Basic Copy Cataloging Books

1
Basic Copy Cataloging (Books)

• Prepared by
• Lynnette Fields, Lori Murphy,
• Kathy Nystrom, Shelley Stone
• as an LSTA grant
• Funding for this grant was awarded by the
  Illinois State Library (ISL), a Division of the
  Office of the Secretary of State, using funds
  provided by the Institute of Museum and Library
  Service (IMLS), under the Federal Library
  Services and Technology Act (LSTA).

2
Session 5 Access Points

• Access points within the cataloging process
• What are access points
• Names Main and added entries
• Uniform titles
• Series tracings
• Title added entries
• How to choose the main entry
• When to add other access points to a record

3
Access Points

• An access point is a name (person or corporate
  body), subject term, title, call number, control
  number, etc., under which a bibliographic record
  may be searched and identified.
• Some of these fields are under authority control.

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The Cataloging Process

•   I. Descriptive Cataloging
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Create Unique Bibliographic Description (of Book)
Provide Access to Bibliographic Record (for Work)
8 areas of description ISBD i. elements
ii. order iii. punctuation
Choice of access points i. main entry ii.
added entry
Form of entries
Create Bibliographic Record (card or MARC)
Authority control
5
Catalog Card Format
973.7 Freedman, Russell. F853L Lincoln
a photobiography / Russell Freedman. 1987
New York, 1987 N.Y. Clarion Books,
c1987. 105 p. ill. 24 cm.
Includes bibliographical references (p. 142-143)
and index. Photographs and text trace
the life of the Civil War President.
The mysterious Mr. Lincoln A backwoods boy --
Law and politics -- Half slave and half free
Emancipation -- This dreadful war --
Who is dead in the White House? -- A
Lincoln sampler In Lincoln's footsteps.
1. Lincoln, Abraham, 1809-1865.

• Name
• Access
• Points

I. Alfred Whital Stem Lincolniana
Collection (Library of Congress).
6
MARC Format

• Access Points

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Choice of Access Points AACR2 Chapter 21

• Deals with
• what the main entry should be
• what added entries should be made

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The Cataloging Process

• AACR2 -- chap. 22-26

Description (Creation of bibliographic record)
Descriptive Cataloging
Choice of entry
AACR2 -- chap. 21
Form of entry
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Chap. 21 Summary

• General rule 21.1
• Works of single responsibility 21.4
• Works of unknown or uncertain authorship, or by
  unnamed groups 21.5
• Works of shared responsibility 21.6
• Collections, and works produced under the
  direction of an editor 21.7
• Mixed responsibility 21.8-21.27
• Related works 21.28
• Added entries 21.29-21.30

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Types of Access Points

• Access points required by Chapter 21, if
  appropriate
• name access
• authors
• editors and compilers
• translators
• illustrators
• corporate bodies
• title access
• series access

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Where to look when choosing access points

• Chief source (e.g. title page)
• Statements prominently presented
• Information within the item (e.g., preliminaries,
  colophon, etc.)

12
Concept of Main Entry

• In each cataloging record one access point is
  chosen as the main entry heading
• Main entry is assigned to the entity that is
  primarily responsible for the intellectual
  content
• If primary intellectual responsibility cannot be
  determined, title is main entry

13
Concept of Added Entry

• All other access points will be added entries,
  e.g.,
• Any other entity responsible for the intellectual
  content
• Any variant titles
• Series added entries

14
Main Added Entries

• How to you choose the main entry
• Examine the item based on AACR2 Chap. 21.1
• When to include added entries
• Check AACR2 Chap. 21.29-21.30 for mandated
  entries
• Add if needed by users of the catalog
  (catalogers judgment)

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Selection of Main Entry

• Basic general rule for choice of main entry, Rule
  21.1 is divided into 3 parts
• 21.1A Works of personal authorship
• 21.1B Entry under corporate body
• 21.1C Entry under title

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Rules for Choice of Main Entry

• Name
• Personal authorship
• single personal authorship
• shared responsibility
• mixed responsibility
• Corporate body
• Title

