Licence and Software Assurance

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Microsoft Academic Licensing
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Academic Licensing

• The purpose of this presentation is to clarify
  the precise mechanics of Microsofts Academic
  Licensing programme
• What are the options
• Who qualifies
• What products count
• Processes involved
• It explains how different types of educational
  establishments benefit from volume licensing, and
  details off-campusand termination procedure.

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Agenda

• Eligibility
• Academic Select
• Academic Open
• Student/Teacher Licence
• School Subscription
• Campus Subscription

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Who is eligible for academic licensing programmes?

• Ministry of Education
• Universities
• Colleges
• Schools
• Government Education Authorities
• Government Training Colleges
• Teaching Hospitals
• Public Libraries
• Museums
• A charitable organisation which operates on a not
  for profit basis and whose aim is i) the relief
  of poverty, ii) the advancement of education
  iii) the advancement of social and community
  welfare, iv) the advancement of culture, or v)
  the advancement of the natural environment

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Academic Select
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Academic Select

• Three year volume licensing agreement
• For institutions with more than 250 desktops
• Purchase perpetual licences
• Products split into three pools Applications,
  Systems and Servers 1500 points per pool
• Select media sent to customer
• Can be used in conjunction with annual licensing
  agreements for additional product requirements

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Academic Select Process

• Customer signs Master agreement and enrolments
  under that Master
• Sold through EdLars and Lars only
• Purchase either Licence only or Licence
  Software Assurance

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Student Select

• Perpetual student licences available for
  Microsoft Office 2003 Standard/Professional and
  Microsoft Windows XP upgrade
• Institution must have Select 6.0 agreementin
  place
• Student addendum is signed as part of the Select
  6.0 master
• Minimum 750 points across product pools
• Higher and Further Education students only

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Academic Open
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Academic Open

• Two year licence agreement
• Purchase perpetual licences
• Minimum initial order level of five licences
• Re-order level of one licence
• Can be used in conjunction with annual licensing
  agreements for additional licensing requirements

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Academic Open Process

• No paperwork needs to be signed terms and
  conditions are accepted first time customer
  activates licence
• Sold through distribution/AER channel
• No media pack media purchased separately as
  required
• Payment upfront

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Student/Teacher Licence
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Student Licence details

• Office 2003 Standard includes
• Microsoft Word 2003
• Microsoft Excel 2003
• Microsoft Outlook 2003
• Microsoft PowerPoint 2003 PLUS
• Content CD - 24,000 premium images, animations,
  and sounds to help enhance documents,
  presentations, spreadsheets, and Web pages.
• Step by Step Guide - Quickly learn how to use the
  suite of Office XP programs at your own pace.
  Build the skills needed and practice with
  real-world examples.

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Purchase Qualifiers

• ONLY a qualifying student (a defined term),
  parent/guardian or teacher may buy this product
  the programme is not open to anyone else.
• Student Must be enrolled on a full-time or
  part-time basis in a school, college or
  university, which is recognised by the applicable
  government agency.
• Parent/Guardian Have children in the above
  category and wish to purchase on their behalf for
  their educational use.
• Teacher Employed full-time or part-time to
  teach within anysuch school, college or
  university as above.

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Student/Teacher Licence Process

• Sold through retail stores and AERs
• Once the customer is no longer eligible for
  licence it becomes a perpetual licence
• The licence can be loaded on up to three PCs
  within the eligible customers home

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School Subscription
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School Agreement Overview

• Primary and Secondary Schools
• Customer can choose 1 or 3 year agreement
• Price protection over three years
• Licensed to run any version including upgrades
  and downgrades
• Sold through Authorised Education Resellers

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School Agreement Details

• Choice of desktop products and also servers
• 15 discount on the primary product platform
• Student option
• Flexible buy out
• Welcome pack of media (Office and Windows upgrade
  only if these products have been chosen)
• Email agreement process

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Steps for School Subscription

• Count number of eligible PCs
• Choose products from product list
• Count number of students (if required)
• Choose products from product list
• Choose server products and multiply by number of
  servers to deploy these on
• Multiply number of PCs by number of products and
  number of servers by point count per server
• unit count

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Eligible PC Count

• All of the following must be included in the PC
  count Pentiums, PowerMacs, iMacs
• The customer can choose to count any number of
  286s, 386s and 486s

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What products can be selected?
(all products 1 point)

• Live Communication Server CALs
• MS Press Titles
• SQL Server CALs
• Visio Professional
• Visual Studio
• Publisher
• OneNote

• Office Professional
• Windows Upgrade
• Core CAL
• Frontpage
• Project
• Class Server SAL(student access licence)
• Encarta

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What servers can be selected?
(numbers in brackets points)

• Biz Talk Server ProcessorLicence (50)
• Biz Talk Server Ent ProcessorLicence (200)
• Class Server (50)
• Exchange Server Enterprise (30)
• Exchange Server Standard (15)
• Host Integration Server ProcessorLicence (25)
• ISA Server Processor Licence (25)
• ISA Server Ent Edtn ProcessorLicence (75)

• Sharepoint Portal Server (65)
• SQL Server Ent Edtn (30)
• SQL Server Ent Edtn ProcessorLicence (125)
• SQL Server Standard Edtn (15)
• SQL Server Edtn ProcessorLicence (50)
• System Management Server (15)
• Windows Advanced Server (30)
• Windows Server (15)

