A1256655954GRtLy - PowerPoint PPT Presentation

Title: A1256655954GRtLy


1
PRESENTATION TO THE PORTFOLIO COMMITTEE ON
PROVINCIAL AND LOCAL GOVERNMENT PROGRAMME
1 BRANCH CORPORATE SERVICES Mr Tozi
Faba Deputy Director-General 13 March 2007
2
STRUCTURE OF THE PRESENTATION

• Purpose of Programme
• Strategic Objectives
• Sub-programmes and Purpose
• Achievements against 2006/07 Outputs
• 5. Planned Outputs for 2007/08
• 6. Budget

3
1. PURPOSE

• The purpose of the Programme is to conduct
  overall management of the Department, formulate
  internal policies, and provide for the leadership
  functions of the Senior Management within the
  Ministry and the Department.

4
2. STRATEGIC OBJECTIVES

• Monitor performance, evaluate service delivery
  and communicate development.
• Strengthen dplg organisational capacity and
  capability.

5
3. SUB-PROGRAMMES AND PURPOSE (Cont.)

• Human Resource Management and Development
• To render Organisational Development, Human
  Resource Management and Development services and
  increased Quality of Worklife within dplg.
• Information Technology and Management
• To oversee the development of IT Policy and
  implementation of Information Communication
  Technology services.
• Internal Communication
• To render corporate brand management and internal
  communication services.

6
3. SUB-PROGRAMMES AND PURPOSE (Cont.)

• Marketing and Communication
• To co-ordinate the development and implementation
  of a Marketing and Communication Strategy.

7
4. ACHIEVEMENTS AGAINST 2006/07 OUTPUTS (Cont.)

• Internship Programme implementation according to
  the needs of the Branches.
• PMDS implemented at all levels within the
  Department.
• Virtual private Network implemented to enhance
  communication and access to dplg information and
  better capacity to communicate with stakeholders
  based on quick access to information.
• Established ICT Local Government fora in eight
  provinces to support service delivery (Joint
  venture between the dplg, SALGA and DPSA).
• Developed draft guidelines regarding local
  communication e.g. covers communication policy,
  how communication structures should look at local
  level, described linkages to IGR.
• More than 50 of district communication fora have
  been established which provide support to IGR.

8
4. ACHIEVEMENTS AGAINST 2006/07 OUTPUTS

• 2005/06 Annual Report finalised and presented on
  time.
• Communication Strategy approved, rolled-out to
  key Stakeholders and Project Consolidate
  Municipalities.
• Continous monitoring of Risk Management through
  the Quarterly Review Meetings.
• HRD Strategy developed and approved.

9
5. STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR (Cont.)

• Improve customer services and enhance service
  delivery.
• e.g. service standards, needs assessment with
  clients
• Enhance effective implementation and monitoring
  of internal administrative policies.
• Apply systems, standards and specifications that
  enhance the quality of services delivered by
  dplgs service providers.

10
5. STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR (Cont.)

• Develop a comprehensive HRMD strategy
• Recruitment strategy
• Career development
• Succession planning
• Retention strategy
• To align HR planning to the strategy and needs of
  the organisation
• 3 year HR plan
• Employment equity plan
• Skills development plan (dplg wide)

11
5. STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR (Cont.)

• Implement an HR Information Management System to
  support planning and management (integrated
  systems).
• Implement organizational development
  interventions that align the structure and build
  employee performance and motivation.
• Develop and align human resources policies.
• Enhance customer service and service delivery.

12
5. STRATEGIC PRIORITIES FOR THE 2007/08 FINANCIAL
YEAR

• Development of a Monitoring and Evaluation System
  to track communications impact.
• To profile dplg in respect of key national
  initiatives.
• Development of an ICT Governance Framework for
  dplg.
• Enhance customer service and service delivery by
  developing of a Service Management Framework.
• Development of a service orientated and
  integrated architecture framework of dplg.
• Development of a Knowledge and Information System
  for dplg.
• Facilitate and strengthen ICT Local Government
  Forums and participate at external ICT fora.