17
Personal Author

• Person chiefly responsible for the creation of
  the intellectual or artistic content of a work

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Single Personal Author 21.4A

• Person who is chiefly responsible for the books
  existence
• intellectual content of a book
• artistic content of a book
• Main entry is under the author

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Single Personal Author 21.4A
JANET Paris Was Yesterday, 1925-1939 FLANNER EDIT
ED BY IRVING DURTMAN
title page

• 100 1_ Flanner, Janet, d 1892-
• 245 10 Paris was yesterday, 1925-1939 / c Janet
  Flanner edited by Irving Durtman.

20
Works of Shared Responsibility 21.6

• Works produced by the collaboration of 2 or more
  persons who performed the same kind of activity
• principal author indicated 21.6B
• principal author not indicated 21.6C

21
Works of Shared Responsibility 21.6B1
Principal author indicated
Beyond ambition how driven managers can lead
better and live better by Robert E. Kaplan
with Wilfred H. Drath and Joan R. Kofodimos

• 100 1_ Kaplan, Robert E.
• 245 10 Beyond ambition b how driven managers
  can lead better and live better / c by Robert E.
  Kaplan with Wilfred H. Drath and Joan R.
  Kofodimos.

title page
22
Works of Shared Responsibility 21.6C1
No principal author indicated
ART and OUTRAGE A Correspondence about
HENRY MILLER Between LAWRENCE DURRELL and ALFRED
PRELES With Intermissions by HENRY MILLER

• 100 1_ Durrell, Lawrence.
• 245 10 Art and outrage b a correspondence
  about Henry Miller / c between Lawrence Durrell
  and Alfred Preles with intermissions by Henry
  Miller.

title page
23

• LETS TAKE A BREAK

24
Works of Mixed Responsibility 21.8-21.28

• Previously existing works that have been modified
• adaptations, revisions, translations
• New works in which different persons or bodies
  perform different activities
• e.g., collaborative work by a writer and an artist

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Works of Mixed Responsibility Chap. 21

• Adapter 21.10
• Writer with an illustrator 21.11A
• Original author of a translation 21.14
• Collaborator 21.24

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Main Entry- Works of Mixed Responsibility 21.10A
Adaptation
GONE WITH the WIND, the screenplay by Sidney
Howard based on the novel by Margaret Mitchell

• 100 1_ Howard, Sidney.
• 245 10 Gone with the wind, the screenplay / c by
  Sidney Howard based on the novel by Margaret
  Mitchell.

title page
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Main Entry - Works of Mixed Responsibility 21.11A
Illustrated

• Gentlemen Prefer Blondes
• the illuminating diary of a professional lady
• by Anita Loos
• Intimately illustrated by Ralph Barton

• 100 1_ Loos, Anita.
• 245 10 Gentlemen prefer blondes b the
  illuminating diary of a professional lady / c by
  Anita Loos intimately illustrated by Ralph
  Barton.

title page
28
Main Entry - Works of Mixed Responsibility 21.14A
Translation

• SEMPER LUDET
• A Latin Version of A.A. Milnes
• The House At Pooh Corner
• Translated by Brian Staples
• Illustrated by Ernest H. Shepard

• 100 1_ Milne, A. A. q (Alan Alexander), d
  1882-1956.
• 245 10 Winnie ille Pu semper ludet b a Latin
  version of A.A. Milnes The house at Pooh Corner
  / c translated by Brian Staples illustrated by
  Ernest H. Shepard.

WINNIE ILLE PU
title page
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Main Entry - Works of Mixed Responsibility 21.24A
Collaboration between artist writer

• The Gardens of LOUISIANA
• Places of Work and Wonder
• Photographs A.J. Meek
• Text Suzanne Turner

• 100 1_ Meek, A. J.
• 245 14 The gardens of Louisiana b places of
  work and wonder / c photographs, A.J. Meek
  text, Suzanne Turner.

title page
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Rules for Choice of Entry

• Name
• Personal authorship
• single personal authorship
• shared responsibility
• mixed responsibility
• Corporate body
• Title

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Corporate Body 21.1B

• An organization or a group of persons that is
  identified by a particular name and that acts, or
  may act, as an entity.

