Title: e-governance initiatives
1PROJECT MONITORING SYSTEM in CPWD
2OBJECTIVES OF PMS
- PMS is a web based application for monitoring
progress of all projects undertaken by CPWD - Monitoring of projects both at pre and post
construction stages - Review of projects with MIS reports
- Monthly and total expenditure on a project
- Login to ministries, clients to review progress
- Guest login for general public
3SALIENT FEATURES OF PMS
- Project All works comprised in AA ES
- Package A component of a project which
could be made functional
independent of other packages - Sub-work A component of a package which
has separate TS and NIT - Agreement Sub-work awarded to a contractor
4PROJECT OWNER
- Project owner Authority competent to send
preliminary estimate for the project - Functions of project owner
- To register a project
- To send preliminary estimate
- To decide packages, sub-works after receipt of AA
and ES, and register packages - To periodically review progress reports
5PMS PROCESSES
- One time processes
- Online registration of projects and packages by
the project owner - Offline registration of projects and agreements
on Divisional Accounting System. Separate
registration by the EEs concerned if the
agreement is composite - Online registration of sub-works by the EEs
6PMS PROCESSES
- Periodical processes
- Edit, delete and transfer projects, packages and
sub-works - Uploading of monthly accounts by the divisions
- Uploading of project documents like letters,
architectural and structural drawings, images - Update of monthly progress reports
- Update of cash flow statement
7REGISTRATION OF PROJECTS
- Project owner can register a project at any stage
- Data required for registration
- Client type (CAPF or Non-CAPF), client name,
designation and address - Fund type (Budgetary, LOA, Deposit, CSSA)
- Name of project, city, state
- Details of planning and execution offices
8REGISTRATION OF PROJECTS
9REGISTRATION OF PACKAGES
- Project owner registers packages after receipt of
AA and ES - Data required for registration
- Package description
- Package amount
10REGISTRATION OF PACKAGES
11REGISTRATION OF SUB-WORKS
- Step 1 Offline registration of projects and
agreements on Divisional Accounting System by the
EE. The system generates NIJ TS code. EEs
register separately for composite contracts - Step 2 Online mapping with NIJ TS code and
registration of agreements on PMS by the EE - Data required for registration
- Agreement title, amount, stipulated dates of
start and completion, agency, NIJ TS code
12REGISTRATION OF AGREEMENTS IN ACCOUNTING SYSTEM
13REGISTRATION OF SUB-WORKS
14MONTHLY PROGRESS REPORTS
- Pending updates displayed on login
- Items to be updated periodically
- Budget allotment
- Up to date physical progress
- Target date of physical completion
- Physical status
- Physical status field shows when last updated
15PENDING UPDATES IN MPR
- List of items to be updated
SNo ITEM Nos
1. MONTHLY ACCOUNT
2. BUDGET
3. TARGET DATE OF COMPLETION
4. PHYSICAL PROGRESS
5. PHYSICAL STATUS
- Monthly email reminders to Zone, Circle ,
Division
16PENDING UPDATES IN MPR
SNo ITEM Nos
1. INCOMPLETE PROJECT DETAILS
2. HEAD OF ACCOUNT NOT DEFINED
3. DIVISION NOT ASSIGNED
4. PACKAGES NOT DEFINED
5. SUB-WORKS NOT DEFINED
6. AGREEMENT DETAILS NOT UPDATED
17PENDING UPDATES IN MPR
18MONTHLY PROGRESS REPORTS
Requisition received, PE to be sent
19MONTHLY PROGRESS REPORTS
PE sent, AA and ES awaited
20MONTHLY PROGRESS REPORTS
Works sanctioned, to be awarded
21MONTHLY PROGRESS REPORTS
Works in progress
22DIVISIONAL ACCOUNTING SYSTEM LINK TO PMS
- Monthly divisional account is linked to PMS
- Divisions upload monthly account on PMS
- Expenditure against each sub-work, package and
project is shown in MPR on uploading - Monitoring of uploading of monthly account
- If the account is not uploaded, it is shown in
pending updates on login page
23MIS REPORTS
- Monthly progress reports for client type
CAPF and non-CAPF - For each of the following stages
- Requisition received, PE to be sent
- PE sent, AA and ES awaited
- Works sanctioned, to be awarded
- Works in progress
- Completed works
- .continued
24MIS REPORTS
- Filters available for
- Each client
- Each head of account
- Each state
- A range of sanctioned amount
- .continued
25MIS REPORTS
Monthly Progress Report Requisition received,
PE to be sent
.continued
26MIS REPORTS
Monthly Progress Report - PE sent, AA and ES
awaited
.continued
27MIS REPORTS
Monthly Progress Report - Works sanctioned, to be
awarded
.continued
28MIS REPORTS
Monthly Progress Report - Works in progress
.continued
29MIS REPORTS
Monthly Progress Report - Completed works
.continued
30MIS REPORTS
- Review of delayed projects
- Review the number and details of delayed projects
under the following stages - Requisition received, PE to be sent
- Requisition received, PD to be sent
- PD approved, PE to be sent
- Work sanctioned, to be awarded
- Works in progress
-
- .continued
