Microsoft Publisher 2003

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Microsoft Publisher 2003

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• Middlesex Community College
• Visit http//www.mxcc.commnet.edu/distance

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Microsoft Publisher 2003

• Publisher Features
• Create a Publisher Document from Scratch
• Create a Publisher Document by Wizards
• Merge Publisher Document with an Address List

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Features of Publisher 2003

• Wizards generate a variety of documents.
• Newsletters, flyers, invitations, cards, posters,
  brochures, web sites, etc. (show examples)
• Design gallery provides ready-to-use elements for
  a document.
• Headings, borders, quotes, table of contents,
  etc.
• Advanced-Task-specific tools produce complex
  objects.
• WordArt frame tool adds effects to text.

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Objects in Publisher

• You use OBJECTS (e.g. text boxes, pictures) as
  building blocks to construct a page designed in
  any order you wish.
• Text or table
• Picture
• Drawing
• Geometric shapes
• OLE (Object Linking and Embedding)
• Objects created by other programs
• Images, Excel charts and worksheets, PowerPoint
  files

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Components of Objects

• Frame-How the object is structured.
• A box that can be resized and moved.
• Text box or picture box.
• Content-What the object is about.
• Things in a frame that will not change when the
  frame is changed.
• Words or pictures
• Formatting attributes-properties of an object
• Fonts or color for text
• Color or size for a picture

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Ways of Creating a Publisher Document

• Start-Programs-Microsoft Publisher
• Create a document from scratch
• Select Blank Print Publications
• Create a document with a wizard
• Wizards are organized by various categories
• Flyers, invitation cards, banners, brochures

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Steps of Creating a Document from Scratch

• Create a new blank document.
• StartProgramsMS OfficePublisher 03Blank Print
  Publication
• Select a design.
• Select a color scheme
• Select a font scheme
• Select a layout-Publication Options
• Manipulate Objects
• Images, headings, and message.

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New Publication Task Pane-Blank Print Publication

• Publications for Print
• Flyer, greeting cards, brochure, and etc.
• Web Site and Email
• Design Set
• Blank Publications
• Book fold, post card, business card, and etc.

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Select a Design

• Click Publication Designs
• Select a design.

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Select a Color Scheme

• Click Color Schemes
• Select a color scheme.

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Select a Font Scheme

• Select Font Schemes
• Select a font scheme.

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Select a Layout

• Select Quick Publication Options
• Select a layout.

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Add a Clip Art Image

• When you select a layout with a picture, you can
  change it to a different picture from Clip Art
  Gallery or from a saved file.
• Add a clip art.
• Double-click on the picture
• In the Clip Art task pane, type a keyword. Click
  Go button.
• Click the image.

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Add an Image from a File Directory

• InsertPictureFrom File
• Select the directory (folder, floppy disk) that
  stores the image file. Double-click the file.

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Add Heading and Message Body

• Click the heading text box, type the new heading.
• Click the message text box, type the new message.
• Format text
• You can modify the text for different font,
  color, or size by selecting the text and using
  the formatting tools.

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Change Background

• Select Background Task Pane.
• Select a Background color shade.
• Select a Background Gradient.

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Task Pane

• Click the Task Pane drop down menu,
• Select a task pane
• e.g. Color Scheme.

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Add a Word Art

• Click WordArt Frame Tool icon on the object
  tool bar.
• Select a word art, click OK.
• Type text and click ok.
• In the WordArt tool bar, click the effect icon.
• Explore tools on the WordArt tool bar.

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Change the Text Color

• Click the Format WordArt icon
• Click the down arrow of the Fill/color.
• Click OK.

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Publisher Wizard-Birthday Card

• Wizards generate a variety of documents.
• Newsletters, flyers, invitations, cards, posters,
  brochures, web sites, and etc.
• NewFile, click Publications for Print.
• A list of publication categories
• Each category has a list of wizard files.
• Example
• Select Greeting Card
• Select Birthday
• Select Birthday Card 72

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Personal Information

• When you first use the Publisher to design a card
  with wizard, you may need to update your personal
  information.
• Go to Edit menu and select Personal Information.
• Fill in the contact information in Personal
  Information window.
• Click OK.

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Features in the Birthday Card

• This is a four-face card. Click on a face number
  at the bottom left of the window, you can then
  change the face with the following features
• Greeting Card Options
• Select a design option
• Page Options
• Page folds
• Card Gallery
• Change to a different card.
• Color Schemes
• Font Schemes
• Verse Options
• Full verse, brief verse, no verse
• Suggested verse
• Change or modify images
• Add more images
• Add text boxes.

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Publisher Wizard-Flyer

• New-File
• Click Publications for Print
• Select Flyers, select announcement-Party
  Announcement Flyer.
• This is a two-face flyer. You may change the
  following features of a face.
• Flyer Options
• Color Schemes
• Font Schemes
• Add an image file from computer (house photo).
• Add a clip art.
• Add text
• Delete extra text or image

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Add a Design Gallery Object

• You may add some images, text box, or other
  object to your flyer.
• Insert-Design Gallery Object
• Select Picture Captions, select a picture.
• Click Insert Object
• Move the object to the appropriate place on the
  flyer.