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Corporate Bodies

• Projects programs
• Religious bodies
• Conferences
• Athletic contests
• Exhibitions, expeditions, fairs festivals
• Vessels (ships
• space ships)

• Associations
• Institutions
• Business firms
• Non-profit enterprises
• Governments government agencies

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Corporate Body Main Entry 21.1B

• The corporate body is the main entry when the
  work emanates from the body
• is issued by the body or
• has been caused to be issued by the body or
• originated with that body
• Works dealing with the policies, procedures,
  operations or resources of the body, or which
  record or report its collective thought or
  activity.

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6 Determining Categories for Corporate Body Main
Entry 21.1B2

• Deals with the body itself
• Certain legal, governmental, or religious types
  of works
• Official pronouncements that represent the bodys
  position
• Works of a collective nature which report on
• Conference activities, expeditions, or events
• Works that result from the collective activity of
  a performing group as a whole
• Cartographic materials which were more than
  publications or distributed materials

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Corporate Body Main Entry 21.4B2a

• 110 2_ Metropolitan Museum of Art (New York,
  N.Y.)
• 245 10 Museum shapes / c the Metropolitan Museum
  of Art.

THE METROPOLITAN MUSEUM OF ART
MUSEUM
Shapes
title page
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Corporate Body Main Entry Legal Work 21.1B2b

• THE
• Pennsylvania
• LIBRARY
• State Library
• CODE
• Commonwealth of Pennsylvania
• Department of Public Instruction
• Pennsylvania State Library
• Harrisburg

• 110 _ Pennsylvania.
• 245 14 The library code.

title page
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Corporate Body Main Entry Collective Thought
of the Corporate Body 21.1B2c

• The Child and
• Television Drama
• The Psychological Impact
• Of Cumulative Viewing
• Formulated by the Committee on Social Issues,
  Group for the Advancement of Psychiatry

• 110 2_ Group for the Advancement of Psychiatry.
  b Committee on Social Issues.
• 245 14 The child and television drama b the
  psychosocial impact of cumulative viewing / c
  formulated by the Committee on Social Issues,
  Group for the Advancement of Psychiatry.

title page
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Corporate Body Main Entry Activity of a
Conference 21.1B2d

• 110 2_ Conference on Editorial Problems ?n (25th
  ?d 1989 ?c University of Toronto)
• 245 10 Challenges, projects, texts Canadian
  editing ?b Defis, projets et textes dans
  l'edition critique au Canada / ?c Twenty-fifth
  Conference on Editorial Problems
  Vingt-cinquieme Congres sur l'Edition
  Critique, November 17-18 novembre 1989 edited
  by John Lennox Janet M. Patterson redacteurs.

THE Conference on Editorial Problems
title page
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Corporate Body Main Entry Activity of a
Performing Group 21.4B2e

• 110 _ Firesign Theatre.
• 245 14 The Firesign Theatres big book of plays.

THE FIRESIGN THEATRE'S
Big Book of Plays
title page
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Rules for Choice of Entry

• Name
• Personal authorship
• single personal authorship
• shared responsibility
• mixed responsibility
• Corporate body
• Title

41
Title Main Entry

• No known creator
• 4 or more creators share equal responsibility for
  primary intellectual content (diffuse
  responsibility)
• Produced only under editorial direction
• Emanates from a corporate body, but not one of
  the 6 categories in Chapter 21.1B2
• Accepted as sacred scripture

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Title Main Entry No Known Creator 21.5A

• Supporting
• Microsoft Windows 95
• hands-on, self-paced training for supporting
  Windows 95
• Microsoft Corporation

• 245 00 Supporting Microsoft Windows 95 b
  hands-on, self-paced training for supporting
  Windows 95.
• 710 2_ Microsoft Corporation.