13
6. STRUCTURE AND STAFFING (Cont.)
Post Level Female Female Female Female Male Male Male Male Total
Post Level African Coloured Asian White African Coloured Asian White Total
1 2 7 0 0 0 7 0 0 0 14 (4.4)
3 5 47 0 1 2 27 3 0 0 80 (25.2)
6 8 43 2 0 17 15 3 0 2 82 (259)
9 12 59 4 1 13 53 3 1 7 141 (44.5)
Total Post levels 1-12 156 (49.2) 6 (1.9) 2 (0.6) 32 (10.1) 102 (32.1) 9 (2.9) 1 (0.3) 9 (2.9) 317 (100)
SMS Band A 18 2 0 4 24 3 3 8 62 (64.6)
SMS Band B 7 1 0 0 12 2 3 3 28 (29.2)
SMS Band C 1 0 0 0 1 1 0 1 4 (4.1)
SMS Band D 1 0 0 0 1 0 0 0 2 (2.1)
Total SMS 27 (28.1) 3 (3.1) 0 (0) 4 (4.1) 38 (39.6) 6 6.3() 6 (6.3) 12 (12.5) 96 (100)
Total All posts 183 (44.3) 9 (2.1) 2 (0.5) 36 (8.8) 140 (33.9) 15 (3.6) 7 (1.7) 21 (5.1) 413 (100)

14
6. STRUCTURE AND STAFFING (Cont.)
Post Category 1 April 2006 1 April 2006 1 April 2006 28 February 2007 28 February 2007 28 February 2007
Number of approved posts Number of filled posts Number of vacancies Number of approved posts Number of filled posts Number of vacancies
SMS 120 90 30 129 101 28
Middle Management 93 78 15 91 78 13
Lower Posts 259 231 28 280 221 59
TOTAL 472 399 73 500 400 100
Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post. Analysis Change since 1 April 2006 28 Additional posts have been created, of which 9 are at SMS level. Number of filled posts have increased by 1 post.
15
7. Representivity profile on SMS level compared
with Public Service targets, as at 28 February
2007

CATEGORY PUBLIC SERVICE AND dplg TARGETS POSITION AS AT 28.2.2007 GAP 28.2.2007
Black People (African, Coloured and Asian) at SMS level 75 86 11
Women at Management level 50 35. -15
People with Disabilities 2 0.5 -1.5

• Analysis
• The dplg has exceeded the 75 Public Service
  black people at management level.
• The dplg has not met the Public Service of 50
  for women at management level. Currently the gap
  is -15. The Employment Equity Plan and strategy
  has been revised to enable the dplg to meet the
  new target of 50.
• On 28 February 2006, the profile for People with
  Disability was 0.5. The Employment Equity plan
  and strategy have been revised to also address
  this gap of -1.5.

16
9. BUDGET
Corporate Services  2006/07 2007/08 2008/09 2009/10
  Adjusted appropriation Medium-term estimates Medium-term estimates Medium-term estimates
  Adjusted appropriation MTEF Baseline MTEF Baseline MTEF Baseline
  Adjusted appropriation    
Minister 938 938 985 1,034
Deputy Minister 728 728 764 802
Ministry 10,921 11,389 11,948 12,389
Management 7,554 8,571 8,992 9,324
Administration 16,987 16,948 17,790 18,446
Human Resource Man Dev 11,376 14,244 14,944 15,495
Inform Technology Man 9,339 10,498 11,014 11,420
Internal Communication 5,218 6,515 6,835 7,087
Marketing Communication 4,498 5,949 6,241 6,471
Property Management 19,886 21,492 22,547 23,379
Government Motor Transport 774 815 855 887
Acc. Supply Chain Management 13,477 15,444 16,202 16,800
Total of subprogrammes 101,696 113,531 119,116 123,534
17

9.1 Budget Analysis for 2006/07
The increase of 19.6 in Administration is due
to Management - Increase in the management
structure of the office of the Director
General and the full funding of the DDG posts for
Monitoring and Evaluation and the Chief
Financial Officer. Corporate Services - The
increase in the total establishment necessitated
an increase in the provision for
telecommunication, copier services, cleaning,
and security. Property Management - This
function has been transferred to all national
departments from the Department of Public
Works and the provisions reflected were
transferred with the function. The increase in
the outer years of the MTEF is 3.4 and 5.3
respectively.
Thank you!