Presentation on Project Management

1
Presentation on Project Management

• By
• Anooj Tony

2
Objectives of Presentation

• To provide exposure to unique nature of Project
  Management, its dependence on several functional
  areas
• To provide necessary theoretical background for
  preparation of project proposals and examination
  of their viability

3
PROJECTS- An introduction
4
Characteristics of Project

• Clear and specific objectives
• Uniqueness
• Initial investment
• Specific time period
• Several interdependent and independent
  activities each of which has its own schedule

5
Project Perspectives
Financial perspective
Production Perspective
6
Project Management

• The dynamic process utilising the appropriate
  resources in a effective and efficient manner,
  to achieve clearly defined specific objectives

7
Project life cycle
Project Identification

Preparation and Analysis
Evaluation Appraisal
Implementing and
Monitoring
8
Identification

• Generation of ideas
• Initial screening of ideas
• Preliminary feasibility of ideas
• Leads to a brief documentation

9
Creativity and Idea generation
10
Brainstorming

• Ideal no. of participants 7-10
• Unstructured
• Promote lateral thinking
• Generate as much ideas as possible
• Generated ideas need not be feasible
• Promotes cross-fertilization of ideas
• Limitations
• Superior subordinate relationship
• Domination by few and free riding by others

11
Nominal Group Technique

• Similar to brainstorming
• Allows structured discussion
• Allow ranking of the ideas
• Procedure of NTG

12
Preparation and analysis
13
Why Projects Reports

• For financial institutions
• For funding organisation
• Preparation of sound projects leads to their
  effective and expeditious implementation on
  schedule
• Project reports should give answers to
• What, When, Where, How, Who

14
Format of Project Report

• Executive summary
• Introduction
• Details of project area (project location)
• Natural resources
• Economy
• demography

15

• Rationale for the project
• Target population
• The project
• general description
• Overall and immediate objective
• Brief summary of each main component
• Cost and phasing
• Detailed features
• Market prospects
• Inputs
• Processing
• Marketing
• Support facilities

16

• Project implementation plan
• Implementation schedule
• Phasing of resources
• 7. Technology and other infrastructure required
• 8. Financing
• 9. Organization and management
• General aspects including linkages
• training

17

• Financial details
• Cost of project
• Means of financing
• Break even
• Projected cash flow statements
• Financial ratios
• Market prospects
• Feasibility of the project
• Marketing
• Technical
• Managerial competency
• Financial
• Others

18

• Implementing agency
• Benefits
• Social benefits
• Income
• Monitoring
• Indicators
• Agency
• Risks involved steps to mitigate them
• Political
• Legal
• Market
• creation phase
• project phase
• post project phase
• Fall back options
• Future projects

19
Thank You
20
Projects- An introduction

• Is made up of collection of activities that are
  linked together because they all contribute to
  the desired result
• Has a clearly defined and agreed time constraint
• Are established to seize the opportunity to gain
  advantage or strength rather than to eliminate a
  source of weakness
• All project are work but not all work is a
  project

21
Types of Projects

• Depending upon the nature
• Agricultural projects
• Industrial projects
• Agro-industrial projects
• Infrastructure projects
• Depending upon the size, level of investment and
  risk
• Experimental projects
• Pilot projects
• Demonstration projects
• Full scale production/ commercial projects

22
Difference between Programmes and Projects

• Programme is simply a collection of several
  inter-related projects, each project in a
  programme has its own objectives and contributes
  to the objectives of the programme
• Projects are simply manageable components of a
  programme so arranged to meet the objectives of
  the programme

23
Projects Vs Business Process

• Temporary has a beginning and an end
• Produces a unique output or deliverables
• Has no pre-defined work assignment

• On going- the same process is repeated over and
  again
• Produces the same output each time the process is
  run
• Has a predefined work assignment

24
Synectics

• making the strange familiar and making familiar
  strange
• Method to infuse novel thinking
• Should include technical expert in the given area

25

• Personal analogy
• Direct analogy
• fantasy analogy

26
A format for project report

• Introduction
• Background
• Project area
• Project rationale
• Project details
• Organisation and Management
• Market prospects
• Schedule of major activities
• Risk and sensitivity analysis
• Fall back solutions
• Future projects