CSREES-USDA The Federal Partner

1
CSREES-USDAThe Federal Partner
2
The History of the Land-Grant System the
Partnership

• George Cooper
• Deputy Administrator
• Science Education Resource Development

3
What it means to be Land Grant - A Legislative
Overview
4
Background MaterialsPrepared forNew Directors
ConferenceDecember 10, 2002Washington, DC

• Developed by
• George Cooper, USDA/CSREES/SERD

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Key Legislation

• Creation of the U.S. Department of Agriculture -
  May 15, 1862.
• First Morrill Act of 1862.
• Emancipation Proclamation put into effect January
  1, 1863.
• Hatch Act of 1887.
• Second Morrill Act of 1890.

• Smith-Lever Act of 1914.
• P.L. 89-106.
• Food and Agriculture Act of 1977.
• P.L. 95-113
• Section 1444
• Section 1445

6
Key Legislation, contd.

• Equity in Educational Land-Grant Status Act of
  1994
• District of Columbia Public Postsecondary
  Education Reorganization Act of 1974

7
Creation of the U.S. Department of Agriculture

• May 15, 1862.
• ..to acquire and to diffuse among the people of
  the United States useful information on subjects
  connected with agriculture in the most general
  and comprehensive sense.. To procure, propagate,
  and distribute among the people new and valuable
  seeds and plants...

8
Creation of USDA, contd.

• to acquire and preserve all information
  concerning agriculture..books and correspondence,
  practical and scientific experiment, by
  collection of statistics and other appropriate
  meansand distribute them among agriculturists.
• USDA Assumes duties previously conducted by the
  Patent Office.
• Department elevated to Cabinet status in 1889

9
USDAs Primary Link to Land-Grant Institutions

• The Cooperative State Research, Education, and
  Extension Service
• (CSREES)

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Legislative Overview
11
First Morrill Act of 1862

• Introduced, December 14, 1857 and became law,
  July 2, 1862.
• Donate public lands to States Territories which
  may provide colleges for the benefit of
  agriculture and the mechanic arts.
• 20,000 acres for each Senator and Representative
  in Congress, and 60,000 acres to each Territory.

12
Morrill Act of 1862, contd.

• ..lands or script could be sold and the proceeds
  used for the endowment, support and maintenance
  of at least one college where the leading object
  shall be, without excluding other scientific or
  classical studies, to teach such branches as are
  related to agricultural and mechanic arts, in
  such manner as the legislatures of the States and
  Territories may respectively prescribe in order
  to promote liberal and practical education of the
  industrial classes

13
Morrill Act of 1862, contd.

• funds shall not be applied directly or
  indirectly, to the purchase, erection,
  preservation or repair of any building(s).
• Annual reports were to be submitted.

14
Emancipation Proclamation

• January 1, 1863.
• Freed all slaves in the southern states that had
  seceded from the Union (AR, TX, LA, MS, AL, FL,
  GA, SC, NC, VA ).

15
Hatch Act of 1887

• March 2, 1887.
• Established Agricultural Experiment Stations in
  connection with the colleges established in the
  several states under the Morrill Act of 1862, and
  the acts supplementary thereto.

16
Hatch Act, contd.

• To conduct original research or verify
  experiments on the physiology and diseases of
  plants and animals chemical composition of
  plants the comparative advantages of rotative
  cropping the value of grasses and forage plants
  the composition and digestibility of different
  kinds of food for domestic animals the
  scientific and economic questions.

17
Hatch Act, contd.

• and other research bearing directly or indirectly
  on the agricultural industry of the United States
  as may in each case be deemed advisable, having
  due regard to the varying conditions and needs of
  the respective States and Territories.
• Appropriated Federal funds from the Treasury for
  this purpose from the sale of public lands.

18
Second Morrill Act

• August 30, 1890.
• To apply a portion of the proceeds of public
  lands to the more complete endowment and support
  of the colleges for the benefit of agriculture
  and mechanic arts established under the
  provisions of an act of July 2, 1862. Annually
  appropriated, out of any money in the Treasury
  not otherwise appropriated from the sale of
  public lands..

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Second Morrill Act, contd.

• Applied only to instruction in agriculture, the
  mechanic arts, the English language and the
  various branches of mathematical, physical,
  natural, and economic science, with special
  reference to their applications in the industries
  of life, and to the facilities for such
  instruction.
• Provided...

