Title: Deborah Hopkinson
1Grantwriting for Youth Services Librarians
- Deborah Hopkinson
- Vice President for Advancement
- Pacific Northwest College of Art
- Author www.deborahhopkinson.com
2What We Will Cover
- Overview of the Grantseeking Process
- Program Planning
- Research
- Potential Library Funding Sources
- Writing the Proposal
- Submitting Your Proposal
3Overview Grant-Seeking Process
- Program planning Why, what, and how much do we
need? - Research Who are our potential funding partners
and what are their requirements and needs? - Cultivation Building a relationship with
funders - Solicitation Preparing and Submitting a
Proposal - Implementation Administering the grant
- Stewardship Recognition and Acknowledgement
4The Proposal is Part of a Process
Planning and Priority Setting
Result
51. Program Planning
- Program planning Why, what, and how much do you
need? - Assessment of resources Do you have the
staff/volunteers to write and manage a complex
grant? - Use of other staff and volunteers Who needs to
be involved in the program planning process? - Collaborate and connect Connect with others who
have done similar programs find partners
6What Funders Look For
- High-quality programs that meet a real need in
the community - Track record of effective program delivery
- Capable leadership
- A strong organizational and financial
infrastructure - Collaborators and diverse group of supporters
- A good match with funders needs and requirements
72. Research Overview of Funding Sources
- Foundations family, independent, community,
corporate - Corporate Giving Programs
- Publicly-funding agencies and programs (NEA,
IMLS, Oregon Arts Commission, Oregon Cultural
Trust)
8What Is a Private Foundation?
- Nongovernmental, nonprofit organization
- Has its own funds or endowment
- Managed by its own trustees or directors or
family - Established to aid educational, social,
religious, scientific, or other charitable
activities through the making of grants
9Types of Private Foundations
- Independent
- Company-sponsored
- Family
- Operating
- 5 payout requirement
- Must disclose total giving and grants through
- Form 990-PF (Available through guidestar.org)
10Other Types of Grantmakers
- Corporate Giving Programs
- Marketing, corporate or company-sponsored
foundations - Companies may sometimes use marketing dollars for
sponsorships or cause-based marketing - company foundations may also have recognition
requirements, such as use of logo or sponsorship
recognition - Federal, State, and other public agencies
11Making a Match
- Who funds in my area of interest?
- Who funds in my geographic region?
- Who will provide the type of support I need?
- Why, what, and how much do we need?
- Has the grantmaker funded organizations like
mine? - How much does the grantmaker give to
organizations like mine?
12Research Resources
- Print directories and grant guides
- Foundation Center databases
- Foundation Directory Online
- Search Grantmakers
- Search Companies
- Search Grants
- Search 990s
13Other Research Sources
- National
- http//nnlm.gov/ner/funding
- Government Grants Grants.gov http//grants.gov
- Institute of Museum and Library Services
http//www.imls.gov -
- Other Organizations
- Library Grants blog http//librarygrants.blogspot
.com/ - Foundation Center http//foundationcenter.org
14More Grantmaker Information
- Grantmaker Web sites
- Grantmaker documents
- Annual reports
- Newsletters
- Guidelines/brochures
- RFPs
- IRS filings (Forms 990-PF and 990)
- Look for list of grants awarded
- News articles
15Grant Publications
- Grants for Libraries
- Grants for Libraries and Information Services
- National Guide to Funding for Libraries
Information Services - Fundraising for Libraries 25 Proven Ways to Get
More Money for Your Library
16- Stephanie Gerding Pam MacKellar
- Winning Grants A How-To-Do-It Manual for
Librarians with Multimedia Tutorials and Grant
Development Tools, published by Neal-Schuman
Publishers in August, 2010.
17List of Specific Resources
Please check all websites and RFPs for Current
eligibility and availability
18- The Alibris Collection Award
- The Alibris Collection Award is an annual grant
of books to an academic, public, special, or K-12
library supporting specific collection
development projects that advance the mission,
priority areas, and goals of the selected
library. The purpose of the Award is to help
provide materials for libraries with replacement
projects, retrospective collection-development
projects, or routine collection building needs. - Procedures and deadline for award applications
- To apply for the award, please do the following
- Create an online wishlist of desired titles.
