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e-governance initiatives

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... tendered amount etc. MISCELLANEOUS QCTA para details MISCELLANEOUS Special features of a project ISO certification and GRIHA rating Awards won Details of ... – PowerPoint PPT presentation

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Title: e-governance initiatives


1
PROJECT MONITORING SYSTEM in CPWD
2
OBJECTIVES OF PMS
  • PMS is a web based application for monitoring
    progress of all projects undertaken by CPWD
  • Monitoring of projects both at pre and post
    construction stages
  • Review of projects with MIS reports
  • Monthly and total expenditure on a project
  • Login to ministries, clients to review progress
  • Guest login for general public

3
SALIENT FEATURES OF PMS
  • Project All works comprised in AA ES
  • Package A component of a project which
    could be made functional
    independent of other packages
  • Sub-work A component of a package which
    has separate TS and NIT
  • Agreement Sub-work awarded to a contractor

4
PROJECT OWNER
  • Project owner Authority competent to send
    preliminary estimate for the project
  • Functions of project owner
  • To register a project
  • To send preliminary estimate
  • To decide packages, sub-works after receipt of AA
    and ES, and register packages
  • To periodically review progress reports

5
PMS PROCESSES
  • One time processes
  • Online registration of projects and packages by
    the project owner
  • Offline registration of projects and agreements
    on Divisional Accounting System. Separate
    registration by the EEs concerned if the
    agreement is composite
  • Online registration of sub-works by the EEs

6
PMS PROCESSES
  • Periodical processes
  • Edit, delete and transfer projects, packages and
    sub-works
  • Uploading of monthly accounts by the divisions
  • Uploading of project documents like letters,
    architectural and structural drawings, images
  • Update of monthly progress reports
  • Update of cash flow statement

7
REGISTRATION OF PROJECTS
  • Project owner can register a project at any stage
  • Data required for registration
  • Client type (CAPF or Non-CAPF), client name,
    designation and address
  • Fund type (Budgetary, LOA, Deposit, CSSA)
  • Name of project, city, state
  • Details of planning and execution offices

8
REGISTRATION OF PROJECTS
9
REGISTRATION OF PACKAGES
  • Project owner registers packages after receipt of
    AA and ES
  • Data required for registration
  • Package description
  • Package amount

10
REGISTRATION OF PACKAGES
11
REGISTRATION OF SUB-WORKS
  • Step 1 Offline registration of projects and
    agreements on Divisional Accounting System by the
    EE. The system generates NIJ TS code. EEs
    register separately for composite contracts
  • Step 2 Online mapping with NIJ TS code and
    registration of agreements on PMS by the EE
  • Data required for registration
  • Agreement title, amount, stipulated dates of
    start and completion, agency, NIJ TS code

12
REGISTRATION OF AGREEMENTS IN ACCOUNTING SYSTEM
13
REGISTRATION OF SUB-WORKS
14
MONTHLY PROGRESS REPORTS
  • Pending updates displayed on login
  • Items to be updated periodically
  • Budget allotment
  • Up to date physical progress
  • Target date of physical completion
  • Physical status
  • Physical status field shows when last updated

15
PENDING UPDATES IN MPR
  • List of items to be updated

SNo ITEM Nos
1. MONTHLY ACCOUNT
2. BUDGET
3. TARGET DATE OF COMPLETION
4. PHYSICAL PROGRESS
5. PHYSICAL STATUS
  • Monthly email reminders to Zone, Circle ,
    Division

16
PENDING UPDATES IN MPR
  • Data deficiency

SNo ITEM Nos
1. INCOMPLETE PROJECT DETAILS
2. HEAD OF ACCOUNT NOT DEFINED
3. DIVISION NOT ASSIGNED
4. PACKAGES NOT DEFINED
5. SUB-WORKS NOT DEFINED
6. AGREEMENT DETAILS NOT UPDATED
17
PENDING UPDATES IN MPR
  • Pending updates in MPR

18
MONTHLY PROGRESS REPORTS
Requisition received, PE to be sent
19
MONTHLY PROGRESS REPORTS
PE sent, AA and ES awaited
20
MONTHLY PROGRESS REPORTS
Works sanctioned, to be awarded
21
MONTHLY PROGRESS REPORTS
Works in progress
22
DIVISIONAL ACCOUNTING SYSTEM LINK TO PMS
  • Monthly divisional account is linked to PMS
  • Divisions upload monthly account on PMS
  • Expenditure against each sub-work, package and
    project is shown in MPR on uploading
  • Monitoring of uploading of monthly account
  • If the account is not uploaded, it is shown in
    pending updates on login page

23
MIS REPORTS
  • Monthly progress reports for client type
    CAPF and non-CAPF
  • For each of the following stages
  • Requisition received, PE to be sent
  • PE sent, AA and ES awaited
  • Works sanctioned, to be awarded
  • Works in progress
  • Completed works
  • .continued

24
MIS REPORTS
  • Filters available for
  • Each client
  • Each head of account
  • Each state
  • A range of sanctioned amount
  • .continued

25
MIS REPORTS
Monthly Progress Report Requisition received,
PE to be sent
.continued
26
MIS REPORTS
Monthly Progress Report - PE sent, AA and ES
awaited
.continued
27
MIS REPORTS
Monthly Progress Report - Works sanctioned, to be
awarded
.continued
28
MIS REPORTS
Monthly Progress Report - Works in progress
.continued
29
MIS REPORTS
Monthly Progress Report - Completed works
.continued
30
MIS REPORTS
  • Review of delayed projects
  • Review the number and details of delayed projects
    under the following stages
  • Requisition received, PE to be sent
  • Requisition received, PD to be sent
  • PD approved, PE to be sent
  • Work sanctioned, to be awarded
  • Works in progress
  • .continued