20
Second Morrill Act, contd.

• that no money shall be paid out under this act
  to any State or Territory for the support and
  maintenance of a college where a distinction of
  race or color is made in the admission of
  students, but the establishment and maintenance
  of such colleges separately for white and colored
  students shall be held to be a compliance with
  the provisions of this act if the funds received
  be equitably divided...

21
Smith-Lever Act

• May 8, 1914.
• To provide for cooperative agricultural extension
  work between the agricultural colleges in the
  several states receiving the benefits of an Act
  of Congress approved July 2, 1862, and of the
  Acts supplementary thereto, and the United States
  Department of Agriculture.

22
Smith-Lever Act, contd.

• .. to aid in diffusing among the people of the
  United States useful and practical information on
  subjects relating to agriculture and home
  economics, and to encourage the application of
  the same.. Provided, that in any State in which
  two or more such colleges have been or hereafter
  may be established the appropriations hereinafter
  made to such state shall be administered by such
  college or colleges as the legislature of such
  State may direct.

23
Smith-Lever Act, contd.

• work shall consist of giving of instruction and
  practical demonstrations.., to persons not
  attending or resident in said colleges, and
  imparting to such persons , through field
  demonstrations, publications, and otherwise..

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P.L. 89-106

• August 4, 1965. Funds to 1890s in 1967.
• ..Appropriations of USDA may be expended for the
  erection of buildings and other structures on
  land owned by States, counties, municipalities
• Secretary is authorized to make grants to State
  agricultural experiment stations, colleges,
  universities, and other research institutions and
  organizationsfor research to further programs of
  USDA.

25
District of Columbia Public Postsecondary
Education Reauthorization Act

• Sec. 208. (a)
• Authorize a public land-grant university ..in
  the District of Columbia. In accordance with the
  provisions of the Act of July 2, 1862 (known as
  the First Morrill Act)

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UDC, contd.

• Sec. 208 (b)
• The term state as used in the Act of May 8,
  1914, shall include the District of Columbia,
  except that the District of Columbia,
  except..not eligible to receive any sums
  appropriated under Section 3 of such Act.

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UDC, contd.

• Sec. 208 (c)
• In lieu of authorization of appropriations.under
  Section 3 of such Act of May 8, 1914, there is
  authorized to be appropriated such sums as may
  be necessary to provide cooperative agricultural
  extension work in the District of Columbia under
  such Act.

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P.L. 95-113, Subtitle G - 1890 Land-Grant College
Funding

• September 29, 1977.
• Section 1444 , pursuant section 3(d) of the
  Smith-Lever Act of May 14, 1914.

29
P.L 95-113, contd.

• Authorized to be appropriated annually such sums
  as Congress may determine necessary to support
  continuing agricultural and forestry extension at
  colleges eligible to receive funds . To conduct
  extension programs and activities, and for
  contributing to the retirement of employees.

30
P.L.95-113, contd.

• The State director of the CES and the
  administrative head for extension at the eligible
  institution in each state will jointly develop,
  by mutual agreement, a comprehensive program
  extension for the State to be submitted for
  approval by the Secretary.

31
P.L. 95-113

• Section 1445.
• To be appropriated annually such sums as Congress
  may determine necessary to support continuing
  agricultural research at colleges eligible to
  receive funds under the Act of August 30, 1890,
  including Tuskegee Institute.

32
P.L. 95-113, contd.

• , shall be used for expenses of conducting
  agricultural research, printing, disseminating
  the results of such research, contributing to the
  retirement of employees, administrative planning
  and direction, and purchase and rental of land
  and the construction, acquisition, alteration, or
  repair of building necessary for conducting
  agricultural research.

33
P.L. 95-113, contd.

• The director of the State Agricultural Experiment
  Station in each state where an eligible
  institution is located and the chief
  administrative officer specified in this section
  shall jointly develop, and by mutual agreement, a
  comprehensive program of agricultural researchto
  be submitted for approval by the Secretary.

34
P.L 97-98(Research Facilities)

• December 22, 1981.
• Sec. 1433. (a)
• Authority to award grants to upgrade 1890
  land-grant research facilities.
• 10 million from FY 1982-1986 for the acquisition
  of research facilities and equipment to
  participate fully in a balanced attack on
  research needs of the State.

