UK Alumni Club Expectations and Support

1
UK Alumni Club Expectations and Support

• Alumni Club Leadership Training Conference
• Friday, September 10, 2010
• King Alumni House
• Lexington, KY

2
UK Alumni Association Vision and Mission

• Vision The UK Alumni Association will be an
  essential, relevant and valuable resource to
  alumni, friends and the university.
• Mission The UK Alumni Association fosters
  lifelong engagement among alumni, friends and the
  association and supports the mission and goals of
  the university.

3
General Purpose of Alumni Clubs

• To provide a social atmosphere where alumni and
  friends away from the university can gather
  together to renew old acquaintances, make new UK
  friends in their community and be brought up to
  date on all aspects of campus progress (programs,
  students, faculty, athletics, fundraising, etc.)
• Those who attend club events should leave with a
  better knowledge of UK enhanced by renewed pride
  and interest to support the associations
  commitment to the University of Kentucky.

4
Expectations to be an Official UK Alumni Club

• Alumni Gathering (non-athletic) that engages and
  connects alumni such as a picnic, holiday party,
  Derby Party, scholarship dinner, cultural
  performance, career development workshop,
  professional development workshop, golf outing,
  etc.
• Alumni clubs who have one annual event fitting in
  the category above will continue to remain an
  active UK Alumni Club.

5
Encouraged Activities

• These activities are encouraged for clubs who
  wish to be eligible for awards or athletic
  tickets
• Scholarship award (500 minimum) through the
  universitys Academic Scholarship Office.
• Scholarship gift (500 minimum) to a university
  scholarship account.
• Student recruitment activities such as college
  fairs, student send-offs, book awards, UK Preview
  Nights, etc.

6
Encouraged Activities, cont.

• Athletics such as a bus trip to a game, pre-game
  party, game watch party, etc.
• Diversity activity to encourage minority
  engagement such as extending a special invitation
  to minority alumni to attend a club event,
  holding an event with a culturally diverse topic
  or speaker, participating in a student
  recruitment event at an underrepresented high
  school, etc.
• Community service activity in partnership with
  local or state social or civic organizations.

7
Club Administration

• Officers and board members must be dues-paying
  members of the UK Alumni Association.
• Membership in the UK Alumni Association should be
  promoted at all club events.
• President-elect or other officer is encouraged to
  annually attend the Alumni Club Leadership
  Training Conference.

8
Club Administration, cont.

• Host regular board/steering committee meetings
  (more than one annually).
• Financial practices should operate without the
  use of a local dues structure.
• Club website hosted by the UK Alumni Association.
  (If club hosts a website on an external site,
  the website should reflect the associations
  graphics standards at www.ukalumni.net).
• Club bylaws and financial report submitted to the
  UK Alumni Association annually.

9
UK Alumni Club Responsibilities

• Report Club Administrative Information
• Submit Club Activity Reports
• Provide Financial Report
• Check Club Event Log Information
• Support the UK Alumni Association and the
  University of Kentucky

10
Support from the UK Alumni Association

• Annual Club Awards Recognition
• Athletic Tickets
• Training Conferences Expenses (except travel)
• Club Leaders Handbook
• Club Website and Technical Support
• Staff Support for Club Activities (event
  planning, speaker scheduling, scholarship
  administration, student recruitment
  administration, etc.)
• Travel Expenses for UK Speaker (one annually)
• Event Giveaways
• Online Community Services (calendar posts,
  broadcast emails, registration service, etc.)

11
Membership

• The UK Alumni Association is a membership-based
  organization. Membership dues are vital to our
  existence, including the existence of UK Alumni
  Clubs.
• Rates
• Annual Single Student/Recent Graduate 25
• Annual Joint Student/Recent Gradate 35
• Annual Single 45
• Annual Joint 55
• Life Single (one payment) 850
• Life Joint (one payment) 950
• Life Single (in 6 annual payments of 166.66)
  1,000
• Life Joint (in 6 annual payments of 183.33)
  1,100

12
Alumni Club Ranking System

• Club events log kept annually on association
  website, www.ukalumni.net.
• The alumni events calendar is the official source
  of information for the club event log.
• Alumni club event log is used as a tool for the
  Past Presidents Voting on club awards and ticket
  ranking.
• Updates to the log can be made throughout the
  year. May 31 is the deadline to make any changes
  to the log/ranking for clubs.
• (see enclosed sheet)

13
Conclusion

• Alumni Clubs are one very important way to keep
  alumni connected to their alma mater.
• We appreciate the hard work our club leaders do
  throughout the year to keep our club network
  going.
• Our staff is a resource available to all clubs.
  Please do not hesitate to call or email us if you
  have a question about something.