee

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• Understanding the engineer
• "Arguing with an engineer is a lot like wrestling
  in mud with a pig.  
• After a few hours, you realize he likes it."

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What is AASHTO?

• Established by the State DOTs in 1914 to work
  toward common goals
• Primary functions
• Advocate for states on transportation issues
• Develops transportation engineering standards,
  guides and software recognized internationally
• Facilitates information-sharing between member
  agencies through meetings, workshops, and the
  Internet
• Represents Member Agencies in national
  discussions with other groups

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AASHTO Governance Structure

• Governed by Board of Directors comprised of
• CEO of each Member Department
• 50 State DOTs, District Of Columbia DOT
  Puerto Rico DOT

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AASHTO Committee Structure

• 11 Standing Committees

• Topic-Oriented Committees
• Finance and Administration
• Environment
• Planning
• Quality
• Research
• Highway Traffic Safety

• Modal Committees
• Aviation
• Highways
• Public Transportation
• Rail Transportation
• Water Transportation

• Organizational structure includes subcommittees,
  task force, etc, involves over 2,000 volunteers
• Committee members are State DOT representatives
• Standing Committee on Highways is largest by far

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AASHTO Organization Chart
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AASHTO StaffThe Executive Director, or his
authorized delegate(s), shall

• Serve as an ex-officio, non-voting member of the
  Special Committee on Joint Development, all
  product and project task forces, and such other
  teams, working groups and other entities as are
  created in furtherance of this program.
• Attend the meetings of the Special Committee on
  Joint Development and all task forces, as
  required.
• Assemble and submit all budgets to the Executive
  Committee and approve all interim budget
  revisions.
• Approve all solicitations for proposals,
  quotations or qualifications attendant to the
  preparation of a contract for services or
  equipment in advance, whether oral or written.

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AASHTO Staff (Continued)The Executive Director,
or his authorized delegate(s), shall

• Lead all contract negotiations and contract
  revision negotiations.
• Execute all contracts and contract modifications
  or revisions.
• Clarify guidelines and instructions for task
  force chairpersons and members concerning
  necessary record keeping, communications with
  contractors and such other topics as appropriate
  to ensure the proper management and
  administration of all contracts.
• Prepare and distribute detailed and summary
  financial information necessary for contract
  administration and management and distribute to
  the Special Committee and task force members, as
  appropriate.

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Governing Documents

• Cooperative Software Development Program
  Policies, Procedures and Guidelines (PGP)

This Policies, Guidelines and Procedures (P, G
P) document is intended to gather in one place
the principal guiding documents relating to
AASHTO's Cooperative Computer Software
Development program. Included herein is AASHTO
Administrative Resolution AR-2-86, which was most
recently revised in September 2006. It
constitutes the principal policy guidance on this
important and growing AASHTO activity. Additional
guidelines and procedures derived from and
intended to clarify and provide further detail on
AR-2-86 are also included.
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It is the AASHTO Program under which AASHTOWare
is developed and managed AASHTOWare is
software developed, supported and maintained
through an economical, not-for-profit,
pooled-fund process known as AASHTO joint
development
What is the Cooperative Software Development
Program?
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AASHTOWare Methodology - Ensuring
Delivery

• Documented processes and clearly defined roles
  and responsibilities allow defined, repeatable,
  and manageable results
• Cooperative Computer Software Policies,
  Guidelines and Procedures (contractually binding
  on Contractors).
• AASHTOWare Standards and Guidelines notebook
  (contractually binding on Contractors).
• AASHTOWare Strategic Plan.
• Task Force Handbook.
• AASHTOWare Catalog
• Member participation at all levels of process.
• AASHTO project management staff.