35
P.L. 97-98

• December 22, 1985.
• SEC. 1416. (a).
• There are authorized to be appropriated 10
  million for FY 1986-1990 for the acquisition and
  improvement of extension facilities and equipment
  so that eligible institutions may participate
  fully with the State cooperative extension
  services in a balanced way in meeting the
  extension needs of States..

36
Improving Americas Schools Act of 1994 (P.L.
103-382), 10/20/1994

• Equity in Educational Land-Grant Status Act of
  1994 (short title)
• Named eligible Institutions (30)
• colleges for the benefit of agriculture and the
  mechanic arts in accordance with.provisions of
  the Act of July 2, 1862.

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1994s Contd.

• Sec. 533.
• (a) (2).shall not be considered as land-grant
  colleges that are eligible to receive funding
  under i) Act of March 2, 1887 ii) Act of May 8,
  1914 and iii) Act of August 30, 1890.

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1994s, contd.

• Sec. 533 (a) (B)
• In lieu of funding under the Act of July 2, 1862,
  relating to the donation of public land or scrip
  for the endowment and maintenance institutions
  will receive an endowment fund interest
  payments from the investments.

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1994s contd.

• 60 of endowment funds are distributed on a pro
  rata basis based on Indian student count and 40
  shall be distributed in equal shares to the 1994
  institutions.

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CSREES Partner Institutions

• 130 Colleges of Agriculture, including Land-Grant
  Institutions
• 59 Agricultural Experiment Stations
• 57 Cooperative Extension Services
• 63 Schools of Forestry
• 27 Colleges of Veterinary Medicine
• 42 Schools Colleges of Family Consumer
  Sciences
• 17 1890 Universities Tuskegee University
• 30 1994 Native American Land-Grant Institutions
• 182 Hispanic Serving Institutions.

41
Definition of the Food and Agricultural Sciences
(AREERA)

• Animal health, production, and well-being.
• Plant health and production.
• Animal and plant germ plasm collection
  preservation.
• Aquaculture.
• Food Safety.
• Soil and water conservation and improvement.
• Forestry, horticulture, and range management.
• Nutritional sciences and promotion.

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Definition of the Food Agricultural Sciences,
contd.

• Farm enhancement, including financial management,
  input efficiency, and profitability.
• Home economics.
• Rural human ecology.
• Youth development and agricultural education,
  including 4-H clubs.
• Expansion of domestic and international markets
• Information management and technology transfer
  related to agriculture.

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Definition of the Food Agricultural Sciences,
contd.

• Biotechnology related to agriculture.
• The processing, distribution, marketing, and
  utilization of food and agricultural products.

44
Federal/State Partnership
Interrelationships/Formula Funds
Higher Education
CSREES
Research
Extension
45
Federal/State Partnership

• Federal legislative mandate.
• Federal funds are provided and matched by
  non-federal funding.
• USDAs relationship exists with the states
  individually and collectively (and with the
  extension, research and higher education
  functions).

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Federal/State Partnership, contd.

• Shared goals are developed that lead to enhanced
  collaborations (on-going and variable).
• Process of accountability (adds value to the
  collective process and bridge outcomes)
• Decentralized System
• CSREES is the Federal assistance agency.
• Decentralized system of management.

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Federal/State Partnership, contd.

• Broad-based benefits to national constituency.
• Federal agencys strength is enhanced in
  responding to National priorities.
• Federal agency has a limited role in program
  support.
• Management oversight for Federal funds rests with
  the Federal agency.

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Federal/State Partnership, contd.

• Base of support is from the participating
  institutions (Federal agency provides limited
  resources, but resources are integral to the
  overall success of programs).
• A diverse funding portfolio is available
  (formula, competitive, special and
  administrative).

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• Be open to new ideas
• - H. Jackson Brown, Jr.-

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GPRA/AREERA POW Goals

• An agriculture production system that is highly
  competitive in the global economy.
• A safe, secure food and fiber system.
• A healthy, well-nourished population.
• Greater harmony between agriculture and the
  environment.
• Enhanced economic opportunity quality of life.

