Tendering and Purchasing Procedures in Aided Schools

1
Tendering and Purchasing Procedures in Aided
Schools
EMBC No. 30/1999 EMBCM No. 194/2004
2
Procurement Practices

• Procurement requirements
• Items of same category in same quotation/tender
  schedule
• Dividing requirement into installments
• not allowed
• Evading financial limits not allowed

3
Procurement Practices

• Consideration of offers
• On an itemized, group or overall basis

4
Procurement Practices

• Inviting quotations/tenders
• By rotation
• From different suppliers
• No offer not a valid quotation/tender

5
Procurement Practices

• Single quotation/tender
• Record on detailed reasons
• (e.g. sole agent,
• no other suppliers in market etc.)

6
Procurement Practices

• Closing date and time
• Setting for receipt of quotations/tenders
• (for both oral or written quotations/tenders)
• Late quotation/tender should not be opened
• (date-stamp and initial to certify lateness)

7
Procurement Practices

• Reason for rejecting lowest/lower offers
• Record on detailed reasons
• Details of deviation from specifications

8
Revised Procurement Arrangements(w.e.f. 1
September 2004)

• Competitive bidding
• Not required for purchases of stores or services
  not exceeding 5,000 to meet immediate needs
• school staff at appropriate level certify that -
• such purchases are essential and
• prices are fair and reasonable