Federal Motor Vehicle Registration System

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Federal Motor Vehicle Registration System
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Introductions

• Michael Moses, CAFM, CMP
• Office of Governmentwide Policy
• Office of Travel, Transportation and Asset
  Management
• Former Automotive Technician (ASE Certified)
• GSA Fleet Program
• OGP Fleet Policy Office
• Retired Army Logistician

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Course Objectives

• What is the Federal Motor Vehicle Registration
  System
• Why are we doing this?
• General overview of what the system will be
• Implementation schedule
• General questions

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What Is It?

• Federal database of all motor vehicles
• Includes
• All motor vehicles owned by the Government
• All vehicles commercially-leased by the
  Government
• Will not include deep undercover vehicles

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Why Are We Doing This?

• National security concerns, especially since 9/11
• There is currently no single database of Federal
  motor vehicles
• There is currently no centralized database that
  tracks all official Government license plates
• Federal, State, and local law enforcement
  agencies cannot readily confirm the ownership of
  Federal vehicles

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Why Are We Doing This?

• Disaster Response
• No common database exists to identify and locate
  Federal motor vehicles
• Easier identification of vehicle types,
  quantities, and locations would improve Federal
  disaster response
• Lost license plates
• Over 10,000 plates lost or stolen each year

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How Does This Differ From FAST?

• FAST is a reporting tool that provides specific
  outcomes to GSA, DOE, EIA, and OMB
• FAST is summary data on
• Inventory
• Costs
• Miles traveled
• Fuel
• Vehicle Registration database will have
  per-vehicle data
• Access limited to law enforcement agencies

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Project Development

• Briefings with the Federal Fleet Policy Council
  (FEDFLEET)
• Interagency working group forms to develop system
  parameters and methodology
• Key stakeholders briefed (OMB, GSA Fleet, agency
  national Fleet Managers, UNICOR)

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What Is Nlets?

• Nlets International Justice Public Safety
  Information Sharing Network
• Portal for accessing State DMV databases to
  ascertain motor vehicle ownership and security
  alerts associated with the vehicle
• GSA Fleet currently provides data on 184,000
  vehicles
• No data on remaining 447,000 vehicles

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Database Elements

• Vehicle data
• VIN, Make, Model, Year, Color, Fuel Type
• License plate data
• Government plate, State plates
• Vehicle contact information
• Name, Address, City, State, Zip, Phone
• Includes alternate contact
• USPS delivery trucks modified format
• Agency and bureau codes

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Official License Plates

• All manufactured license plates in system
• Made and stored at UNICOR
• Made and stored at agencies
• Actually on motor vehicles
• System will provide license plate audit trail
• License plates are used on only one vehicle
• License plates will expire (no decals on plates)
• Old license plates will be used up

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System Methodology

• GSA Automotive will pre-populate the database for
  new vehicles
• Agencies will finish each vehicle file with
  vehicle location, POC, and license plate
• File will remain in suspense until complete
• Agencies can enter complete vehicle records from
  scratch
• Future suspense date for older vehicles with long
  life spans

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System Methodology (cont.)

• Agencies will use existing stocks of license
  plates first (3-year window to use up stock)
• New license plates will have expiration dates
• Determined by agency fleet manager
• None longer than 10 years
• Approved by GSA/OGP
• Plates are not re-used (new vehicles/stolen
  plates)
• System will identify replacement plates
• At some time, all vehicles will have newer-style
  license plates

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System Methodology (cont.)

• Vehicle POC is at vehicle location (vehicle
  specific)
• Alternate vehicle POC will be the national level
  agency Fleet Manager
• System will record all license plates
• Agency plate
• GSA Fleet plate
• State plate
• System will suspense incomplete vehicle records
  and unassigned license plates

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System Methodology (cont.)

• System will allow entry of tactical vehicles when
  official license plates are used
• Vehicles not in FAST will have unique identifier
• Exempt deep undercover vehicles
• Vehicles that have State titles and State plates
  that do not list the Government as the owner of
  the vehicle
• Vehicles that have been ordered through the Top
  Secret process at GSA Automotive

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System Service Provider

• Develops and maintains database and provides for
  Nlets queries
• Two possible providers
• Federal Prison Industries (UNICOR)
• Current provider of all official license plates
• GSA Fleet Program
• Current provider of vehicles to most agencies
• Selection during August 2007

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Implementation

• The Plan
• Starting in 2008 - New vehicles in system
• Change-over of existing vehicles to new license
  plate to be decided later (possible 3-4 years
  away)
• Agencies record changes in vehicle location
• Agencies record disposed vehicles
• Disposed vehicles remain in system

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License Plate Issues to Discuss

• Move to single license plate
• Tracking all license plates produced
• Expiring license plates Impacts and suggested
  life
• Depletion of existing license plate stocks
• Using license plates on only one vehicle

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System Issues to Discuss

• Including State-issued license plates in system
• Deep undercover definition
• Impact on agency workloads
• Use of front window decals in place of removed
  front license plate

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Implementation Issues to Discuss

• 2008 Vehicle deliveries into system
• At what point should agencies start entering
  non-replaced vehicles
• Suggested change-over completion date where all
  vehicles are in system

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• Questions?

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• THANK YOU