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Goal 1 Through research and education, empower
the agricultural system with knowledge that will
improve competitiveness in domestic production,
processing and marketing.
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Goal 2 To ensure an adequate food and fiber
supply and food safety through improved science
based detection surveillance, prevention, and
education.
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Goal 3 Through research and education on
nutrition and development of more nutritious
foods, enable people to make health promoting
choices.
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Goal 4 Enhance the quality of the environment
through better understanding of and building on
agricultures and forestrys complex links with
soil, water, air, and biotic resources.
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Goal 5 Empower people and communities, through
research-based information and education, to
address economic and social challenges facing our
youth, families, and communities.
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• The great thing in this world is not so much
  where we are, but in which direction we are
  moving
• If a man measures life by what others do for
  him, he is going to be disappointed but if he
  measures life by what he does for others, there
  is no time for despair
• - Carolyn Coats (1981)-

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George E.. Cooper1400 Independence
Ave., S.W.Washington, D.C. 20250-2250Voice
202-401-2855FAX [phone]email
gcooper_at_reeuda.gov
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CSREES Mission and Organization

• Colien Hefferan
• CSREES Administrator

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The Role of the National Program Leader

• Tom Bewick
• National Program Leader
• Horticulture

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Outline

• Personal Background
• Staying connected to the partnership
• Representing the partnership to other federal
  agencies (and others)
• Resource development (delivering the goodies)
• Questions

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Acknowledgements

• No handbook
• Orientation process - Ted Wilson
• Strategic Plan development - Dennis Kopp
• multiple workshops, trainings and opportunities
  for interaction with other units
• Dr. Hefferan encourages creativity

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Personal Background

• BW Parkway brat
• Peace Corps 1970
• B.S. - U.C. Davis 1975 (Olericulture)
• farm management experience
• M.S. Ph.D. - U. W.- Madison 1987
• UF 1987-97
• UMass Cranberry Expt. Station 97-2000
• CSREES 2000-present

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Staying Connected

• Interaction with the COPs
• liaisons
• special task forces
• Aesop alerts
• Involvement with multi-states
• NRSPs
• research and extension committees
• Administrative committees

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Staying Connected

• Departmental reviews
• learn about departments and programs
• extends beyond department being reviewed
• candid interviews with administration
• interactions with other team members
• Interactions with other federal agencies

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Staying Connected

• Interactions with professional societies
• Interactions with industry leaders and other
  stakeholders
• managing grants
• Special Grants
• Competitive Programs

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Representing the Partnership

• USDA NIS Coordinators Council
• Bill Wagner/Kitty Cardwell/APHIS CSREES/APHIS -
  International movement
• CSREES/NRCS - train-the-trainer
• internal working group
• NISC
• x-cut budget process (NPS, FWS, USGS)
• IPM training and certification
• ISAC

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Resource Development

• Annual process to identify budget priorities and
  initiatives within CSREES
• NISC x-cut
• chair ISAC subcommittees to develop true
  x-cutting initiatives with other agencies
• volunteer programs
• APHIS
• FWS
• USGS

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Resource Development

• AG 20/20
• upcoming workshop with NASA
• CSREES/NSF microbial genomics
• potential linkages with DOD

69
CSREES Communications Strategies

• Terry Meisenbach
• Communications Director

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Re-engineering the CSREES web site

• More public oriented
• Inclusive of CSREES business practices
• Based upon communication strategy versus
  technology strategy
• Designed with reader/audience in mind

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• Issues
• Projects
• Funding
• Impacts
• Experts
• People
• CSREES
• Partners
• and You

CSREES
Cooperative State Research, Education, and
Extension Service, USDA
Focus on

• Integrated PestManagementMoving pest
  manage-ment into the 21st century.

• Iowa State UniversityServing Hawkeye and
  American needs.

• OperationFreezeAn Iowa State University
  project connects farmers and restaurants.

Search
go
72
Steps thus far

• Awarded contract for re-engineered site to
  Andrulis VA S2N Media NY
• Interviewing key CSREES staff
• Conducting Communications Strategy workshop,
  involve Agency and Partnership
• Soliciting user input on current web site via
  survey

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Next steps

• Communications strategy analysis by vendors
• Development of protosite for review comment
• Build out of protosite
• Populate site
• Roll out new CSREES web site in October 2003.

