VA FEDERAL SUPPLY SCHEDULE

1
VA FEDERAL SUPPLY SCHEDULE

• FSC 65, PART II, SECTION A
• MEDICAL EQUIPMENT SUPPLIES

2
Traits of the 65IIA Medical Equipment Supplies
Schedule

• Multiple Award Schedule
• Open and Continuous Solicitation Cycle
• Multi-year 5 year base with option to extend up
  to an additional 5 years
• Firm Fixed-Price Contract with Economic Price
  Adjustment

• Indefinite Delivery, Indefinite Quantity (IDIQ)
• National World-Wide Coverage
• FOB DESTINATION (free on board freight)
• ½ Industrial Funding Fee reported quarterly

3
65IIA Negotiated Terms

• Basic Discount
• Quantity Discount
• Annual Rebate
• Payment Terms
• Minimum Order
• Delivery Time
• Normal
• Expedited
• FOB Points

• Warranty Provisions
• Return/Exchange Goods Policy
• Installation/Training
• Rental/Lease Agreement
• Service Agreement
• Software License Agreement
• Tracking Customer

4
65IIA Contract Modifications

• FSS contractors may modify their contract after
  contract award in accordance with 552.243-72
  Modifications (MAS)(JUL 2000)(ALT I SEP 1999)
• Modification Requests
• Product Additions
• Product Deletions
• Economic Price Adjustment (Price Increase)
• Price Reductions (Price Decrease)
• Administrative Changes

5
Economic Price Adjustments

• 552.216-70 Economic Price Adjustment FSS MAS
  Contracts (SEP 1999)(ALT I SEP 1999)(DEVIATION
  I APR 2007)
• Contractors may request price increases providing
  the following are met
• Increases result from increase in commercial
  price upon which contract award was predicated
• Increase requested before the last 60 days of the
  contract and
• 30 days elapse between requested increases

6
Economic Price Adjustments

• The Government reserves the right to
• Accept the price increase as requested
• Negotiate more favorable discounts from the new
  commercial list price or
• Remove the affected products from the contract if
  the increase is not supported

7
Price Reductions

• 552.238-75 Price Reductions (May 2004)
• Price reductions must be reported when the
  contractor
• Revises the commercial price upon which contract
  award was predicated
• Grants more favorable discounts and/or terms and
  conditions to the tracking customer negotiated at
  time of contract award
• Grants special discounts to the tracking customer
  and the change disturbs the tracking ratio
• The contractor may offer Government-wide
  voluntary price reductions at any time throughout
  the contract

8
Price Reductions

• Vendors are not required to notify the Government
  of price reductions for sales
• To commercial customers for firm fixed-price
  definite quantity contracts in excess of the
  maximum order threshold for the SIN(s) awarded
• To Federal agencies
• To State and Local governments under this
  contract (when these entities form the tracking
  customer) or
• Caused by error in quotation or billing (provided
  adequate documentation is provided to the
  Contracting Officer)

9
Price Reductions

• The contractor must notify the Contracting
  Officer within 15 calendar days of the effective
  date of the price reduction
• A modification request must be submitted for all
  price reductions

10
Tracking Customer

• TRACKING CUSTOMER
• Established at time of contract award, the
  tracking customer is a commercial customer or
  category of customer that is tracked against the
  awarded FSS pricing
• TRACKING RATIO
• Mathematically represents the relationship
  between the awarded FSS price and the tracking
  customer price

11
Example

• Government Discount 10
• Tracking Customer Discount (All Commercial
  Customers) 10
• Tracking Ratio 1.00
• Price reductions effective when offered to any
  commercial customer.
• Government Discount 10
• Tracking Customer Discount (GPO) 8
• Tracking Ratio 0.80
• Price reductions only effective when offered to
  GPO. Reductions to other commercial customers do
  not invoke the Price Reductions clause.

12
Benefits of the FSS Program for Contract Holders

• Streamlined contract vehicle for selling to the
  Federal Government
• Company information and awarded items/pricing
  listed in GSA Advantage! and searchable under GSA
  Schedules e-Library
• New Special Item Number (SIN) categories added
  over time
• Orders placed directly from ordering activities
• Potentially long-term and increased business with
  Government
• All agencies under the Executive, Legislative,
  and Judicial branches eligible to participate

13
Benefits of the FSS Program for Government
Agencies

• Prices/terms already negotiated and determined
  fair and reasonable
• Agents are not required to synopsize/advertise
  their requirements
• Leveraged buying power
• Shorter lead times
• Less administrative costs
• Access to hundreds of vendors determined
  financially responsible and technically capable

14
FSS 65IIA Help Desk

• For general questions and concerns regarding the
  65IIA solicitation, quarterly sales reports,
  subcontracting plans, or Freedom of Information
  Act (FOIA) requests contact
• 65IIA Medical Equipment Supplies Help Desk
• PHONE [phone]FAX (708)
  786-5974EMAIL helpdesk.ammhinfss_at_va.gov

15
65IIA Medical Equipment Supplies

• Paul Skalman, Assistant Director
• [phone]
• Paul.Skalman_at_va.gov
• Monee Robinson, Senior Contract Specialist
• [phone]
• Monee.Robinson_at_va.gov

16
Websites

• VA NAC
• http//www1.va.gov/oamm/oa/nac/index.cfm
• GSA Advantage!
• http//www.gsaadvantage.gov
• GSA Schedules e-Library
• http//www.gsaelibrary.gsa.gov
• Contract Catalog Search Tool
• http//www1.va.gov/nac/
• Federal Business Opportunities
• http//www.fedbizopps.gov
• The Steps to Success How to Be a Successful
  Contractor
• http//vsc.gsa.gov/stepstosuccess.pdf