More Than Death by Bullet Points:

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More Than Death by Bullet Points
Cool Things You Can Do with PowerPoint 2003

• Margy Ingram
• Learning Technology Services
• University of Wisconsin-Stout

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Visual Communication Techniques

• Use a horizontal format
• One concept per visual
• Use key words
• Separate points
• Use graphics instead of words
• MIB - Make it Big
• KIS - Keep it Simple

3
Select a Side Design

• Allow for contrast
• No conflict with message
• Graphic elements dont interfere with text
• At times, turn off template or graphic elements

4
Background Choice

• Good contrast between background and foreground
• Graphics dont interfere with message
• May want to change font - bolder
• Color of text could be enhanced
• Weight of text could be changed to bold
• Shadow could be added to text for dimension

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Use Slide Master View

• From toolbar go to View, select Master then Slide
  Master
• Change the font style and color
• Select a new bullet, add a logo, etc.
• Adjust space using Line Spacing when typing is
  continuous.
• Adjust space Before/After Paragraph after a hard
  return
• Return to normal view

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Notes Master View

• Expand information
• Increase size of type
• Change font
• Customize to compliment the slides
• May be published with presentation

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Good Background Choice

• Good contrast between background and foreground
• Graphics dont interfere with message
• May want to change font
• Color of text could be enhanced
• Weight of text could be changed to bold
• Shadow could be added to text for dimension

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Looked Good Small

• Very busy
• Interferes with type
• Is it worth modifying the template?
• Other comments??

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Using Color Schemes

• On the Slide Design Panel (right side) click on
  Color Schemes
• Under Apply color scheme click on one of the
  alternate color schemes
• Apply to
• Master
• All Slides
• Selected Slides

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Using Color Schemes

• Click on Edit Color Schemes
• Select Custom tab
• Click on colored box and then Change Color
• Select appropriate color, click Preview
• Click Apply when the color selected is wonderful!
• Click Add as Standard Scheme if you wish to use
  this template color scheme again.

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Backgrounds

• Go to Format, to background
• Add a background for interest
• Remove background
• Remove elements of the background
• Photo
• Use patterns sparingly

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Other study aids available in the Assignments
section each day

• Additional video lectures are also available in
  the Assignments section for each book section we
  cover in class.
• An on-line version of the textbook is also
  provided for each section, with interactive
  practice problems and video clips.
• Practice tutorial exercises can be tried before
  starting the regular homework assignment.

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Section 1.2

• A variable is a symbol used to represent a
  number.
• Examples x, y, z, t , a, ß, etc.
• Algebraic expressions are a collection of
  numbers, variables, operations, grouping symbols,
  but NO equal () or inequality signs (, ,
  )
• Examples 2 x 3
• y - 3 z - 24

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Section 1.2 (one concept per visual)

• A variable is a symbol used to represent a
  number.
• Examples x, y, z, t , a, ß, etc.

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Section 1.2

• Algebraic expressions are a collection of
  numbers, variables, operations, grouping symbols,
  but NO equal () or inequality signs (, ,
  )
• Examples 2 x 3
• y - 3 z - 24

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Using Equation Editor

• To insert an equation, click on Insert at the top
  of the page
• Select Object
• Select Microsoft Equation Editor 3.0
• Click OK
• Type in your equation

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Create Your Template

• Start with a new presentation
• Work in Master View
• Save as Design Template
• Create a My Templates folder in the Templates
  folder
• Extension is .pot

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Template Save As

• Save as Type Design Template (.pot)

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Using Text

• MIB
• Make it Big
• KIS
• Keep it Simple

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Type Guidelines

• No more than 3 typefaces (2 preferred)
• Minimum type size is 24 point
• Standard is Gothic (sans serif) or Roman (serif)
  typeface of medium weight
• Use bold, italic or color for emphasis
• Select type color to contrast with background
• Space lines appropriately

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Type Size

• This is 12 point type
• This is 18 point type
• This is 24 point type
• This is 30 point type
• This is 36 point type
• This is 48 point type
• This is 60 point type

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Can You Read This?

• Is this line visible?
• IF ITS ALL CAPS DOES IT HELP?
• Do you find this typestyle easy to read?
• This is readable type, the color is wrong.
• Does it help to underline a whole sentence or a
  paragraph of type?
• IF ITS ALL CAPS DOES IT HELP?
• HOW ABOUT SCRIPT IN ALL CAPS?
• This is a san serif type, this is serif

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Use Key Words

• No more than 15 to 20 words
• No more than 7 lines of type
• Use builds
• Leave white space

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Modify Line Spacing

• Adjust line spacing (format)
• Improve readability
• Separation between levels doesnt have to be as
  large as between the main bullet points.
• Space between the lines of text can be closer
  together for readability
• Looks more professional
• Allows for better use of white space

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Modify Line Spacing

• Start with a new presentation
• Go to View and select Master View
• Adjust Line Spacing to increase or decrease space
  between lines when typing is continuous.
• Adjust space Before/After Paragraph to change
  spacing after a hard return

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Line Spacing

• Click on Format go down to Line Spacing

• Adjusting Line Spacing changes the space between
  all lines

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Line Spacing

• Click on Format go down to Line Spacing

• Before paragraph changes the space between
  statements after a hard return (enter) and
  before the next statement.

