Majordomo mailing list

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Majordomo mailing list
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Majordomo Mailing List

• Version 1.94.4
• A single email address to distribute email to any
  number of recipients (or members on the list)

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Can be moderated or unmoderated

• Unmoderated freely subscribed by anyone
• Moderated subscription must be approved by the
  list owner
• Limitation not for
• HTML coded email
• Attachments

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To create a new mailing list

• Complete form CF-48 Departmental Mailing List
  Application Form
• URL http//www.hku.hk/ccoffice/forms/cf48.pdf
• Mailing list name must be of lower case
  alphanumeric characters (a to z, 0 to 9) and the
  - sign only
• E.g. course-1234
• List owner (or moderator) will be notified of a
  password to manage the list

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To subscribe or unsubscribe from a list by the
recipients

• Send an email to majordomo_at_hkusua.hku.hk
• In the mail body, include the following commands
• to subscribe to the list
• subscribe ltlist namegt ltemail addressgt
• to unsubscribe from the list
• unsubscribe ltlist namegt ltemail addressgt

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Manage members e-addresses in the list by the
list owner

• Send an email to majordomo_at_hkusua.hku.hk
• In the mail body, include the following commands
• To approve a users request to subscribe
• approve ltpasswordgt subscribe ltlist namegt ltemail
  addressgt
• To approve a users request to unsubscribe
• approve ltpasswordgt unsubscribe ltlist namegt ltemail
  addressgt

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To send a mail to all members on the list

• Simply send an email to ltlist namegt_at_hkusua.hku.hk
  
• Example list-12345_at_hkusua.hku.hk

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List owner needs to approve a mail to a moderated
list

• The list owner will receive a mail with the
  following header
• From owner-ltlistnamegt_at_hkusua.hku.hk
• Subject BOUNCE ltlistnamegt Approval Required.

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List owner to approve a mail

• Forward the mail to ltlistnamegt_at_hkusua.hku.hk
• For the mail body,
• at the first line,input the following line
• Approved ltpasswordgt
• then add a blank line
• delete all headers that are in the email body
  except the lines that begin with 'Date', 'From',
  and 'Subject'.
• then add another blank line
• then followed by the original mail to be
  approved.

• Example
• Approved list_password
• Date date_here
• From myAddress_at_hku.hk
• Subject my opinion
• ltOriginal mail starts heregt

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Point to notes when using Majodomo mailing list

• Plain text must be used at all time
• Do not use any fancy style from Outlook

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Point to notes when using Majodomo mailing list

• Do not send attachment if the list is moderated
• Avoid sending attachment if the list contains
  many users
• If your attachment is 2 MB and your list has 100
  members, the system has to distribute 200 MB of
  data to 100 email addresses.
• Instead, in the mail, use URL links to web page
  referencing the attachments.

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Point to notes when using Majodomo mailing list

• If a member is going on vacation and uses
  vacation auto-notification mail to notify his
  correspondents
• first Un-subscribe from the list!

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Thank you

• Q A