Microsoft Publisher 2003

1
Microsoft Publisher 2003

• How to Connect Text Boxes

2
Description and Usage

• Connected text boxes are text boxes that are
  linked to each other
• Use connected boxes to
• Continue a story in another text box
• Create columns of different widths
• Move text from the overflow into another box
• When text boxes are connected, text that won't
  fit into the first text box flows into the next
  text box. A chain of connected text boxes can
  span multiple pages.

3
Automatically Connect Text Boxes

• If more text is pasted or inserted into a text
  box than it can hold, a message is displayed that
  asks if you want to use autoflow1

• If Yes is chosen, Microsoft Publisher will find
  an empty text box or create a new one to hold the
  overflow2 text and automatically connect this
  text box to the first text box

1Autoflow The automatic flowing of text from one
text box to another 2Overflow Text that does not
fit within a text box. The text is hidden until
it can be flowed into a new text box or until the
text box it overflows is resized to include it.
4
Manually Connect Text Boxes1

• Text boxes can also be connected manually
• Text boxes can be connected either before text is
  entered or after
• If there is more text than can fit in the current
  text box, a Text in Overflow indicator will appear

Text in Overflow indicator
Note The indicator will appear only when
thetext box is selected
5
Manually Connect Text Boxes2

• If needed, create a new text box
• Click in the text box that will be the first in
  the story
• On the Connect Text Boxes toolbar, click the
  Create Text Box Link

• Note If the Connect Text Boxes toolbar is not
  displayed, go to View on the menu bar, then to
  Toolbars, and then click on Connect Text Boxes

6
Manually Connect Text Boxes3

• The mouse pointer will change to a pitcher
• Click in the text box that will be the next in
  the story
• This text box is now connected to the first box
  and any text that didnt fit in the first text
  box now appears in the second box
• If additional text boxes are needed, follow the
  previous steps

7
Manually Connect Text Boxes4

• Text boxes that are connected will display the Go
  to Next Text Box and Go to Previous Text Box
  buttons in the corner of each box

8
Exceptions

• The only object that can be linked to a text box
  is an empty text box that is not already park of
  a chain of connected text boxes
• The following text boxes cannot be part of a
  chain of connected text boxes headers or
  footers, navigation bars, inline objects,
  personal information text boxes, or text boxes
  that use Autofit

9
Add a Continued Notice1

• A continued notice is a note at the beginning or
  end of a text box indicating that the text is
  continued from or continues on a different page
• To add a continued notice, click in the
  originating (first) text box
• Go to the Format menu, then click on Text Box

10
Add a Continued Notice2

• In the Format Text Box dialog box, click the Text
  Box tab
• Under Text autofitting, select the check box for
  the Include Continued on page

First text box
11
Add a Continued Notice3

• Click in the continuing (second) text box
• Go to the Format menu, then click on Text Box
• In the Format Text Box dialog box,click the Text
  Box tab
• Under Text autofitting, select thecheck box for
  the Include Continuedfrom page

Second text box
12
Disconnect Text Boxes1

• To break the link between two text boxes, click
  in the originating (first) text box
• Click the Break Forward Link button on the
  Connect Text Boxestoolbar

13
Disconnect Text Boxes2

• The text that appeared in the second text box
  will now be back in the first text box
• There will still be an overflow issue so try the
  following solutions
• Change the font size to a smaller size
• Use BestFit (Format menu AutoFit Text
  BestFit)
• Edit the text
• Increase the size of the text box