Statewide Digitization and the FCLA Digital Archive

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Statewide Digitization and the FCLA Digital
Archive

• Priscilla Caplan,
• Florida Center for Library Automation
• Statewide Digitization Planners Meeting
• OCLC, October 2005

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What is Digital Preservation?

• Digital preservation steps to ensure digital
  materials remain usable over the long-term
• Digital preservation NOT digitization for
  preservation

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Documentation
Understandability
Authentication
Authenticity
Format strategies (migration, emulation..)
Renderability
Media management
Viability
Secure storage
Integrity

Identity
Description
Capture Selection
Availability
Preservation Pyramid
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Digital preservation collaboratives

• Most collaborative activity in Europe
• National Digital Information Infrastructure and
  Preservation Program (NDIIPP)
• Some statewide initiatives addressing
  preservation
• University library consortia

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State Universities
FCLA
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Characteristics of Producers

• Universities are distributed throughout the state
• Libraries use many systems for digital content,
  e.g.
• Ex Libris DigiTool
• CONTENTdm
• Institutional repositories
• Universities produce content in many ways, e.g.
• Library digitization projects
• Electronic Theses and Dissertations
• Scholarly e-journals
• Departmental publishing (websites, newsletters,
  etc.)
• Producers want control of their content and its
  presentation
• Rarely possible to control or limit formats used

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Characteristics of the FCLA Digital Archive

• Preservation repository only not for data
  entry, publishing, discovery, end-user access...
• Bilateral Agreement with each Producer (library)
  specifies what will be archived by project and
  file format
• Producers create Submission Information Packages
  (SIP) in specified format
• Producers can request dissemination of the
  content they provided Dark Archive has no
  online realtime access
• Shared responsibility for preservation
• Producers select, describe, submit and need to
  know when to request
• FDA guarantees availability of original
  submission and of usable version

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Format treatment

• Treatment based on background reports and action
  plans
• Recognized formats can get full preservation
  treatment
• Files are localized, normalized, migrated as
  appropriate for format

• AIFF 1.3
• AIFF-C 1.0
• JFIF 1.02
• PDF 1.2 1.6
• Plain text
• TIFF 5.0, 6.0
• WAVE
• XML 1.0
• XML DTD 1.0
• JPEG2000
• JP2, JPX
• AVI

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DAITSS is the software used by the FDA
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DAITSS application

• Developed for the FCLA Digital Archive
• Based on OAIS functional model
• Designed to be usable in other contexts
  customer tables, configuration tables, storage
  interface
• Allows for charging (although we dont)
• Designed to be distributed as Open Source
• Could be back end to Institutional Repository or
  other system
• Designed to implement active preservation
  strategies validation, localization,
  normalization, forward migration
• Designed to ensure integrity, authenticity,
  viability, renderability

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OAIS Functional Architecture
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DAITSS Functional Architecture
Reporting
L I B R A R Y
L I B R A R Y
Mgmt DB
Ingest
SIP
Access
DIP
AIP
Storage management
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Training needs

• Overview of digital preservation preservation
  pyramid, OAIS, trusted digital repositories
• Institutional decisions what to preserve, what
  to recreate?
• Policies and major technical features of the FCLA
  Digital Archive
• Specific instruction how to submit materials,
  how to interpret reports and errors, ...

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For more information

• http//www.fcla.edu/digitalArchive/
• pcaplan_at_ufl.edu