Managing Yourself Instead of Managing Time

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Managing Yourself Instead of Managing Time

• November 3rd, 2010
• Presenter Andrew Sanderbeck
• Waynesville, North Carolina
• PCI Webinars
• www.peopleconnectinstitute.com

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Foundation of Learning

• Share your experiences. They provide valuable
  insight.
• If you are doing something that gets the results
  you want, keep doing it.
• Take the information you learn here and put it
  into your own style.

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Goals and Objectives

• Time Management Myths
• Planning, Delegating and Goal Setting
• Case Studies About Managing Yourself
• 5 Steps to Better Managing Yourself and Your Time
• Tips to Help You Manage You
• 20 Minute Rule

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Polling Question 1

• I have read at least one book or attended one
  workshop on Time Management
• True
• False

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Time Management
ThenWhat is Managing Yourself?
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Time Management Myths
                                                                           
(a) He/she has more time than I have. ?  (b)
There just isnt enough time in a day to get
things done. ? (c) Some day the pressures will
be off.
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                      
   
                               
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Polling Question 2

• I understand that comparing myself to someone
  usually means that I lose!
• Yes
• No

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Case Study

• The Working Parent

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An 18-Minute Plan for Managing Your Day

• STEP 1 (5 Minutes) Set Plan for Day
• STEP 2 (1 minute every hour) Refocus
• STEP 3 (5 minutes) Review

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Delegation
To help leaders ensure effective
delegation Have each of your employees or team
members list her or his key areas of
responsibility. Schedule one-on-one sessions with
each person. Review each area of responsibility
and ask, "Are there cases where you believe that
I get too involved and can let go more? Are there
cases when I need to get more involved and give
you some more help?"
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Goal Setting
Goal-setting tools can be divided in two groups
inner or mind tools and outer or technical tools.
The first group helps you to achieve your goal
by changing negative belief and thought patterns
and by altering messages that you send to your
subconscious mind. Remember Thoughts are
Things and The Law of Attraction
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Goal Setting

• Outer tools are various techniques, tips and
  methods and additional manuals and worksheets
  that help you in the process of goal setting.
• Think SMART Goals for Example!

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Case Study

• The Organized Worker

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5 Steps to Better Managing Yourself and Your Time
1 Activity Log
Log your time for a few days and then analyze the
log. Chances are you'll be extremely surprised at
the length of time you spend each day on low
value activities. By analyzing your activity log,
you'll be able to identify and eliminate
time-wasting or low yield activities. You'll also
learn which times of the day you're most
effective so you can schedule your most important
tasks during these times. 
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5 Steps to Better Managing Yourself and Your Time
2 Time Wasters

• Lack of clear priorities and objectives is
  probably one of the worst time wasters there
  is. It affects all you do professionally and
  personally. Those who accomplish the most in a
  day know exactly what they want to accomplish. 

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5 Steps to Better Managing Yourself and Your Time
2 Time Wasters

• Goals and objectives are not just yearly things
  but should be daily considerations. If they're
  not, it's easy to spend too much time on minor
  tasks and not the things that are most important
  to your work and life. If you implement this tip
  alone, it will make a huge difference in how
  effective you are each day. 

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5 Steps to Better Managing Yourself and Your Time
3 Time Blocks

• Many of us have heard of time blocks but how many
  of us actually utilize this extremely powerful
  tool? Time blocks are an extremely effective way
  to significantly reduce or eliminate your major
  time-wasters. 

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5 Steps to Better Managing Yourself and Your Time
4 80/20 Rule

• To help identify which 20 of your activities
  are the most important, you should constantly be
  asking yourself throughout the course of the day,
  "Is this the most important use of my time right
  now?" This should become your mantra. 
• Ideally, you should be spending 80 of your time
  on what you do best. 

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5 Steps to Better Managing Yourself and Your Time
5 Overwhelm

• Do you have an overwhelming task which you
  routinely pick up and then put down every
  morning? To get started with a task that seems
  overwhelming or you just don't feel like doing,
  use small periods of time to get started. 
• 20 Minute Rule!!

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Polling Question 3

• I learned at least one thing today that I can
  immediately apply!
• Yes
• No

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Thanks for Attending

• Training with PCI Webinars!
• When I Wake Up, if I Find You SleepingYoure
  Fired! Training for the New Supervisor and
  Manager with Ned Parks
• Wednesday November 10th at 100 pm