- Send an e-mail to libraries_at_alibris.com,
notifying us that you would like your wishlist to
be considered for the Alibris Collection Award.
Include a brief statement of interest concerning
the desired collection and needs of your
particular library. - Award applications should be submitted via e-mail
to libraries_at_alibris.com, and must be received by
December 1, so that the winning library can be
selected and the award announced the following
January.
19- ALA Lets Talk About It Making Sense of the
American Civil War Grants - Deadline April 19, 2011
- The ALA Public Programs Office and the National
Endowment for the Humanities (NEH) announced an
increase in funding for the Lets Talk About It
Making Sense of the American Civil War reading
and discussion program grant. Following the
application process, 50 selected public, academic
and community college libraries will receive a
3,000 grant to support the reading and
discussion series in their library in addition to
books, promotional materials and other
programming support. Applications are available
at www.ala.org/civilwarprograms. - .
20- Barnes Noble http//www.barnesandnobleinc.com/c
ompany/codonation/co_donation.html - Deadline Applications are welcome at any time.
Please allow 60 days for a decision. - Barnes Noble's corporate contributions program
supports non-profit organizations that focus on
literacy, the arts or education (K - 12). - Early Reading First Program http//www.ed.gov/pro
grams/earlyreading/index.html - Deadline For pre-applications March 23. See
website for full details. - This program supports local efforts to enhance
the oral language, cognitive, and early reading
skills of preschool-age children especially those
from low-income families, through strategies,
materials, and professional development that are
grounded in scientifically based reading
research.
21- Better World Books LEAP Grants for Libraries
- Deadline March 25, 2011Better World Books is
providing grant opportunities to libraries to
significantly impact local literacy efforts.
Successful applications will use funds to advance
a compelling model literacy project. 75,000 in
funding is available.Interested libraries
should submit a short two page project overview.
The best proposals will be selected for a 30
minute conversation where they will pitch their
idea. Better World Books will select the winners
whose projects are most viable and ready to go.
Selected libraries will then be asked to complete
a more detailed project plan in coordination with
Better World Books. Selection criteria and more
information is available on the Better World
Books' LEAP website.
22- The Follett Challenge for School
LibrariesDeadline June 1, 2011The Follett
Challenge invites the education community to
promote the role that school libraries play in
encouraging and developing information literacy
and student engagement. Demonstrate how your
program makes use of technology and content to
engage students and improve information
literacy.Six winning libraries will be rewarded
with the cash-equivalent of products and services
from Follett. Five prizes, including a 35,000
first place prize, will be awarded by a panel of
judges. A sixth 10,000 prize will be awarded
based on online voting for the best video. The
application consists of a detailed program
description, a written endorsement of support
from the school's administration and a 3-5 minute
video as a creative representation of the
program's impact. For more information on the
Follett Challenge please visit
http//www.follettchallenge.com.
23- Giant Step Award http//www.galeschools.com/grant
_goldmine/giant_award/about_giant.htm - Deadline March 5
- Gale and School Library Journal give this award
annually to recognize outstanding school and
public libraries that have created innovative
programs that have an impact on children and
young adults. A total of 10,000 in cash prizes
will be awarded.
24- Hasbro Children's Foundation http//www.hasbro.o
rg/default.cfm?pagegrantmaking - Deadline April 1 through June 1
- The Hasbro Children's Foundation is committed to
improving the emotional, mental and physical
well-being of children, birth through age twelve,
through the support of innovative direct service
programs in the areas of health, education and
social services. Small grants are available to
direct service programs that meet a need of
disadvantaged children in a local community in an
innovative way. Funding decisions are guided by
the principles of caring, opportunity, and joy
and may be sought to seed a new program
component, or help make an existing program more
efficient or effective.