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What servers can be selected? (cont)
(numbers in brackets points)

• Content Management Server (200)
• MOM Base Processor Licence (15)
• Windows Server External Connector (20)
• Windows Terminal Server External Connector (30)

• MOM Application Management Pack Processor Licence
  (15)
• Live Communication Server (15)
• Live Communication Server External Connector (75)
• Exchange Server External Connector (200)
• Project Server (15)

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Minimum Order Requirements

• Level A 50 units and Level B 2500 units
• Units of PCs X of products
• Example 1 50 PCs X 1 product 50 units
• Example 2 10 PCs X 5 products 50 units
• Server units calculated by point count for server
  X number of servers

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Student Option

• For student owned laptop/PC
• 100 unit minimum requirement in addition to
  minimum requirement for institution
• Licence specific number of students instead of
  entire population
• Institution responsible for management and
  control
• Perpetual usage rights via buy-out
• Must have School agreement in place

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Work at Home Rights

• For staff for work-related purposes ONLY
• Customer elects desktop products they want to
  have WAH rights for
• excludes SQL CALs, Class Server SAL, TS CALs, MS
  Press titles and Magic School Bus
• Use at home extended to include pupils using
  institution-owned laptops
• This is FOC

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Flexible Buy-out Option

• No need to convert all Windows, Office Pro and
  Core CAL licences to perpetual licences
• May acquire perpetual licences for products and
  quantities desired

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School Subscription Process

• Customer signs Master Campus and School agreement
• Also completes the School Subscription document
  which lists all their purchase requirements
• Needs to be sent via email to distributor for
  processing

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Campus Subscription
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Campus Overview

• Further Education and Higher Education
  Institutions
• Term 1 or 3 years annual payments
• Licensed to run any version including upgrades
  and downgrades
• Only sold through LARs/EdLARs

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Campus Details

• Choice of desktop products and also servers
• 15 discount on the Primary Product Platform
• Student option
• Flexible buy out
• Welcome pack of media (Office and Windows upgrade
  only if customer has chosen these products)

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Steps for Campus Subscription

• Count number of eligible FTEs
• Choose products from product list
• Count number of students (if required)
• Choose products from product list
• Choose server products and multiply by number of
  servers to deploy these on
• Multiply number of FTEs by number of products and
  number of servers by point count per server
• unit count

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What products can be selected?
(all products 1 point)

• Office Professional
• Windows Upgrade
• Core CAL
• Frontpage
• Project
• Class Server SAL(student access licence)
• Encarta

• Live Communication Server CALs
• MS Press Titles
• SQL Server CALs
• Visio Professional
• Visual Studio
• Publisher
• OneNote

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What servers can be selected?
(numbers in brackets points)

• Biz Talk Server ProcessorLicence (50)
• Biz Talk Server Ent ProcessorLicence (200)
• Class Server (50)
• Exchange Server Enterprise (30)
• Exchange Server Standard (15)
• Host Integration Server ProcessorLicence (25)
• ISA Server Processor Licence (25)
• ISA Server Ent Edtn ProcessorLicence (75)

• Sharepoint Portal Server (65)
• SQL Server Ent Edtn (30)
• SQL Server Ent Edtn ProcessorLicence (125)
• SQL Server Standard Edtn (15)
• SQL Server Edtn ProcessorLicence (50)
• System Management Server (15)
• Windows Advanced Server (30)
• Windows Server (15)

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What servers can be selected? (cont)
(numbers in brackets points)

• MOM Application Management Pack Processor Licence
  (15)
• Live Communication Server (15)
• Live Communication Server External Connector (75)
• Exchange Server External Connector (200)
• Project Server (15)

• Content Management Server (200)
• MOM Base Processor Licence (15)
• Windows Server External Connector (20)
• Windows Terminal Server External Connector (30)

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Minimum Order Requirements

• Level A 300 units and Level B 3000 units
• Units of FTEs X of products
• Example 1 100 FTEs X 3 product 300 units
• Example 2 300 FTEs X 1 product 300 units
• Server units calculated by point count for server
  X number of servers

37
Student Option

• For student owned laptops or desktop PCs
• Minimum order requirement 300 units in addition
  to minimum requirement for institution
• Licence specific number of students instead of
  entire population
• Institution responsible for management and
  control
• Perpetual usage rights via buy-out
• Must have faculty agreement in place

38
Work at Home Rights

• For staff for work-related purposes ONLY
• Customer elects desktop products they wantto
  have WAH rights for
• excludes SQL CALs, TS CALs, MS Press titles
• Use at home extended to include students using
  institution-owned laptops

39
Flexible Buy-out Option

• No need to convert all Windows, Office Proand
  Core CAL licences to perpetual licences
• May acquire perpetual licences for products and
  quantities desired

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Campus Subscription Process

• Customer signs Master Campus and School agreement
• Also completes the Campus Subscription document
  which lists all their purchase requirements
• Needs to be sent via SRT to EOC for processing

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Summary

• Select perpetual licensing for larger
  institutions
• Student Select perpetual licensing for Higher
  and Further Education students
• Open perpetual licensing for smaller
  institutions
• Student/Teacher Licence Office 2003 Standard
  for Students/Teachers/Parents of students
• School Subscription annual agreement for
  Primary and Secondary Schools
• Campus Subscription annual agreement for Higher
  and Further Education institutions