Time Management

1
Time Management

• Presented by
• Lisa Osler
• Pam McLean
• Darlene Poier

2
Time Management

• What is it?
• Costing your time
• Time stealers
• Logging your time using the Activity Sheet
• Organizing your time

3
Time Management Explained

• Time cant be managed
• We can only manage ourselves
• Time is uncontrollable
• Self-management
• Plan
• Delegate
• Organize
• Direct
• Control

4
Costing Your Time

• An average person works 200 days/year
• At an average of 7.5 hours/day you are working
  approx. 1500 hours/year
• Multiple this by the hourly rate (for example
  20/hr) to calculate the cost of your time)
• 1500 X 20 30,000
• Is the task worth your time?

5
Time Stealers

• Telephone interruptions
• Personal visitors
• Meetings
• Inability to delegate
• Procrastination and indecision

6
Time Stealers (Contd)

• Unclear objectives and priorities
• Inadequate technical knowledge
• Desk management and personal disorganization
• Internet surfing

7
How to Overcome These Roadblocks

• We must first figure out where and how our time
  is spent
• Use an Activity Sheet

8
Daily Activity Sheet
6
2.5
1.5
.5
10.5
1.5
1
2.5
1.5
7
8.5
1
1.5
1.5
9
Daily Activity Sheet (Contd)
10
Daily Activity Sheet (Contd)
11
Now to Organize

• Now that we know how time is being spent, we have
  to decide where priorities lie and adjust them
  accordingly

12
Organizing Your Time

• Spend time planning and organizing
• Set goals
• Prioritized To-Do List
• Rocks in Jar
• Biological Prime time
• Eliminate the urgent
• Perfection

13
Organizing Your Time (Contd)

• Procrastination
• Say no
• Reward yourself
• Flexibility

14
Conclusions

• Time Management skills are necessary in order to
  achieve personal and professional goals.
• Once time is wasted, it can never be returned.
• By establishing how much your time is worth,
  deciding on work priorities, creating activity
  logs and action plans, and following a
  prioritized to do list, you will be able to
  achieve the personal goals that you have set.