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Create a Calendar with the Wizard

• File-New, click Publications for Print.
• Select calendars, select Full Page, select a
  style (Art right calendar).
• You may change the following features
• Calendar Options
• Yearly
• Color Scheme
• Font Scheme
• Publication Options (layout)
• Change image
• Add new image
• Add text
• Delete extra text or image
• Change Date
• Click Change Date button, select a year. Click
  OK.

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Create a Banner with the Wizard

• NewFile
• Click Publications for Print
• Select Banners.
• Select a Banner such as Information Banner.
• You may change the following features.
• Width, height, graphic location, border.
• Color Schemes
• Font Schemes
• Type text
• Delete extra text or image
• Add an image file from your computer (house
  photo).
• Add a clip art.
• Publication Designs change a banner design.

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Print a Banner

• Go to File and Select Print Preview.
• Go to File and select Print
• You may change the overlap width between papers
  by clicking the Change Overlap button.
• Change the overlay width.
• Select Print Entire Page or Print One Sheet.
• Click OK to close the printer option window.
• Click OK for printing.

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Create a Newsletter

• Go to File, select New
• Click Publications for Print
• Select Newsletters category
• Select a newsletter layout, Accessory Bar
  Newsletter.
• This is a four-face newsletter. For a face, you
  may
• Newsletter Options
• Change single or double-sided printing
• Page Content
• Text layout
• Type text.
• Copy text from MS Word and past text in text
  boxes.
• Select text, hit Delete key to delete the default
  text.
• Change images
• Delete unwanted text or image boxes.
• Change Color Scheme
• Change Font Scheme

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Text Flow

• When you paste text from MS Word and the text
  exceed the text box, you will be prompted whether
  you need to connect the current box to the next
  available text box.
• Click Yes to continue the extra text to the next
  available text box.
• Click No to discontinue the text.

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Create a Brochure

• Go to File, select New.
• Select Brochures.
• Select Informational.
• Select a brochure Accent Box Informational
  Brochure.
• The default is a 3-panel brochure.
• You may change the following features on a pane.
• Brochure Options
• Select a page size
• Publication Designs
• A design of brochure
• Color Scheme
• Font Scheme
• Add text
• Add images
• Delete extra text or images

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Mail Merge in Publisher

• You may use the mail merge feature to mail a
  publisher document to a group of people.
• Create an address list with MS Excel or MS
  Access.
• Connect the Publisher document to the address
  list.
• Merge the address list to the Publisher document.

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Connecting a Publisher Document to the Address
List

• Use MS Excel or MS Access to create an address
  file with names and addresses of the following
  fields.
• Title, First Name, Last Name, Street Address,
  City, State, Zip
• Go to Tools, select Mail and Catalog Merge,
  select Mail and Catalog Merge Wizard.
• Run the wizard.

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Mail Merge Wizard

• In Step 1, click Next Select Data Source.
• In Step 2, click Browse, select the address
  file.
• A list of people displays. Click OK to close the
  window.
• Click Next Create Your Publication.

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Insert Merged Fields in the Text Box

• Step 3, click the text box icon and draw a text
  box on which you will put the names and
  addresses.
• Click Title, hit space bar.
• Click First Name, hit space bar.
• Click Last Name, hit enter.
• Click Address Line 1, hit enter
• Click City, type ,, hit space bar.
• Click State, hit space bar.
• Click Zip Codes.
• You may highlight the merged fields in the
  address box, change the text color, font, or
  size.
• Click Next Preview Your Publication.

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Preview and Mail Merge

• Step 4
• Use or all people.
• Click Next Complete the merge.
• Step 5
• Click Print
• You may select Test button to print only one
  flyer.
• Select All Entries or Entries from with starting
  and ending number.
• Click OK.

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Mail Merge Labels

• File-New. Click Publications for Print.
• Select labels, mailing address
• Select Avery 5162.

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Mail Merge Labels

• Go to Tools, select Mail and Catalog Merge,
  select Mail and Catalog Merge Wizard.
• Run the wizard the same way as with the mail
  merge a flyer.
• Step 1
• Click Next Select Data Source
• Step 2
• Click Browse, select the address file.
• Click Next Create your publication.

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Insert Mail Merge Fields

• Step 3
• Click the label text box. Select Title, hit
  space bar.
• Select First Name, hit space bar Select Last
  Name, hit Enter.
• Select Address Line 1, hit Enter.
• Select City, type ,. Select State, hit enter.
  Select Zip Code.
• Click Next Preview your Publication.

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Preview the Publication and Complete

• Step 4
• Use or names.
• Click Next Complete the Merge.
• Step 5
• Click Print. Click Test button to print two rows
  as a test.
• Select All Entries or Entries and starting and
  ending number.
• Click OK to print.