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Payoffs

• Public awareness of CSREES Partnership
• Exposure of joint efforts to media and Congress
• Greater involvement and collaboration between
  USDA LGUs
• Morale building effort between Agency, USDA, and
  Universities

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Plan of Work and Reporting

• Cheryl Oros
• Director
• Planning and Accountability

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e-Gov e-Grants

• Sally Rockey
• Deputy Administrator
• Information Systems and
• Technology Management

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Information Systems and Technology Management
(ISTM)

• Manages computers, CSREES network, and other IT
  resources
• Develops and manages electronic agricultural
  information systems for accounting, reporting,
  and dissemination
• REEIS
• CRIS
• FAEIS
• EASE
• Provides applications and support for CSREES
  internal management
• CREEMS
• Document Management

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Information Systems and Technology Management
(ISTM)

• The ISTM mission To provide quality business,
  mission and customer focused and cost effective
  information management services.
• The ISTM vision CSREES provides reliable,
  responsive, and accurate information systems
  support, which satisfies the business
  requirements through a one-solution approach.

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Information Systems and Technology Management
(ISTM)

• ONE SOLUTION!
• A systematic approach to IT planning and
  implementation where data and other information
  are integrated into an electronic system where
  data is shared among components and components
  talk to each other.
• Reduce redundant reporting from partners
• Provide single point of entry to a comprehensive
  information management system (EASE, CRIS?)

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Information Systems and Technology Management
(ISTM)

• e-Government
• Part of Presidents Management Agenda

Citizen-centered, not bureaucracy-centered
Results-oriented Market-based, actively
promoting rather than stifling innovation through
competition.
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Information Systems and Technology Management
(ISTM)

• USDA 12 Smart Choice
• CSREES lead agency for E-grants
• Participates in most others

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Businesses
Universities
Individuals
Presidential Initiative E-Grants
Federal
Federal
FAADS
Agency
DHHS - PMS
CSREES
CSREES
Communications Distribution System
C-REEMS
Document Management System
Web-Based Peer Review System
83
Information Systems and Technology Management
(ISTM)

• e-Extension

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Signed, Sealed, and Delivered

• Video Presentation

85
Office of Extramural Programs Panel

• Phil Carter, Policy Advisor, Policy and Program
  Liaison Staff
• Carol Langguth, Branch Chief, Awards Management
  Branch
• Don Prindle, Branch Chief, Funds Management Branch

86
Cooperative State Research, Education, and
Extension Service Award ProcessStep 1 Step
2 Step 3 Step 4 Step 5

• STEP 1 When funds are made available to the
  Cooperative State Research, Education, and
  Extension Service (CSREES) for a competitive
  awards program, the Office of Extramural Programs
  (OEP) Policy and Program Liaison Staff and the
  appropriate National Program Leader (NPL) work
  together to develop a request for applications
  (RFA). When necessary, the RFA is reviewed for
  legal sufficiency by the Office of the General
  Counsel. Once completed, the RFA is posted to the
  CSREES home page (http//www.reeusda.gov). If
  all potential applicants are not known, the RFA
  is published in the Federal Register. If the
  applicant pool is known, postcards are sent out
  announcing the funding opportunity using mailing
  lists maintained by the CSREES Proposal Services
  Unit (PSU).
• For a noncompetitive budget line item
  earmarked by Congress or an agency discretionary
  award, the responsible NPL sends a letter to the
  eligible party requesting a proposal.
• STEP 2 PSU receives and processes all proposals
  submitted to CSREES. If a proposal is received
  by the agency in accordance with the deadline
  established for the program, the proposal will be
  accepted and processed. Please note that PSU
  does NOT have the authority to extend any
  deadlines. Proposals received after the
  established deadline will be handled on a
  case-by-case basis. Each proposal is assigned a
  program code, and pertinent information from the
  proposal is entered in the agency's computer data
  base. This provides the necessary information to
  track a proposal in the review process and to
  generate informational reports and statistics.
  PSU then forwards the proposal to the NPL to
  conduct the programmatic review process.
• STEP 3 Proposals submitted to a CSREES
  competitive program will be evaluated by a review
  panel, ad hoc reviewers, or a combination of
  panel and ad hoc reviewers. Upon completion of
  the review of the proposals, the appropriate
  program staff determines the proposals to be
  recommended for award subject to available
  funding using the panels ranking of proposals.
  Proposals submitted to a noncompetitive program
  also undergo a review which may include in-house
  reviewers, a review panel, and/or ad hoc
  reviewers, as deemed necessary by the NPL.
• When the programmatic review is complete, the
  proposals recommended for awards are forwarded to
  the OEP Awards Management Branch (AMB) for
  administrative review and execution of awards.
• STEP 4 AMB is responsible for reviewing each
  recommended award to ensure it meets legal and
  regulatory requirements. The budget is examined
  to assure that all proposed costs are allowable,
  allocable, and reasonable. AMB makes these
  determinations based on review of the proposal,
  the budget justification, information provided by
  the programmatic contact, and when necessary
  additional information from the project director
  (PD), or the Authorized Organizational
  Representative (AOR). Upon completion of the
  administrative review, AMB prepares an award
  package, signs the award, and mails out the award
  package.
• STEP 5 When an award is dispatched, a copy of
  the award package is provided to the OEP Funds
  Management Branch (FMB). FMB establishes an
  account
• (if one does not already exist) with the
  DHHS-Payment Management System (DHHS-PMS) to make
  funds available electronically. In some
  instances, however, funds are provided via
  Treasury Check or Vendor Express through the USDA
  National Finance Center. With DHHS-PMS, the
  recipient receives a letter of authorization
  stating that funds are available. FMB also
  manages Forms SF-272, Federal Cash Transactions
  Report, and SF-269, Financial Status Report,
  which are used to monitor cash drawdowns and
  actual award expenditures.