title page
43
Title Main Entry Shared Responsibility 21.6C1
Unknown, diffuse personal authorship, 4 or more

• Introductory Microbiology
• Trevor Gross
• Jane Faull
• Steve Ketteridge and
• Derek Springham

• 245 00 Introductory microbiology / c Trevor
  Gross et al..
• 700 1_ Gross, Trevor.

title page
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Title Main Entry Editorial Direction 21.30D1
Editor

• THE
• FEMINIST
• PAPERS
• From Adams to de Beauvoir
• edited, with a new preface , by
• ALICE S. ROSSI

• 245 04 The feminist papers b from Adams to de
  Beauvoir / c edited, with a new preface, by
  Alice S. Rossi.
• 700 1_ Rossi, Alice S., d 1922-

Abigail Adams Frances Wright Sarah Crimke Augus
Bebel Jane Addams Simone de Beauvoir
title page
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Title Main Entry Corporate Body Outside
Categories 21.1B3
From corporate body not listed in 21.1B2

• A Space for the
• ARTS
• A Facilities Guide for Santa Cruz County
• Project of the Santa Cruz Arts Commission

• 245 02 A space for the arts b a facilities
  guide for Santa Cruz County.
• 710 1_ Santa Cruz County (Calif.). b Arts
  Commission.

title page
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Title Main Entry Accepted as Sacred Scripture
21.37

• No definable author
• Issues include varying titles for different
  issues, editions, etc.,
• Entry usually under uniform title vs. title proper

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Questions??
48
Added Entries 21.29-21.30

• Access points not chosen as main entry
• Assigned to provide additional access points

49
Added Entry Title 21.30J1

• Contains varying forms of the title associated
  with the item that is different from the
  information in field 245
• Types of title
• Portion of title
• Parallel title
• Distinctive title
• Other title
• Cover title
• Added title page title
• Caption title
• Running title
• Spine title

50
Added Entry Title 21.30J1

• 40 MILLION SCHOOLBOOKS CANT BE WRONG
• Myths in American History
• by
• Ethan Ellis

• 100 1_ Ellis, L. Ethan.
• 245 10 40 million schoolbooks cant be wrong
  b myths in American history / c by L. Ethan
  Ellis.
• 246 3_ Forty million schoolbooks cant be wrong

title page
51
Added Entry Title 21.30J1

• FALL FRIGHT

• 100 1_ Herman, Gail, d 1959-
• 245 10 Fall fright / c by Gail Herman
  illustrated by Duendes Del Sur.
• 246 1_ i At head of title a Scooby-Doo!
• 246 1_ i At head of title a Cartoon Network

SCOOBY-DOO!
title page
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Added Entry Title 21.30J1
Portion of title

• 245 00 Booknotes b life stories notable
  biographers on the people who shaped America / c
  compiled by Brian Lamb.
• 246 31 Book notes

• BOOKNOTES
• Life Stories
• Notable Biographers on the People Who Shaped
  America
• Brian Lamp

title page
53
Added Entry Title 21.30J1
Distinctive title

• Annual Report

• 110 2_ Qantas Empire Airways, ltd.
• 245 10 Annual report / c Qantas.
• 246 13 Annual report and accounts

title page
54
Added Entry Title 21.30J1
Other title

• WORLD
• BOOK
• MILLENNIUM
• 2000

• 245 04 The World Book encyclopedia.
• 246 14 World Book millennium 2000

title page
55
Added Entry Title 21.30J1
Spine title

• Irma Schechter
• Chartbook of federal programs in aging

• 100 1 Schechter, Irma.
• 245 10 Chartbook of federal programs in aging /
  Irma Schechter.
• 246 18 Chartbook on aging

title page
56
Added Entries Names

• Personal names
• Collaborators (up to 3)
• Writers
• Editors and compilers
• Translators
• Illustrators
• Other related persons
• 4 or more, an added entry is made under the first
  named
• Corporate names
• Prominently named but not solely as distributor
  or manufacturer

