Wiki Use Case: Managing Team Mtg Agendas, Minutes,

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Wiki Use Case Managing Team Mtg Agendas,
Minutes, Tasks

• Sean Murphy, SKMurphy Inc.
• Jan-24-08 _at_ Lunch Learn
• (People-On-The-Go )

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Wikis Are A New TechnologyThat Is Thirteen
Years Old

• Invented by Ward Cunningham in 1995
• Simplest Thing That Could Work"
• To Enable A Group To Edit A Website
• Wiki Means Quick in Hawaiian
• First Site Was for Software Design Patterns
• http//c2.com/cgi/wiki?WikiWikiWeb

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What Are Wikis

• Content Management Systems
• Requiring Only a Web Browser to Access/Edit
• Typically With a Built-in WYSIWYG Editor
• Server-Based Web Publishing Systems
• Edit in a Text Window vs. Local Application
• No FTP upload
• Obsolete FrontPage, Dreamweaver, GoLive

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What is a Wiki?

• Read/Write a Website Using a Browser
• Built-in Revision Control Easy Undo
• Basic Editing Tools Text, Tables
• Advanced Spreadsheets, Workflow
• Can be Public or Private, Most are Private
• Single Simple Name Space for Pages

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Some Popular Wiki Platforms

• Atlassians Confluence install or service
• SocialText.com install or service
• CentralDesktop.com - service
• PBWiki.com - service
• EditMe.com - service
• MediaWiki (Wikipedia) open source
• Twiki open source

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Current Project Management Tools

• Put the Project Manager at the Neck of the
  Bottle
• Focus Schedule, Budget, Task Completion
• Most Projects Have a Handful of Key Dates
• Poor Support for
• Agenda -gt Minutes -gt Action Items
• Specifications, Issues Lists,
• Working Consensus on Status, Next Steps

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Using Wikis to Deliver Projects

• Cut Time Needed To Reach Consensus On
  Deliverables Against A Deadline
• Source for Specs, Status, Agendas, Issues
• Leverage Hypertext
• Avoid E-Mail, Attachments, File Servers
• Now Documents Can Link to Other Documents
• Keep Final Report Clean
• But Still Track Issues, Arguments, Decisions

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Example SKMurphy Projects

• Strategic Plans 1-2 Pages
• Client Meetings
• Sales Negotiation Support
• Sales Presentations
• Company Product Positioning
• Data Sheets
• Corporate Backgrounders

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Wikis -- Advantages / Benefits

• Private Searchable Shared Documents
• Group Edit / Social Process
• Browser Based No App Compatibility
• Revision Control is Built In
• Changes Never Lost
• Facilitates Project Post Mortem Analysis

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Why Central Desktop

• Multi-Wiki Model
• Many Small Wikis Better Than One Big One
• Common Identity Across All Wikis
• Search Across All Wikis
• Start a New Wiki by Cloning an Old One
• Good for Templates Methodologies
• Corporate vs. Outsider (Customer/Partner)
• Only Pay for Corporate Members

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About SKMurphy

• We Use Blogs Wikis In Our Practice
• We Are A Small Team Of Six
• We Work Face To Face Remotely
• Projects Run Weeks To Months
• Business Development For SW Startups
• Focus Early Revenue Early Customers

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Thanks For Your Time

• Any Comments or Questions?
• For More Information See Our Blog at
• http//www.skmurphy.com/blog/
• See the January 24 Post on
• Lunch Learn Using Wikis for Projects