LSTA Procedures

1

• LSTA Procedures
• for Competitive Grants

Stacey Aldrich, Gerry Maginnity, LDS
Staff February 17, 2009
2
Agenda

• Overview of LSTA
• How much is available? When is it due?
• Review grant application
• QA

3
Overview of LSTA

• LSTA Priorities
• expand services for learning and access to
  information and educational resources in a
  variety of formats, in all types of library, for
  individuals of all ages
• develop library services that provide all users
  access to information through local, state,
  regional, national, and international electronic
  networks
• provide electronic and other linkages between and
  among all types of libraries
• develop public and private partnerships with
  other agencies and community-based organizations
  
• target library services to individuals of diverse
  geographic, cultural, and socioeconomic
  backgrounds, to individuals with disabilities,
  and to individuals with limited functional
  literacy or information skills and
• target library and information services to
  persons having difficulty using a library and to
  underserved urban and rural communities,
  including children from families with incomes
  below the poverty line

4
California LSTA 5-Year Plan, 2008-2012

• Literacy and Educational Support
• Responsive Changes in Library Services
• Digital Preservation and Resource Sharing
• Technological Access for All
• Access and Accessibility

Please check out the California LSTA Five-Year
Plan 2008-20212 at http//www.library.ca.gov/grant
s/lsta/docs/STATE_PLAN_08_12.pdf
5
Before you write a competitive grant

• Digital Storytelling Program
• Due Date May 4, 2009
• Amount up to 10,000 plus equipment
• Local History Digital Resources Program
• Due Date May 4, 2009
• Amount up to 5,000
• Out-of-School-Time Online Homework Help Program
• Due Date April 1, 2009
• Amount up to 100,000 in year 1, sliding scale
  in years 2 3
• Public Library Staff Education Program
• Due Date March 18, 2009
• Amount up to 5,000 per year for up to 5 years

6
A total amount of 750,000 is available for this
competitive cycle.
All grants will be DUE MAY 4, 2009.
7
grant application
8
grant application 9 elements

• Basic Information
• Project Background and Summary
• Planning and Evaluation
• Grant Timeline/Activities
• Budget
• Attachments
• Internet Certifications for Applicant
• Assurances
• Certifications

9
element 1 basic information

• Applicant Information
• All of the basic contact information for you and
  your library.

10
element 1 basic information

• Applicant Information
• All of the basic contact information for you and
  your library.

• Project Information
• Project Title
• LSTA Funds Requested
• Local Match
• Total Project Cost
• Federal LSTA Purpose
• Californias FY2008 Priorities
• Number of persons served
• Primary audience
• Signature of the Director

11
element 2 project background summary

• Introduction to your project
• Limited to 1 page
• 12 point font
• Brief background of library
• How you identified the need for your project
• How the project relates to your library
  jurisdictions strategic plan
• What will be accomplished if you implement the
  project?

BE CLEAR and CONCISE
12
element 3 planning and evaluation

• 12 point font
• 5 items (A-E)
• A. Project Purpose
• B. Project Activities/Methods
• C. Project Outputs
• D. Project Outcomes
• E. This project will be successful if

13
element 3 planning and evaluation item A

• Project Purpose
• The purpose statement should answer the following
  questions
• We do what,
• for whom,
• for what expected benefit

Example The Springfield County Librarys Its
Never Too Early program will provide a series of
structured activities (including story hours and
developmental reading kits) for children ages
birth to five and their parent/caregivers to
increase the amount of reading time young
children have with adults and enable pre-school
children to start kindergarten on time.
14
element 3 planning and evaluation item B

• Project Activities/Methods
• Activities or methods that will be used to carry
  out your project
• Describe steps needed to reach desired results
• Should be linked to timeline

15
element 3 planning and evaluation item C

• Project Outputs
• Outputs are measures of service or products
  provided.

• Examples
• 15 story hours will be held
• 50 children and caregivers will have participated
• 5 kits will be created and given to each branch

16
element 3 planning and evaluation item D

• Project Outcomes
• Outcomes are changes in a target audiences
  skills, knowledge, behavior,
• attitude, and status or life condition. Outcomes
  are
• measurable
• stated in terms of who, what, when, and how much
• stated in terms of how they will be measured
• clear on how much change is expected
• state in numerical terms

Example By August 31, 2004, 85 of
parents/caregivers read to their children 5 or
more times.
17
element 3 planning and evaluation item D

• Project Outcomes
• Outcomes are changes in a target audiences
  skills, knowledge, behavior,
• attitude, and status or life condition. Outcomes
  are
• measurable
• stated in terms of who, what, when, and how much
• stated in terms of how they will be measured
• clear on how much change is expected
• state in numerical terms

Example Bu August 31, 2004, 85 of
parents/caregivers read to their children 5 or
more times a week.
NOTE Your project may not lend itself to
Outcomes. Be sure to create solid
outputs (item C).
18
element 3 planning and evaluation item D

• Determining if you have an Outcome Measurement
  Project

Need to include in Grant App
19
element 3 planning and evaluation item D

• How will you measure you outcomes?

20
element 3 planning and evaluation item E

• This project will be successful if
• Think about the project completed.
• What does success look like?

21
element 4 grant timeline/activities

• Timeline of major project activities
• Indicates when activities begin and end
• List activity and put xs in the boxes that
  indicate the months that the activity will be
  done.

Example
22
element 5 budget

• Complete budget table designed to provide
  detail information about the requested funding
• Salaries Benefits
• Materials
• Equipment (Items over 5,000 per unit)
• Operating Expenses
• Contracted Services
• Supplies
• Other Charges (include travel)
• Local Match what is your library contributing
  toward the project?
• Indirect up to 10 of the total LSTA funding
  that you are requesting
• Describe how project will be supported
  financially in future

23
element 6 attachments

• Attachments should provide supporting data for
  information provided in the
• narrative. Examples include
• letter of support from individuals or groups
  directly involved in the project
• a list of contacts made or other projects visited
• citations from reports supporting the needs
  statement
• staff position descriptions
• sample evaluation tools
• other information that supports your grant
  narrative, e.g. information about research based
  models.

24
element 7,8,9 certifications assurances

• Each library has to complete and sign the
  certifications and assurances
• represented in elements 7,8, and 9.
• Element 7 Internet Certification for Applicant
  (SIGNATURE)
• Element 8 Assurances
• Element 9 Certifications (SIGNATURE)
• Be sure to read and to get the appropriate
  signatures before sending in your
• grant application.

25
application submission

• WHAT Submit Original and 3 copies
• HOW By mail, non-postal, fax, email
• WHEN By 430 p.m. on May 4, 2009
• Addresses, fax, and email address for submission
  are in the Instruction Guide. If you fax or email
  your application, you will need to mail the
  signed Element 1 page and certification pages.
  The signature pages will need to be received
  within 7 days of the faxed or emailed
  application.

26
Please feel free to contact any LDS Staff Member.
All contact information is available via
http//www.library.ca.gov/about/staff/dept/lds.htm
l or CONTACT Mickie Potter PHONE
916-653-4730 EMAIL mpotter_at_library.ca.gov