25- Giant Step Award http//www.galeschools.com/grant
_goldmine/giant_award/about_giant.htm - Deadline March 5
- Gale and School Library Journal give this award
annually to recognize outstanding school and
public libraries that have created innovative
programs that have an impact on children and
young adults. A total of 10,000 in cash prizes
will be awarded.
26- Home Depot Grants http//www.homedepotfoundation
.org/awards.html - Deadline Applications are welcome at any time.
- Home Depot focuses it's giving in four areas
affordable housing, at-risk youth, the
environment, and disaster preparedness. It's
focus on at-risk youth is "Established programs
that help to develop leaders and encourage young
people to become contributing community citizens
through job readiness training, leadership
development and volunteerism are specifically of
interest to The Home Depot Foundation. Grants are
directed toward programs that target youth, ages
12-18, residing in under-served communities. "
27- Jack Kent Cooke Foundation http//www.jackkentco
okefoundation.org/jkcf_web/content.aspx?page24142
27 - Deadline October 15
- Jack Kent Cooke Foundation's Innovation Fund
provides grants to nonprofit organizations to
spark the creation or expansion of innovative
education programs in a particular field. For
2005 grants, the Foundation invites proposals
from non-remedial, out-of-school programs in
critical reading and/or writing for elementary or
middle school students. Programs should be
designed to help students build high-level
reading and/or writing skills to help them excel
in rigorous academic environments as they mature.
Programs must operate in the United States and
serve low-to-moderate-income students. The
Foundation encourages applications from rural
communities, small towns, and other underserved
areas. Each grant will total between 100,000 and
200,000 and may cover one or two years of
program work. The Foundation anticipates awarding
three grants, which will be announced in March
2005.
28- Libri Foundation http//www.librifoundation.org/
- Deadlines Postmarked by March 15th, July 15th,
and December 15th - The Libri Foundation is a nonprofit organization
that donates new, quality, hardcover children's
books to small, rural public libraries in the
United States through its Books for Children
Program. Of particular interest are rural
libraries that serve a population under 5,000,
have a very limited budget, and have an active
children's department. In order to encourage and
reward local support of libraries, The Libri
Foundation will match any amount of money raised
by a library's local sponsor(s) from 50 to 350
on a 2-to-1 ratio. Thus, a library can receive up
to 1,050 worth of new, quality, hardcover
children's books. After a library receives a
grant, local sponsors (such as formal or informal
Friends groups, civic or social organizations,
local businesses, etc.) have four months, or
longer if necessary, to raise their matching
funds.
29- McKenzie Foundation http//www.mckenziefoundati
on.us/guidelines.phpgiving - Deadline Requests for 5,000 and under will be
considered at any time. - "Generally, The McKenzie Foundation looks for
creative projects or programs which can serve as
catalytic agents in their fields and that can
have an impact that will continue after the
specific project has been completed. The McKenzie
Foundation seeks proposals that support the most
effective and promising approaches to make a
significant difference in the initiative areas
and are well matched to the size and capabilities
of the organization making the request." The
Foundation offers grants for projects focusing on
early childhood development, education, the
environment, arts and culture.
30- Marshall Cavendish Excellence in Library
Programming Award http//www.ala.org/ala/awardsbu
cket/cavendishaward/cavendishaward.htm - Deadline December 1
- "An annual award consisting of 3,000 and a
citation of achievement recognizes either a
school or public library which demonstrates
excellence in library programming by providing
programs which have community impact and respond
to community needs...Eligible programs or
particular interest for consideration includes
support of educational programs, library programs
for children and adults, reading and literature
programs for children, library programs for young
adults, programming for multi-ethnic groups,
community outreach, literacy programs and
providing programs and services for persons with
disabilities.
