Carl D. Perkins Monitoring

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• Carl D. Perkins Monitoring
• Visits

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Purpose of Perkins IV

• The Carl D. Perkins Career and Technical
  Education
• Improvement Act of 2006 is designed to improve
  and
• expand services for students enrolled in CTE
  programs.
• The Act defines CTE programs as organized
  educational activities that offer a sequence of
  progressive courses composed of both academic and
  technical content. These courses are intended to
  prepare students for further education and
  careers in current or emerging employment sectors
  of high skill, high wage or high demand
  occupations.

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Purpose of Monitoring

• To ascertain the progress of your Career
  Technical Education (CTE) programs in the
  following areas
• Accomplishing the Local Plan for Perkins Basic
  grant funding
• Implementation of the Requirements for the
  Required Uses of Funds
• Implementation of Applicable Permissive Uses of
  Funds
• Accountability for Fiscal Requirements and
  Operations
• Data Requirements for Collection, Reporting and
  Outcomes

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• How are sites chosen?

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What Constitutes Risk?

• School Grade
• Timeliness, accuracy and completeness of reports,
  applications, and other relevant documentation
• Expenditure of funds (rate/unobligated)
• Unallowable expenditures in the RFR
• Ability to meet performance targets
• Accuracy of data submissions
• Independent audit findings
• Observations

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(No Transcript)
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Common Trends in Findings

• Program Implementation Demonstrating a Lack of
• Sequence of Courses No POS
• Size, Scope, and Quality
• Next Step Plans
• Professional Development (lacking or unaligned to
  performance)
• Activities to promote nontraditional careers
• Career Guidance
• Strong Aspects of Industry
• Integration of Common Core and Common Career
  Technical Core Standards
• Services for Special Population students
• Linkages between secondary and postsecondary
  programs
• Opportunity to earn industry certifications/creden
  tials
• Policies
• Discrimination
• Procurement

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Common Trends in Findings Continued

• Fiduciary Responsibility Lacking
• Inventory control and documentation in regards to
  Uniform Grant Guidance
• Reconciliation/accountability of/for inventory
• Internal controls for funds expended
• Perkins funds being spent on non-grant related
  expenditures
• Time and effort logs
• More than 10 of funds unexpended

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Common Trends in Findings Continued.

• Data/Accountability
• No data provided / reported for certificates
  earned
• Verification of data prior to submission to PED
• Performance Improvement Plans for achieving
  performance targets not in place
• Lack of knowledge of performance
  measures/outcomes among adults involved
• Untimely submission and reporting related to
  corrective action plans
• Lack of tangible strategy execution to affect
  performance

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Strategies for a Successful Monitoring Visit

• In general, monitoring visits occur between
  October and December. Communication is
  established with the school / institution.
  Follow up correspondence is sent from CCRB.
• All individuals involved with the implementation
  of Perkins should have a copy of the Perkins
  application and be aware of the requirements as
  listed in Perkins Act of 2006.
• Do not bias the review by providing monitors with
  gifts, dinner, after work drinks, etc. This
  violates the Government Conduct Act.

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Strategies continued

• Document Document Document
• Use the monitoring document sent to you by you
  Perkins monitor to organize documents
  demonstrating compliance
• Activities and compliance with each of the nine
  required uses and any of the permissive uses
• Maintain copies of up-to-date articulation
  agreements with postsecondary institutions
• Ensure every student (9-12) has a Next Step Plan
  in place
• Ensure data submitted through STARS is verified
  and validated

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Strategies continued

• All equipment items need to be tagged and
  inventoried. Inventory lists need to be updated
  annually
• Time and Effort logs must be maintained,
  detailed, and backed with support documentation
• Ensure policies are up-to-date and disseminated
  to all staff
• Ensure that approved grant budget is expended on
  approved items. If revisions to the application
  need to be made, contact your Perkins monitor
• Ensure that safety nets / interventions are in
  place for special population students
• Document advisory committee meetings
• If in doubt, contact your Perkins monitor!

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Thank You!

• Mary Medina, CCRB Ed. Administrator
• 505-827-6723
• Louise Williams, CCRB Ed. Administrator
• 505-827-7933
• Carrie Hernandez, CCRB Ed. Administrator
• 505-827-6717
• Barbara Armijo, CCRB Ed. Administrator
• 505-827-8006
• Rick Schmidt, CCRB Ed. Administrator
• 505-827-6798
• Matthew Solano, CCRB Project Manager
• 505-827-6417