57
Added Entry - Works of Shared Responsibility
21.30
Principal author indicated
Beyond ambition how driven managers can lead
better and live better by Robert E. Kaplan
with Wilfred H. Drath and Joan R. Kofodimos

• 100 1_ Kaplan, Robert E.
• 245 10 Beyond ambition b how driven managers
  can lead better and live better / c by Robert E.
  Kaplan with Wilfred H. Drath and Joan R.
  Kofodimos.
• 700 1_ Drath, Wilfred H.
• 700 1_ Kofodimos, Joan R.

title page
58
Added Entry Related Work 21.30G1
Adaptation

• 100 1_ Howard, Sidney.
• 245 10 Gone with the wind, the screenplay / c by
  Sidney Howard based on the novel by Margaret
  Mitchell.
• 700 1_ Mitchell, Margaret. t Gone with the wind.

GONE WITH the WIND, the screenplay by Sidney
Howard based on the novel by Margaret Mitchell
title page
59
Added Entry - Writers 21.30C1
Collaboration between artist and writer

• The Gardens of LOUISIANA
• Places of Work and Wonder
• Photographs A.J. Meek
• Text Suzanne Turner

• 100 1_ Meek, A. J.
• 245 14 The gardens of Louisiana b places of
  work and wonder / c photographs, A.J. Meek
  text, Suzanne Turner.
• 700 1_ Turner, Suzanne.

title page
60
Added Entry - Editor 21.30D1
JANET Paris Was Yesterday, 1925-1934 FLANNER EDIT
ED BY IRVING DURTMAN
title page

• 100 1_ Flanner, Janet, d 1892-
• 245 10 Paris was yesterday, 1925-1934 / c Janet
  Flanner edited by Irving Durtman.
• 700 1_ Durtman, Irving.

61

• Series
• A group of items related to each other by a
  common title
• Usually related in subject or form
• Each has its own title plus and a common title
  identifying them as part of the group

Tikal report no. 31 University Museum monograph
57
Thai archaeology monograph series no.
1 University Museum monograph 111
62

• Series-like phrase
• Character string (words, letters, combination of
  letters and numbers) not considered to be a series

Bantam books
TOR book
Books for professionals by professionals
63
Added Entry - Series

• Follow the OCLC authority file for tracing
  practice
• Traced series
• Untraced series
• Series traced differently
• Series-like phrase

64
Added Entry - Series

• If the item is part of a monographic series or a
  multipart monograph and has a title not dependent
  on that of the comprehensive item, prepare an
  analytical entry consisting of a complete
  bibliographic description of the part. Give
  details of the comprehensive item in the series
  area. 13.3A

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Added Entry - Series

• If the series statement has some distinct meaning
  and if it provides a useful collocation, then
  it is worth making an added entry i.e. 440
• If the series statement is more of a character
  string, code as 490

66
Added Entry - Series 21.30L1
Series

• THE
• FEMINIST
• PAPERS
• From Adams to de Beauvoir
• edited, with a new preface , by
• ALICE S. ROSSI

• 245 04 The feminist papers b from Adams to de
  Beauvoir / c edited, with a new preface, by
  Alice S. Rossi.
• 440 _0 Feminism and you v v. 3
• 700 1_ Rossi, Alice S., d 1922-

Feminism and You Volume 3
title page
67
Chap. 21 Recap

• Main entry under title
• Main entry under author
• Main entry under first author, added entry for
  second author
• Main entry under first author, added entries for
  second and third authors
• Main entry under title, added entry for first
  author

• 0 author
• 1 author
• 2 authors
• 3 authors
• 4 or more authors

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Chap. 21 Recap

• Issued from a corporate body
• Corporate body is the main entry if
• administrative nature
• some legal, governmental, and religious works
• records the collective thought of the body
• reports collective activity of a conference
• results of the collective activity of a
  performing group as a whole
• cartographic materials
• when in doubt, dont (Be sure to include as an
  added entry)

69
Questions??
70
Two Down, Three to Go!