87
Step 1 - Development Of RFAS

• CSREES uses a generic RFA template for all RFAs
  and publishes them on the CSREES web site in a
  standard format.
• OEP develops an Annual Schedule of Awards with
  NPLs.
• RFAs are submitted by NPLs to PPLS for review
  and publication.
• PPLS works with the Communications Staff to post
  RFAs on website and to include an announcement
  in next CSREES Update.
• PPLS works with PSU to send post cards to mailing
  lists.
• EXCEPTIONS New programs and programs reaching
  beyond traditional audiences.

88
Step 2 - Receipt of Proposals

• PSU receives and processes all proposals.
• Proposals must be received by the due date.
• Proposals are assigned program codes and entered
  into C-REEMS (database used to track proposals).
• PSU forwards proposals to the appropriate NPL for
  the programmatic review process.

89
Step 3 Review Process

• Competitive
• Ad hoc reviewers
• Review Panel
• Combination
• Ranking
• Award Decisions

90
Step 3 Review Process (Continued)

• Non-Competitive
• Merit Review
• In-House
• Outside Experts
• Panels
• Award Decisions

91
Step 4 Awards Management

• Legal/Policies/Procedures
• Business/Administrative Review
• Organization/Management
• Accounting System

92
Step 4 Award Management (Continued)

• Budget/Costs
• Allowable
• Allocable
• Reasonable
• Authorized Departmental Officer
• Only ones authorized to approve
  expenditures of Federal Funds

93
Step 5 Formula FundedPrograms and Payment
Process
94
Formula Funded Programs

• Main Formula Funds (Formulas)
• Hatch
• Smith-Lever
• Evans-Allen (Section 1445)
• Section 1444
• McIntire-Stennis
• Animal Health

95
Formula Funds (Continued)

• Matching Requirements
• Allocation 4 Equal Payments
• Certification of Offset
• Redistribution

96
Payment /Reporting Process

• Award (Formula and Non Formula)
• Authorization Sent To DHHS-PMS
• Distribution Letter
• Holding up Funds
• Federal Cash Transactions Report (SF-272)
  
• Financial Status Report (SF-269)

97
Post-Award Administration

• Post Award Actions
• No-Cost Extensions
• Change in Key Personnel
• Site Visits
• High-Risk Awards
• Dollar Amount
• Type of Award
• Type of Awardee Organization

98
Post-Award Administration (Continued)

• More Resources
• Outreach
• Annual Meeting
• Conferences/Workshops

99
Future

• E-Grants
• FedBizzOpps
• Standard format for RFAs

100
Audits (Two Types)

• OMB Circular A-133 (Single Audits)
• required if recipient incurs gt 300,000 in
  Federal expenditures (per year)
• OIG specific audits
• OEP administrative/financial reviews
• new programs
• response to a recommendation from Program, OIG,
  etc.
• whistleblower complaint

101
The Competitive Grants Environment

• Deborah Sheely, Integrated Programs Director
• Mark Poth,
• Research Programs Director