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Line Spacing

• Click on Format go down to Line Spacing

• After paragraph changes the space between
  statements after a hard return (enter) and
  before the next statement.

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Customize Text Boxes

• Insert Text Box and type a word
• Highlight that word
• Go to Format Font
• Select font, size and color
• Check Default for new objects

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Screen Capture PC

• Select screen to copy and press prt sc
• while holding down
• alt on a desktop computer
• fn on a laptop computer
• Go to appropriate slide and click on the paste
  icon

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Screen Capture - Mac

• Select entire screen to copy and press 3
• while holding down the open apple and shift on
  the computer
• To select a portion of the screen to copy press 4
• while holding down the open apple and shift on
  the computer
• Cross hairs will appear to allow you to select
  area desired by clicking and dragging
• Image file will automatically be placed on the
  desktop.
• Insert image into your slide

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Using Images

• Keep file sizes small
• 300 - 400 pixels
• 4 - 5 inches
• Crop images using Picture toolbar
• Use compress pictureson Picture toolbar to
  minimize file size

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Appropriate Graphics

• Select graphic elements to enhance communication
• Graphics should not be used to simply be cute
  or to take up space

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Use Charts

• Use charts (insertchart) instead of tables of
  numbers
• More easily understood
• Same program as in Excel
• Variety of styles
• Colors can be changed
• Position of legend can be moved
• Type style and size can be adjusted

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Insert Hyperlink

• Create something to link from

• Highlight that word, button, image etc.
• Click hyperlink icon
• Under Link to click Existing File or Page
• Navigate to the page/file you want to use
• Or insert file path or URL in Address
• Link will not work until you are in the show view

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Using the Grid

• Turn on grid for easier placement
• View Grid and Guides
• Check snap objects to grid
• Select a grid spacing
• Check Display grid on screen
• Check Display drawing guides on screen

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Align Objects or Text Boxes

• holding down the shift key and click on each
  slide to be aligned
• go to Draw align or distribute choose
  alignment and click
• continue for group of items you wish to align

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Moving Objects/Text Boxes

• Click on the object/text box to be moved
• Click on the border of the box so that a
  cross-hatched pattern appears
• Locate the 4 arrow keys in the lower right of
  your keyboard.
• Move selected box up, down, right or left using
  the arrow keys
• To make smaller moves, hold down ctrl key while
  using the arrow keys

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Transitions Effects

• Should enhance the message
• Type should enter from the right or bottom
• Messages should not enter word-by-word or
  letter-by letter
• Type should not crawl, peek, flash once, etc.
• No element should pulse
• Avoid sounds

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Animation - Transitions

• Advancing from slide to slide
• Click on View then Slide Sorter
• Click on Slide Show then Slide Transitions, a
  task pane will appear on right

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Slide Sorter View

• Determine which transitions you will use
• Select slides by clicking on them for each
  transition
• Hold ctrl key while clicking slides to select
  multiple slides for the same transition

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Slide Transition Task Pane

• Once slides are selected
• Click on a transition to Apply to selected slides
• Modify Speed and Sound
• Select how the slide will Advance
• Preview
• Lets try it

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Animation Schemes

• What happens on an individual slide
• Click on View then Normal or Slide Sorter
• Click on Slide Show then Animation Schemes, a
  task pane will appear on right
• Select an animation scheme by clicking on it
• I dont recommend this method

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Custom Animation

• What happens on an individual slide
• Click on View then Normal
• Click on Slide Show then Custom Animation, a task
  pane will appear on right
• Select an area of the slide to animate by
  clicking on it.
• Click on Add Effect

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Custom Animation

• Determine when effect should take place
• Entrance
• Emphasis
• Exit
• Motion Path

• Click on Entrance, select
  an effect and click on it

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Effects

• Click on arrow down in first rectangle
• Determine Start options
• Choose Effect Options and set
• Effect
• Timing
• Text Animation

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Revealing Text

• Click on Text Animation
• To reveal each main bullet point, select by first
  level paragraphs
• To reveal sub points individually, select by 2nd
  level paragraphs

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Personalize

• Personalize your presentation
• Change slide color scheme (format)
• Change type style or color in master view
• Add logo or visual element
• Change image on template
• Insert pictures, keep images small

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Printing Handouts

• Go to File Print
• Change Print What? to Handouts
• Select Color/grayscale
• Choose how many Slides per page should appear
• Insert the Number of copies needed
• Click OK

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Custom Sizes

• Poster Presentations
• Click on File then go to Page Setup
• Go to slides sized for (largest is 56 in PP)

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Attention!! Go Black

• During lengthy discussions
• To focus attention
• Before presentation begins
• Press B key - screen will go black
• To return to presentation, press B key again

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Go to a Specific Slide

• In Slide Show View, right click on slide and
  navigate to appropriate slideOR
• In Slide Show View, type the slide number and
  press the enter key

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Tutorials and Other Help

• UW-Stout Microsoft Tutorials http//www.uwstout.e
  du/training/MSTutorials/pwrpnt.htm
• Microsofts PowerPoint site http//office.microso
  ft.com/en-us/FX010857971033.aspx
• Margy Ingram, ingramm_at_uwstout.edu
  232-1289, 105A Millennium Hall
  http//www.uwstout.edu/lts/graphics/guidelines.sht
  ml