31- Meyer Memorial Trust
- Sample grant
- Hood River County, Hood RiverAwarded 61,000To
provide the new Hood River County Library
District with staff for re-opening the local
library
32- Marshall Cavendish Excellence in Library
Programming Award http//www.ala.org/ala/awardsbu
cket/cavendishaward/cavendishaward.htm - Deadline December 1
- "An annual award consisting of 3,000 and a
citation of achievement recognizes either a
school or public library which demonstrates
excellence in library programming by providing
programs which have community impact and respond
to community needs...Eligible programs or
particular interest for consideration includes
support of educational programs, library programs
for children and adults, reading and literature
programs for children, library programs for young
adults, programming for multi-ethnic groups,
community outreach, literacy programs and
providing programs and services for persons with
disabilities.
33- Milagro Foundation http//www.milagrofoundation.
org/ - Deadline Applications are welcome at any time.
- The Milagro Foundation offers grants ranging
between 2,500 - 5,000 to community-based
organizations that work with children and youth,
especially those at risk and disadvantaged due to
such factors as poor health, illiteracy, or
insufficient educational and cultural
opportunities. The focus is on projects which
address health education, literacy, and arts and
culture education. Examples of projects that have
been funded recently are reading and cultural
enrichment programs in Spanish for community
residents children and artists fees and
materials for the Multicultural Arts Summer
School serving children in the Mission area of
San Francisco. - .
34- Mockingbird Foundation, Inc. http//www.mockingb
irdfoundation.org/funding/ Deadlines February 1,
August 1 - Distributes proceeds from the sale of products
related to the band Phish to support music
education for children. MFI is interested in
targeting children eighteen years or younger, but
will consider projects which benefit college
students, teachers, instructors, or adult
students. MFI is particularly (though not
exclusively) interested in programs which benefit
disenfranchised groups, including those with low
skill levels, income, or education with
disabilities or terminal illnesses and in foster
homes, shelters, hospitals, prisons, or other
remote or isolated situations. MFI is
particularly interested in projects that
encourage and foster creative expression in any
musical form (including composition,
instrumentation, vocalization, or improvisation),
but also recognizes broader and more basic needs
within conventional instruction. MFI encourages
applications associated with diverse or unusual
musical styles, genres, forms, and philosophies.
Education may include the provision of
instruments, texts, and office materials, and the
support of learning space, practice space,
performance space, and instructors/instruction.
MFI is particularly interested in projects that
foster self-esteem and free expression. Grants
from 50.00 - 5,000 are available. - .
35- Oregon Library Services Development Grants
- .http//www.oregon.gov/OSL/LD/LSTAcomp.shtml
LSTA Competitive Grants in generalEach year, the
Oregon State Library makes around 800,000 in
competitive grants in the state to legally
estsblished libraries, or non-profit entities
serving libraries. Public, academic, and special
libraries are eligible. School libraries are
also eligible, but school library grants should
be high-profile and coordinated with the Oregon
Association of School Libraries. The grant
guidelines have more detail. The State Library
does not make grants to individuals. One of the
main criteria in awarding a grant is if it
supports the state's LSTA Five-Year Plan. Grant
projects can be small or large as the project
scope demands, but smaller projects generally
have a better chance of being funded. Projects
may be funded for up to three years by a series
of competitive one-year grants. Projects with a
one or two-year duration are viewed more
favorably than a three-year project. The LSTA
grant program won't replace personnel or other
operating costs, fund building projects, or
purchase books or equipment without a strong
programming component.
36- Ronald MacDonald House Charities
http//www.rmhc.org/rmhc/index/grants.html
Deadlines December 29 and August 1 for letters
of inquiry. Full proposals will be invited. - The Ronald McDonald House Charities award grants
to support programs that improve the health and
well-being of children, ages 0-18. Programs
should address a significant funding gap or
critical opportunity, have long term impact in
terms of duplication or reach, and produce
measurable results. - .
37- Rosie's For All Kids http//www.forallkids.org/
- Deadline Applications are welcome at any time.
Disbursements of funds occur in March and
October. - The Rosie O'Donnell For All Kids Foundation
provides financial support to nonprofit programs
serving economically disadvantaged and at-risk
children and their families. Priority is given to
programs serving low-income, urban areas. - .
