Project Management 3. Project Management Plans

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Project Management3. Project Management Plans
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Week 3
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Project management plans
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• Why
• What
• How
• When
• Who

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• Why
• What
• How
• When
• Who

Why is this project happening? Why now? Why us?
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• Why
• What
• How
• When
• Who

What solution needs to be put in place to achieve
the goals? What work needs to happen to build
the solution?
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• Why
• What
• How
• When
• Who

How do we get this solution in place? How do we
know when were done?
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• Why
• What
• How
• When
• Who

When do work activities happen? What do we
need to do first? Whats last?
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• Why
• What
• How
• When
• Who

Who do we need to deliver this project
successfully?
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And what will it cost?
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• Course objectives
• Implement IT project planning and selection
  techniques
• Appreciate the importance of project portfolio
  management

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• The project management plan
• Benefits of planning
• What to consider in your plan
• Guidelines
• Reviewing a plan

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• The project management plan
• Benefits of planning
• What to consider in your plan
• Guidelines
• Reviewing a plan

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• Plans are useless. Planning is indispensible
• Dwight Eisenhower

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• The project management plan
• Benefits of planning
• What to consider in your plan
• Guidelines
• Reviewing a plan

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Why plan?
Why plan?
http//flickr.com/photos/xabier-martinez/225627841
/
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The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Changes once you start
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The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Changes once you start
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Makes you think ahead
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Changes once you start
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Makes you think ahead
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Helps you work out who you need to hire
Changes once you start
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Makes you think ahead
Works out the timeline and budget
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Helps you work out who you need to hire
Changes once you start
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Makes you think ahead
Works out the timeline and budget
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Helps you work out who you need to hire
Helps manage expectations
Changes once you start
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Makes you think ahead
Works out the timeline and budget
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Helps understand the effects of changes
Helps you work out who you need to hire
Helps manage expectations
Changes once you start
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Makes you think ahead
Works out the timeline and budget
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
The Plan
Guides you activities
Helps understand the effects of changes
Helps you work out who you need to hire
Helps manage expectations
Makes sure you are doing the right thing
Changes once you start
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• The project management plan
• Benefits of planning
• What to consider in your plan
• Guidelines
• Reviewing a plan

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(No Transcript)
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?
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• Who will read it?
• What do they need to know?
• Do they come in cold?

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What is your project going to deliver?
Scope
The work to be done

The target product
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Hunt, B. et al. (2003). Project charter.
Retrieved January 23, 2006 from
http//webpages.charter.net/hafox/pm/docs/charter.
doc (partial)
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Hunt, B. et al. (2003). Project scope statement.
Retrieved January 23, 2006 from
http//webpages.charter.net/hafox/pm/docs/scope.do
c (partial)
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What is your project going to deliver?
Definition
The work to be done
?
The target product
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What is your project going to deliver?
Change control
The work to be done
?
The target product
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What is your project going to deliver?
Value?
The work to be done
?
The target product
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The WBS
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The right way
The wrong way
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Focus on deliverables
Focus on processes
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Align to value
Align to process stages
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Why?
Why not?
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The wrong way?
Note the Layers
Figure 5.2 Sample hierarchical WBS organized by
phase (Schwalbe, 2006, p176)
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1.0 Concept 1.1 Evaluate current systems 1.2
Define requirements 1.2.1 Define user
requirements 1.2.2 Define content
requirements 1.2.3 Define system
requirements 1.2.4 Define server owner
requirements 1.3 Define specific
functionality 1.4 Define risks and risk
management approach 1.5 Develop project
plan 1.6 Brief Web development team 2.0 Web Site
Design 3.0 Web Site Development 4.0 Roll Out 5.0
Support
Table 5.3 Sample tabular WBS(Schwalbe, 2006,
p176)
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http//images.google.com.au/images?hlenqwbsbtn
GSearchImagesgbv2
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Document your assumptions
Very little knowledge
Complete knowledge
Degree of knowledge over time
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OBS
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Figure 9.2 Sample Project Organizational
Chart(Schwalbe, 2006, p358)
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Person 1
Person 2
Person 3
Person 4
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
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http//www.winningwithadd.com/organization/
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Figure 9.6 Sample Resource Histogram (Schwalbe,
2006, p362)
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tools
rasci (aka raci)
ram
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http//makeitstrategic.com/index.php?blog5cat18