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Special Committee on Joint Development Roles and
Responsibilities

• Study all policy issues and topics with respect
  to the Cooperative Computer Development Program
  in consultation with all active product and
  project task forces and bring recommendations
  resulting there from before the Board of
  Directors and Executive Committee for action, as
  appropriate.
• Review and approve all procedural documents,
  manuals and other guidelines pertaining to the
  process and management of the Cooperative
  Software Program
• Approve the appointment and removal of Product
  and Project Task Force members as necessary and
  the designation of the chairperson of each.

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Special Committee on Joint Development Roles and
Responsibilities cont.

• Review project proposals, and authorize
  solicitation of the membership for participation
  and funding for Cooperative Computer Development
  Projects.
• Establish advisory and user groups when
  appropriate on the recommendation of the product
  and/or project task forces.

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Trnsport Task Force Roles and Responsibilities

• Prepare product information for distribution to
  the AASHTO membership by the Executive Director
  or his delegate.
• Prepare, refine and, when approved by the Special
  Committee on Joint Development, implement a
  product marketing plan including recommendation
  of appropriate fee schedules.
• Receive advice and recommendation from the users
  group.
• Develop and recommend work plans for contracts
  for maintenance, enhancement, and training.
• Monitor and direct the product distribution
  activities and also contract compliance and
  progress.

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Trnsport Task Force Roles and Responsibilities
cont.

• Prepare and submit recommended budgets for
  product maintenance, enhancement and training,
  and task force travel needs to the Chairperson of
  the Special Committee on Joint Development and
  the Executive Director or his delegate.
• Review all contractor invoices and make
  recommendations by the Task Force Chairperson on
  contractor payments to the Executive Director or
  his delegate.
• Recommend requests to proceed with project or
  product related software development activities
  from AASHTOWare Contractors to the AASHTO
  Executive Director.

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Trnsport User Group

• Represent member department's, or licensed
  organization's interest in the product.
• Provide advice and recommendations on
• the Product's effectiveness,
• the Product's deficiencies, and
• any needed product enhancements.
• Define, detail, and recommend product training
  and support needs.
• Detail and recommend prioritized maintenance,
  enhancement, and support needs.
• Submit resulting recommendations to the Trnsport
  Task Force.

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New AASHTOWare Projects

• Initiating an AASHTOWare Project
• A single member department, group of member
  departments, or AASHTO committee(s) identify a
  need for a major new development area, or an
  enhancement to an existing product
• With staff assistance, a project proposal is
  developed
• Proposal reviewed by the Special Committee on
  Joint Development
• Upon SCOJD approval, proposal distributed to
  AASHTO membership for voluntary commitment and
  participation

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RECAP - AASHTOWare Process Management

• User Groups provide advice and recommendations to
  the Product Task Force on
• the Product's effectiveness,
• the Product's deficiencies, and
• any needed product enhancements
• Task Forces guide software development performed
  by contractors
• Special Committee on Joint Development provides
  management oversight
• Full-time AASHTO Staff coordinates activities,
  and fulfills contract administration and project
  management function
• Costs paid out of license fee revenue, project
  solicitations, or additional financial
  participation

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Annual Commitment and Assignments

• Agency Authority
• Usually the CEO
• Primary Billing and Financial Contact
• As designated by the Agency
• End User Designees (EUD)
• Each product may have an EUD

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End User Designee

• THE Primary contact in the Agency for
• AASHTO Staff
• The Trnsport Task Force
• The Trnsport Contractors Staff
• EUD is designated and/or changed by the Agency
  Authority or Primary Contact
• IS the voice of the agency for Trnsport
• Is NOT defined in the PGP

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End Use Designee (Continued)
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Primary Financial Contact EUD
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SOURCES for Information

• Policies, Guidelines Procedures Publication
  (available for download)
• AASHTOWare Catalog
• Trnsport Task Force
• AASHTO Staff
• Web Sites
• www.transportation.org
• www.aashtoware.org
• AASHTOWare Contractors

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Questions?
Jim Ramsey Project Manager / Consultant AASHTO P.O
. Box 3310 Frankfort, KY 40603-3310 Phone
502-410-1283 Email jramsey_at_aashto.org