38- Starbucks Foundation http//www.starbucks.com/a
boutus/foundation.asp - Deadline April 1, October 1
- The Starbucks Foundation awards grants to local
nonprofit organizations that serve low income,
at-risk youth between the ages of 6 and 18. These
grants support innovative programs that enhance
culture diversity and involve families, schools
and neighborhood organizations, particularly in
traditionally underserved communities. Grants are
concentrated on two areas of interest the Power
of Literacy, which focuses on programs that
stimulate personal development and encourage
commitment to social equity, justice and
environmental awareness through writing, literacy
and the promotion of the voices of youth in
public forums, and Leaders in Diversity, which
focuses on programs that teach the value of
societal diversity, with an emphasis on the
development of leadership skills to build bridges
of understanding between individuals, groups and
communities. Preference is given to programs that
offer opportunities for Starbucks employees and
stores to be involved. Grants range from 5,000
to 20,000. - .
39- Target Community Giving http//target.com/targe
t_group/community_giving/local_giving.jhtm - Deadline Applications accepted March 1 - May 31.
Applications will be reviewed as they are
received therefore, you are encouraged to apply
early. - Target will donate between 1,000 and 3,000 to
programs in their market communities. Their
funding interests are in three areas early
childhood reading (birth to third grade), the
arts and family violence prevention. - Verizon Foundation Grants Program
http//foundation.verizon.com/04009.shtml - Deadline Applications are accepted January 1-
November 30. - Focuses on technology and programs in literacy,
the digital divide, women, economic development,
and community development. Average grant sizes
range from 5,000 - 10,000.
40Other Sources (Courtesy of Katie Anderson,
Oregon Center for the Book) Oregon Community
Foundation http//www.oregoncf.org/ Meyer
Memorial Trust (local) http//www.mmt.org/ The
Ford Family Foundation (local) http//www.tfff.org
/ Library Services and Technology Act competitive
grants (local) http//www.oregon.gov/OSL/LD/LSTAc
omp.shtml Oregon Foundation DataBook Barbara
Bush Foundation for Family Literacy
http//www.barbarabushfoundation.com/site/c.jhLSK2
PALmF/b.4344531/k.BD31/Home.htm
41Other Sources (Courtesy of Katie Anderson,
Oregon Center for the Book) Education and
Literacy Grants http//www.fundsnetservices.com/se
archresult.php?sbcat_id6 National Institute for
Literacy http//www.nifl.gov/nifl/grants_contracts
/grants.html US Department of Education Grants
http//www.ed.gov/fund/grant/apply/grantapps/index
.html WHO Foundation (Women Helping Others)
http//www.whofoundation.org/Funding/WHO_FundingEd
.asp The Big Read http//www.neabigread.org/
Innovations in Reading http//www.nationalbook.or
g/innovations_in_reading.html American Library
Association Awards, Grants, and Scholarships
http//tiny.cc/rdr2c
42Useful Websites
- Training Videos - http//www.onenet.net/ops/strea
ming/brown_bag/brown_bag_index.html - The Art of Grantsmanship - http//www.hfsp.org/how
/ArtofGrants.htm - The EPA Grant Writing Tutorial -
- http//www.epa.gov/seahome/grants/src/msieopen.ht
m - The Foundation Center - http//fdncenter.org/
- Writing Winning Proposals, the US Department of
Energy - http//www.leeric.lsu.edu/sample.pdf - Association of Fundraising Professionals -
http//www.afpnet.org/ - Oregon Community Foundation Grantwriting
Resources - http//www.oregoncf.org/receive/grants/grant-writi
ng-resources
43 TRAI
NING Foundation Center Free Webinars 60
minutes http//www.foundationcenter.org/getstar
ted/training/webinars/pwb_webinar.html
443. Cultivation Building Relationships
- Dont be afraid to pick up the phone or send
- an email to ask questions
- Make use of volunteer board members, library
foundation - Consider setting up an ad hoc volunteer committee
to help with funding - Increasingly, public organizations and agencies
must close the gap with private funding
454. Solicitation Preparing Submitting a
Proposal
- Gather background information on the need to be
addressed - Identify project needs
- Staffing
- Equipment
- Supplies
- Sketch a rough draft of the budget
- Determine who will write the proposal
46Getting Started
- Start early and pay attention to deadlines
- Review the guidelines and required format
carefully - Dont hesitate to ask questions
- Form a working group get all required internal
permissions and review - Make sure budget and program plan are realistic
47Proposal Components
- Proposal order should conform exactly to what
funding source specifies - Sample Components of a Proposal
- Cover letter (if required)
- Executive Summary
- Introduction/Organizational Background
- Statement of Need or Opportunity
- Project Description and Plan
- Evaluation and Sustainability (Future Funding)
- Budget
- Conclusion
48Proposal ComponentExecutive Summary
- Proposal begins with an executive summary
- Answer who, what, how, how much
- Why is there a need?
