April 24, 2002

1
Project Overview

• April 24, 2002

2
Agenda

• Introductions
• Welcoming Remarks
• Project Organization Chart
• Project Scope
• PeopleSoft Applications
• Implementation Services
• Implementation Overview
• Methodology
• Timeline
• Roles and Responsibilities
• Project Charter
• Project Objectives
• Project Controls

• Communication Plan
• Q and A Document
• Website
• IVN Updates
• Project Facilities
• Bismarck
• Fargo
• Grand Forks
• Training Plan
• Approach
• Training Curriculum
• Questions / Closing Remarks

3

• Introductions

4
Project Team Org Chart
5
Project Team Org Chart (continued)
6
Project Team Org Chart (continued)
FINANCIALS
7
Project Team Org Chart (continued)
HUMAN RESOURCES
8
Project Team Org Chart (continued)
STUDENT ADMINISTRATION
9
Project Team Org Chart (continued)
TECHNICAL
10

• Project Scope

11
PeopleSoft Applications
Bolded Applications are part of Implementation
Services
12
PeopleSoft Applications (continued)
Bolded Applications are part of Implementation
Services
13

• Implementation
• Overview

14
Five-Phased Implementation Approach
G o L i v e W i n d o w

Phase 1 - Initiation
Phase 2 - Design
Phase 3 - Development
Phase 4 - Migration
Phase 5 Post Production
15
Phase 1 - Initiation
G o L i v e W i n d o w

Phase 2
Phase 3
Phase 4
Phase 5
16
Phase 2 - Design
G o L i v e W i n d o w

Phase 1
Phase 3
Phase 4
Phase 5
17
Phase 3 - Development
G o L i v e W i n d o w

Phase 1
Phase 2
Phase 4
Phase 5
18
Phase 4 - Migration
G o L i v e W i n d o w

Phase 1
Phase 2
Phase 3
Phase 5
19
Phase 5 Post Production
G o L i v e W i n d o w

Phase 1
Phase 2
Phase 3
Phase 4
20
Implementation Timeline

• The implementation work is to be executed over
  approximately thirty (30) calendar
• months beginning April of 2002 and completed in
  the third quarter of 2004. The
• proposed timeframe for each component is
• Component One Two Campus Pilot April 2002 to
  April 2003
• Component Two Office of Management and Budget
  April 2002 to April 2003
• Component Three Eleven Campus Roll Out Third
  quarter 2003 to
• third
  quarter 2004
• Component Four State Agency Roll Out Third
  quarter 2003 to
• third
  quarter 2004
• Post Production Support Ninety calendars days
  from the final acceptance

21

• Roles
• Responsibilities

22
Maximus Staff
North Dakota Staff

• Project Management Team
• Project Scope
• Detailed Implementation and Roll Out Planning
• Project Resources
• Issue Escalation and Resolution
• Project Schedule
• Communications

• Project Management Team
• MAXIMUS Counterpart
• Project Scope
• Coordinate ND Resources
• Issue Escalation and Resolution
• Project Schedule
• Communications

23
Maximus Staff
North Dakota Staff

• Module Leads
• Business Process Review
• Fit Sessions
• Prototype
• System/Acceptance Testing
• Subject Matter Experts - (Guest Stars)
• Business Process Review
• Fit Sessions
• Acceptance Testing

• Module Leads
• Business Process Review
• Fit Sessions
• Configuration Design
• Prototype
• System Testing
• End User Training

24
Maximus Staff
North Dakota Staff

• Technical Team
• Interface Design Development
• Conversion Development
• Report Design
• Security Administration
• System Maintenance
• Knowledge Transfer

• Technical Team
• Legacy and External Systems
• Data Programming
• Testing
• Security
• On-going Maintenance

25
Maximus Staff
North Dakota Staff

• Training Developers and Trainers
• Baseline Manuals
• Curriculum Development
• Manual Development
• Instructor Guides
• Train-the-Trainer Sessions
• Trainers
• Training Support

• Training Department
• Manual Preparation
• Document Production
• Facilities
• Scheduling
• Trainers
• Training Support
• Environment/Equipment

26

• Project Charter

27
Project Objectives

• Best Business Practices
• Adapt to Software Functionality (Minimize
  Customizations)
• Integrated Systems
• Flexible Structure (accommodates State-wide
  Agency
• and Multi-Campus Structure)
• Self-Service Applications
• Flexible Reporting Capabilities
• Intuitive, Easy to Use System Navigation

28
Project Controls

• Change Management Plan
• Status Reports
• Issue Tracking and Resolution Procedures
• Risk Management Procedures
• Quality Assurance
• Status Reports
• Documentation Standards and Procedures
• Central Document Repository

29

• Communication Plan

30
Communication Plan

• Weekly Project Team Meetings
• Executive Steering Committee Meetings
• Biweekly IVN Updates
• Project Website
• Q and A Document

31
Project Facilities

• Bismarck Facility
• - State Project Team
• Fargo Facility
• - Higher Ed HR and Financials Team
• Grand Forks Facility
• - Student Administration Team

32

• Training Approach

33
Training Approach

• Training has been grouped into two areas
  project team training and
• end-user training.
•  
• A detailed training plan has been developed for
  the State and NDUS project team members. The
  curriculum was based on the team members role on
  the project.
• A comprehensive training strategy and training
  plan will be developed for end users. The
  training plan will include activities required
  for tailoring the training material to North
  Dakotas final requirements, arranging for
  facilities and preparing instructors for
  training.

34
Project Team Training

• Delivered By
• PeopleSoft
• Attendees
• Project Team Members and Decision Makers
• Timeframe
• Attend at Beginning of Project
• Focus
• Business Rules, One time/Annual Set-Up, Technical
  Toolset and System Administration
• Location
• On-site or Regional Training Facilities

35
On the Project Training

• Developed and Delivered by
• MAXIMUS
• Attendees
• Project Team Members
• Timeframe
• Duration of Project, Post Production
• Focus
• Implementation Process and Knowledge Transfer
• Location
• On-site

36
End User Training

• Developed and Delivered by
• MAXIMUS and North Dakota
• Attendees
• Daily System Users, Technical Staff, Management
• Timeframe
• Just In Time - Prior to Roll out and On-Going
• Focus
• Navigation, Transactions, Inquiries, Reports
• Location
• On-site

37
Questions?