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r
responsible
a
accountable
s
supportive
c
consulted
i
informed
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r
responsibility
a
assignment
m
matrix
http//www.iil.com/freeresources/downloads/UPMM_II
L_Responsibility20Assignment20Matrix20(RAM).doc

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Person 1
Person 2
Person 3
Person 4
R
Task 1
R
Task 2
Task 3
R
Task 4
R
Task 5
R
R
Task 6
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OBS Organizational Breakdown Structure WBS Work
Breakdown Structure
Figure 9.4 Sample Responsibility Assignment
Matrix (RAM)(Schwalbe, 2006, p360)
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One and only one person can be accountable.
Multiple people can be responsible and certainly
others can be informed and consulted. Source
Glen B Alleman, (2007) Responsibility Assignment
Matrix, Herding Cats http//herdingcats.typepad.co
m/my_weblog/2007/02/responsibility_.html
retreived 2/8/08
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One and only one person can be accountable.
Multiple people can be responsible and certainly
others can be informed and consulted. Source
Glen B Alleman, (2007) Responsibility Assignment
Matrix, Herding Cats http//herdingcats.typepad.co
m/my_weblog/2007/02/responsibility_.html
retreived 2/8/08
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Project organisations go farther than workers and
work
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Project Team structure
Project Sponsor
Steering Committee Head of Marketing and
Sales Head of Product Management Head of Customer
Service Head of Finance

• Steering Committee
• Governance focus
• Approval of project strategy plans
• Endorsement of key OLA decisions
• Final approval of the OLA Business case and
  Solution Design
• Removal of major roadblocks prioritisation

Working Group Marketing Product
Management Legal Finance Sales Customer Service
Project Manager Craig Brown

• Working Group
• Design focus
• OLA decisions and choices
• Formal review validation of deliverables
• Business input and SME access

Change consultants
Analysts
Designer
Developers
Testers
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Remember this?
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You might break down the work by phases
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Why?
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http//flickr.com/photos/pshan427/2382209408/
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So now you know what needs to be done
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So now you know what needs to be done
and who is going to do it.
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So now you know what needs to be done
and who is going to do it.
But what about when?
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• Schedule

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http//www.edwardtufte.com/bboard/q-and-a-fetch-ms
g?msg_id000076
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Figure 3.3 Sample network diagram (partial)
(Schwalbe, 2006, p211)
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Table 3.10 Sample milestone report (partial)
(Schwalbe, 2006, p100)
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Figure 3.3 Sample Gantt chart (partial)
(Schwalbe, 2006, p97)
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http//www.edwardtufte.com/bboard/q-and-a-fetch-ms
g?msg_id000076
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• Scope
• Resource plan
• Schedule

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• Why
• What
• How
• When
• Who

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And what will it cost?
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(No Transcript)
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(No Transcript)
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• Constructing a budget is easy
• Sticking to it is hard.

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(No Transcript)
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• How will you Monitor and Control the project?
• Who needs to know?

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Galloway, M. (2004). Status report. Retrieved
January 23, 2006 from http//web.augsburg.edu/oie
/mis376/documents/SR1.doc (partial)
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Risk management
Degree of knowledge over time
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risks
impact
BetterProjects.net http//www.betterprojects.net/s
earch?qrisk101
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• The project management plan
• Benefits of planning
• What to consider in your plan
• Guidelines
• Reviewing a plan

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Six-Step Proven Path for Schedule
DevelopmentRudi van den Berg, Pcubed, Inc. 
http//www.pcubed.com/Solutions/SolSixStep.asp
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• The project management plan
• Benefits of planning
• What to consider in your plan
• Guidelines
• Reviewing a plan

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• http//thinh1808.files.wordpress.com/2007/12/projp
  lan_sample_20050610_144024.pdf

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BetterProjects.net

• Title page pic care of cayusa CC _at_ Flickr
• http//flickr.com/photos/cayusa/465106926/