- What are you going to do to solve this need?
49Proposal Components Introduction/Background
- Establishes who is applying for funds
- Describes applicant organizations purpose and
goals - Describes agency programs and background
- Describes clients or constituents
- Provides evidence of accomplishment
- Offers statistics and endorsements to support
credibility - Leads logically to problem statement
50Introduction/Background (cont.)
- Describe your organization
- What makes your organization unique?
- Describe services or facilities
- Detail any support provided by partner
organizations, library, university etc. - Any other source of funding
- Letters of support
51Proposal Component Statement of Need or
Opportunity
- How do you know there is a need?
- Research your/other organizations efforts
- What is being done currently?
- Did it work?
- What has been done in the past?
- How will your project be different?
- How will the project address the need or
opportunity? - Remember Institutions dont have needs,
communities have needs
52Need/Opportunity (cont.)
- Relates to purposes and goals of organization
- Is of reasonable dimensions
- Is supported by statistical evidence
- Is supported by statements from authorities
- Is stated in terms of clients or beneficiaries
- Is developed with input from clients and
beneficiates - Doesnt use jargon
53Proposal ComponentProject Description Plan
- What do you want to accomplish?
- List goal and objectives to reach goal
- Be precise and provide specifics where possible
- Use action words increase, reduce, expand
- This is where you describe what you expect the
results of your project will be, in a detailed
and quantitative manner. - Who will you serve? How will you serve them? How
many? By when? - Who will be responsible for making sure this
happens? -
54Project Description Who is being served?
- Identify target group
- Identify geographic area
- Use background data (examples, statistics)
- Be as specific as possible
- Demographics
- Socioeconomic data
- Census information- Populations
http//www.census.gov - Statement of need and/or opportunity
55Project DescriptionHow will you do it?
- Provide rationale for the stated objectives and
plan of work for achieving them - Include any experience with methodology, areas of
anticipated difficulties or unusual circumstances - Timeline
- Provide an activity-based timeline corresponding
to objectives
56 Project Description Who will do it?
- Identify all project personnel and volunteers
- Include a narrative summary of qualifications as
they relate to the statement of work and project
responsibilities - Evidence of organizations ability to handle a
project of similar scope
57Proposal Component Budget
- Is your budget realistic?
- Tip Consider the period of performance of the
project, in relation to the amount of recurring
expenditures, e.g. reproduction, supplies,
communication, travel - Dont cut yourself short
- Ensure that your figures add up correctly
- Ensure that your proposed budget does not surpass
the total funding amount
58Budget
- Highlight each item in the narrative that will
appear in the budget - Tip Conversely, every item that appears in the
budget must be described in the narrative - Break down each item into parts be specific
O
Equipment 1000
Equipment
Dell computer Model 900
Remote Mouse 100
P
59Budget
- Ensure that the specific funding you request is
allowable (staff, equipment, travel, etc.) - Tip If you include items not listed in the
budget section of the RFP, contact the funding
institution and ask in advance. - In-kind contributions or waived fees must be
stated or discussed in the proposal - Tip Be as explicit as possible in all
descriptions in the narrative. Reviewers are not
as familiar with your concepts or environment as
you are.