31MIS REPORTS
- Each stage can be reviewed under the following
categories of delay - Upto 6 months
- Beyond 6 months upto 1 year
- Beyond 1 year upto 2 years
- Beyond 2 years
- .continued
32MIS REPORTS
- Review of delayed projects
.continued
33MIS REPORTS
- Review of projects costing above Rs.20 crore
- Review the number and details of projects under
the following stages - Requisition received, PE to be sent
- PE sent, AA and ES awaited
- Works sanctioned, to be awarded
- Works in progress
- Completed works
- .continued
34MIS REPORTS
- Review of projects costing above Rs.20 crore
.continued
35MIS REPORTS
- Other MIS reports
- Project wise cash flow statement
- Pending final bills
- Review by project owner
- Works with a selected contractor
- .continued
36MIS REPORTS
- Project wise cash flow statement
.continued
37MIS REPORTS
.continued
38MIS REPORTS
.continued
39MIS REPORTS
- Works with a selected contractor
40VACANT LAND AND ENCROACHMENT REPORT
41PROJECT HISTORY
- View history of a project
- Requisition and client details
- Name of project, package and sub-works
- AA and ES details
- Agreement details
- Project images, drawings, documents
- Remarks, percentage progress
42PROJECT HISTORY
43PROJECT HISTORY
44EXPENDITURE STATEMENT
- Expenditure against each project comes from
Divisional Accounting System - Expenditure Statement can be customized head wise
and office wise - Ratio of expenditure and turnover (E/T Ratio) for
each office
45EXPENDITURE STATEMENT
46E/T RATIO
47MISCELLANEOUS
- Generate letters
- Online update of stage after letter generation
- Important phases for letter generation
- Upto submission of PE
- From sanction to tender receipt
- Acceptance and award of work
48GENERATE LETTERS
Activity Letter generation Letter to be generated by Data captured
Receipt of requisition letter from client Project registration letter Project owner Requisition letter number and date, client address, executing office details
Sending architectural drawings to client for approval Forwarding letter to client Architect / Senior Architect Date of sending architectural drawings for approval
Conveying of approval of preliminary drawings Forwarding letter to field unit Architect / Senior Architect Date of approval of architectural drawings
Sending PE for AA and ES Forwarding letter of PE to client Project owner Amount of PE , date of sending PE to client
49GENERATE LETTERS
- From sanction to tender receipt
Activity Letter generation Letter to be generated by Data captured
AA and ES Conveying of AA and ES, packages and sub-works Project owner Amount of AA and ES , packages and sub-works by project owner
TS and NIT Approved copy of TS and NIT to be conveyed Technical sanction authority Estimated cost of sub-works and date of TS and NIT
Call of tender Press notice can be generated Field unit Date of calling tender, other details of tender
Forwarding tenders for acceptance Tender forwarding letter Field unit All other details of tender is captured
50GENERATE LETTERS
- Acceptance and award of work
Activity Letter generation Letter to be generated by Data captured
Acceptance of tender Tender acceptance letter Project owner Tender acceptance, final tendered amount
Award of work Letter of acceptance and final award letter EE of field unit Date of start , date of completion, final tendered amount etc.
51MISCELLANEOUS
52MISCELLANEOUS
- Special features of a project
- ISO certification and GRIHA rating
- Awards won
- Details of consultants
53MISCELLANEOUS
- Provisional extension of time for agreements
- Monitoring of provisional extension of time for
agreements where performance is delayed - Email reminder sent to division, circle, zone
- If completion is due within next 30 days, the
project is included in pending updates
54MISCELLANEOUS
- Provisional extension of time for agreements
55ARCHIVE
- Previous monthly progress reports
- Completed works
- Login history
- Expenditure statement
- E/T ratio
56MINISTRY LOGIN
- Ministries can login on CPWD website to
- View monthly progress reports under various
stages of work with options to filter MPRs under
client name, head of account and state - Communicate with project owner
- Comment on execution programme
- Review delayed projects
- Review expenditure on a project
- View photographs, documents of a projects
57MINISTRY LOGIN
58MINISTRY LOGIN
59MINISTRY LOGIN
60MINISTRY LOGIN
61MINISTRY LOGIN
62MINISTRY LOGIN
63MINISTRY LOGIN
64MINISTRY LOGIN
65MINISTRY LOGIN
66CLIENT LOGIN
- Clients can login on CPWD website to
- View monthly progress reports under various
stages of work with options to filter MPRs under
client name, head of account and state - Communicate with project owner
- Comment on execution programme
- Review delayed projects
- Review expenditure on a project
- View photographs, documents of a projects
67CLIENT LOGIN
68CLIENT LOGIN
69CLIENT LOGIN
70CLIENT LOGIN
71CLIENT LOGIN
72CLIENT LOGIN
73CLIENT LOGIN
74CLIENT LOGIN
75Thank you