31
MIS REPORTS
  • Each stage can be reviewed under the following
    categories of delay
  • Upto 6 months
  • Beyond 6 months upto 1 year
  • Beyond 1 year upto 2 years
  • Beyond 2 years
  • .continued

32
MIS REPORTS
  • Review of delayed projects

.continued
33
MIS REPORTS
  • Review of projects costing above Rs.20 crore
  • Review the number and details of projects under
    the following stages
  • Requisition received, PE to be sent
  • PE sent, AA and ES awaited
  • Works sanctioned, to be awarded
  • Works in progress
  • Completed works
  • .continued

34
MIS REPORTS
  • Review of projects costing above Rs.20 crore

.continued
35
MIS REPORTS
  • Other MIS reports
  • Project wise cash flow statement
  • Pending final bills
  • Review by project owner
  • Works with a selected contractor
  • .continued

36
MIS REPORTS
  • Project wise cash flow statement

.continued
37
MIS REPORTS
  • Pending final bills

.continued
38
MIS REPORTS
  • Review by project owner

.continued
39
MIS REPORTS
  • Works with a selected contractor

40
VACANT LAND AND ENCROACHMENT REPORT
41
PROJECT HISTORY
  • View history of a project
  • Requisition and client details
  • Name of project, package and sub-works
  • AA and ES details
  • Agreement details
  • Project images, drawings, documents
  • Remarks, percentage progress

42
PROJECT HISTORY
43
PROJECT HISTORY
44
EXPENDITURE STATEMENT
  • Expenditure against each project comes from
    Divisional Accounting System
  • Expenditure Statement can be customized head wise
    and office wise
  • Ratio of expenditure and turnover (E/T Ratio) for
    each office

45
EXPENDITURE STATEMENT
46
E/T RATIO
47
MISCELLANEOUS
  • Generate letters
  • Online update of stage after letter generation
  • Important phases for letter generation
  • Upto submission of PE
  • From sanction to tender receipt
  • Acceptance and award of work

48
GENERATE LETTERS
  • Upto submission of PE

Activity Letter generation Letter to be generated by Data captured
Receipt of requisition letter from client Project registration letter Project owner Requisition letter number and date, client address, executing office details
Sending architectural drawings to client for approval Forwarding letter to client Architect / Senior Architect Date of sending architectural drawings for approval
Conveying of approval of preliminary drawings Forwarding letter to field unit Architect / Senior Architect Date of approval of architectural drawings
Sending PE for AA and ES Forwarding letter of PE to client Project owner Amount of PE , date of sending PE to client
49
GENERATE LETTERS
  • From sanction to tender receipt

Activity Letter generation Letter to be generated by Data captured
AA and ES Conveying of AA and ES, packages and sub-works Project owner Amount of AA and ES , packages and sub-works by project owner
TS and NIT Approved copy of TS and NIT to be conveyed Technical sanction authority Estimated cost of sub-works and date of TS and NIT
Call of tender Press notice can be generated Field unit Date of calling tender, other details of tender
Forwarding tenders for acceptance Tender forwarding letter Field unit All other details of tender is captured
50
GENERATE LETTERS
  • Acceptance and award of work

Activity Letter generation Letter to be generated by Data captured
Acceptance of tender Tender acceptance letter Project owner Tender acceptance, final tendered amount
Award of work Letter of acceptance and final award letter EE of field unit Date of start , date of completion, final tendered amount etc.
51
MISCELLANEOUS
  • QCTA para details

52
MISCELLANEOUS
  • Special features of a project
  • ISO certification and GRIHA rating
  • Awards won
  • Details of consultants

53
MISCELLANEOUS
  • Provisional extension of time for agreements
  • Monitoring of provisional extension of time for
    agreements where performance is delayed
  • Email reminder sent to division, circle, zone
  • If completion is due within next 30 days, the
    project is included in pending updates

54
MISCELLANEOUS
  • Provisional extension of time for agreements

55
ARCHIVE
  • Previous monthly progress reports
  • Completed works
  • Login history
  • Expenditure statement
  • E/T ratio

56
MINISTRY LOGIN
  • Ministries can login on CPWD website to
  • View monthly progress reports under various
    stages of work with options to filter MPRs under
    client name, head of account and state
  • Communicate with project owner
  • Comment on execution programme
  • Review delayed projects
  • Review expenditure on a project
  • View photographs, documents of a projects

57
MINISTRY LOGIN
58
MINISTRY LOGIN
59
MINISTRY LOGIN
60
MINISTRY LOGIN
61
MINISTRY LOGIN
62
MINISTRY LOGIN
63
MINISTRY LOGIN
64
MINISTRY LOGIN
65
MINISTRY LOGIN
66
CLIENT LOGIN
  • Clients can login on CPWD website to
  • View monthly progress reports under various
    stages of work with options to filter MPRs under
    client name, head of account and state
  • Communicate with project owner
  • Comment on execution programme
  • Review delayed projects
  • Review expenditure on a project
  • View photographs, documents of a projects

67
CLIENT LOGIN
68
CLIENT LOGIN
69
CLIENT LOGIN
70
CLIENT LOGIN
71
CLIENT LOGIN
72
CLIENT LOGIN
73
CLIENT LOGIN
74
CLIENT LOGIN
75
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