Document

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Document

• WHAT EXPORT SHIPPING DOCUMENTS DO I NEED?
• vary widely according to the country of
  destination and the type of product being
  shipped.
• Failure to comply can delayed or end payment
  goods could be seized or you could be fined,
  denied further export privileges, or jailed.

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Most Commonly Required Documents

• U.S. Shipper's Export Declaration
• Used by the U.S. Census Bureau to compile trade
  statistics and to help prevent illegal exports.
• The SED and instructions on how to fill it out
  are available from a variety of sources including
  the U.S. Government Printing Office
  (202-512-0000) and the U.S. Census Bureau's home
  page.
• Do I Need to Submit an SED for My Shipment?
• Required for any shipment valued at 2,500 or
  above (If the shipment is valued at over 2,500
  but is made up of various commodities falling
  under several Schedule B numbers none of which is
  valued at 2,500 or higher, no SED is required.)
• Required for any shipment to particular
  countries, such as Cuba, Libya, and North Korea,
  and for any shipment requiring a validated export
  license.
• Required for shipments to Puerto Rico, the U.S.
  Virgin Islands and the former Pacific Trust
  Territories even though they are not considered
  exports (unless each Schedule B item is under
  2,500).
• Shipments to Canada do not require an SED.
  (Shipments to third countries passing through
  Canada do need an SED.)
• Sample http//www.citd.org/startup/eb/appendix.cfm
  ?sec89

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Bill of Lading

• Def. Document issued by a carrier to a shipper,
  signed by the captain, agent, or owner of a
  vessel, furnishing written evidence regarding
  receipt of the goods, the conditions on which
  transportation is made, and the engagement to
  deliver goods at the prescribed port of
  destination to the lawful holder of the bill of
  lading. Both a receipt for merchandise and a
  contract to deliver it as freight.
• Contract among three parties to provide
  transportation of cargo
• Consignor -party delivering goods to the carrier
  usually the seller
• Carrier - party accepting legal responsibility to
  provide transportation often the transportation
  company
• Consignee - party entitle to receive the cargo
  buyer, bank, an agent

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Types of Bill of Lading

• Straight bill of lading
• Indicates that the shipper will deliver the goods
  to the consignee.
• Document does not give title to the goods. It is
  non-negotiable.
• Consignee need only to identify himself to claim
  the goods.
• Often used when payment for the goods has been
  made in advance.
• http//www.export911.com/e911/ship/docBL.htm(See
  for ocean bill of lading) or http//www.citd.org
  /startup/eb/appendix.cfm?sec91

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• Shipper's order bill of lading
• Def. Title document to the goods, issued to the
  order of a party, usually the shipper, whose
  endorsement is required to effect its
  negotiation. Title remains with whose order it is
  made out to. If made to to order title remains
  with shipper until it is endorsed.
• Commonly used for letters of credit transactions.
• Negotiable and the surrender of the original,
  properly endorsed (by the shipper), is required
  for delivery of the merchandise.
• Title remains with whose order it is made out to.
  If made to out to order title remains with
  shipper until it is endorsed.
• The customer usually needs the original or a copy
  as proof of ownership to take possession of the
  goods.

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• Air waybill - carrying agreement between the
  shipper and the air carrier.
• In contrast to the ocean bill of lading it is a
  non-negotiable instrument and serves as a
  shipping contract and receipt to the shipper.
• certifies that the airline has accepted the goods
  as listed on the air waybill and agreed to carry
  the goods to the airport of destination in
  accordance with the conditions of the contract.
• Sample http//www.export911.com/e911/ship/docAWB
  .htm (See for airway bill of lading)
• Or http//www.citd.org/startup/eb/appendix.cfm?se
  c92

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• Export Packing List
• itemizes the material in each individual package
  and indicates the type of package box, crate,
  drum, carton, and so on.
• shows individual net, legal, tare, and gross
  weights and measurements for each package (in
  both U.S. and metric systems).
• The list is used by the shipper or forwarding
  agent to determine the total shipment weight and
  volume and whether the correct cargo is being
  shipped.
• Sample http//www.citd.org/startup/eb/appendix.cfm
  ?sec90

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• Certificate of Origin
• Some nations require a signed statement as to the
  origin of the export item.
• Available through chamber of commerce.
• May be required even though the commercial
  invoice contains the information
• Sample http//www.citd.org/startup/eb/appendix.cf
  m?sec96