60Estimating Costs
- Research process
- Remember that costs go up
- Costs should be
- Reasonable
- Complete
- Realistic
61Recap Steps to prepare a project budget
- Step 1 Know your project
- Step 2 List the various components of the
project - Step 3 Obtain reasonable cost and income
estimates for each component - Step 4 Be sure you have included everything,
including overhead if allowed - Step 5 Find out what format the funder prefers
if any
62 Budget Recap
- Step 6 Prepare a spreadsheet/summary of costs
according to the funders specifications - Step 7 Make sure that your budget is neat and
mathematically accurate - Step 8 - Consider whether a budget narrative is
appropriate and if so prepare one - Step 9 Be sure to have your budget and budget
narrative reviewed by another person who is
familiar with the project
63Budget Narrative
- This is where you describe why you need what you
said you were going to buy in the Budget
Description. - How will a scanner help you accomplish your
objectives? If you need that 36 in. high
resolution monitor, say why. - Be consistent, give the explanations the same
numbering system or name as the Budget
Description.
64Other information often requested
- Audited financial statements
- Organization-wide budgets for recent years
- List of supporters and other funding sources
- Budget narrative
- IRS 990
65Proposal Component Evaluation and Sustainability
- Must be measurable and quantifiable
- Use baseline data
- Evaluate each goal and objective
- How will you report the final results?
- What is the impact?
- How did you measure from the inside? How did you
measure from the outside? - How will you know to make changes for
improvement?
66Evaluation
- Covers product and process
- Tell who will be performing evaluation and how
evaluators will be selected - Defines evaluation criteria
- Describes data gathering methods
- Explains any test instruments of questionnaires
to be used - Describes the process of data analysis
- Shows how evaluation will be used for program
improvements - Describes evaluation reports to be produced
67Sustainability
- Will the project be continued after period of
funding ends? - Indicates recipients belief in the project
- What will be done with the information gathered
during the project? - Important to foundations, non-profit
organizations, private funders
68Proposal Component Conclusion
- Final Appeal and Summary
- What you will accomplish
- Why its signifcant
- Financial summary
- Who will benefit
69 Proposal Recap
- Summary clearly and concisely summarizes the
request - Introduction describes the agencys
qualifications or credibility - Problem Statement documents the needs to be met
or problems to be solved by the proposed funding - Objectives establishes the benefits of the
funding in measurable terms - Methods describes the activities to to achieve
the desired results - Evaluation presents a plan for determining the
degree to which objectives are met and methods
are followed - Future Funding describes a plan for continuation
beyond the grant period and/or the availability
of other resources necessary to implement the
grant - Budget cdelineates costs to be met by the
funding source and those to be provided by the
applicant or other parties
70Finishing Touches
- Did you proofread?
- Did someone else proofread?
- Does your math work?
- Have you met the deadline for submission?
- Do you follow directions precisely?
- Did you keep a complete copy?
71Proposals Writing Tips
- Keep Narrative Clear and Simple
- Tell the Reader a Story
- Use Action Words and Active Tense
- Make a cohesive, persuasive case for support
- Avoid jargon
- Proofread and re-calculate your budget
- Do not assume prior knowledge of your
organization - Demonstrate success and credibility (quotes,
other support, letters of cooperation)
725. Implementation
- Reporting requirements include reporting on the
actual costs vs. budget - Variances often require approval
- Your budget is something to be considered
throughout the grant period
736. Stewardship
- Say thank you and submit reports on time
- Invite funders to events and provide
newsletters/informal reports - Say thank you again!
74Contact Information
- Deborah Hopkinson
- Vice President for Advancement
- Pacific Northwest College of Art
- 503 821-8886
- dhopkinson_at_pnca.edu
- www.deborahhopkinson.com
- Forthcoming books Titanic, Voices from the
Disaster - A Boy Called Dickens
- Annie and Helen
- Knit Your Bit!