ASME

1
ASME

• Building a Strong Section
• A Hands on Approach
• By Phil Young
• Committee on Membership

2
Why Section Building?Flat Membership Numbers
Members
Students
3
Why Section Building?Were Losing Younger Members

1997
Age Histogram Sept97 Sept01
2001
4
Why Section Building?Steadily Losing Younger
Members
Members 41 and Older
40 and Younger
5
Why Section Building?COM Analysis

• Active Local Sections (meetings, speakers, tours,
  speakers, newsletters, etc.)
• Membership Retention
• ACTIVE LOCAL SECTIONS
• RETAIN MEMBERS

6
Why Section Building?Membership Sources /
Correlations

• Retention
• Correlates With Section Activities
• Automatic Upgrades (AUs)
• Active ASME Student Sections
• Close Section Ties With Student Sections
• New Member Recruitment
• Direct Mailings, General Applications,
• P/D Courses, Conferences
• Member-Get-A-Member (MGAM) Locally

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How to Section BuildEssentials for Success

• Essentials of Section Building
• The Plan
• Board And Committee Volunteers
• Both In Place By August

8
How to Section BuildThe Plan

• Look Back To Previous Programs And Activities
  That Worked
• Plan Activities For Younger Members
• Review ML-10 Section Planning
• http//www.asme.org/leadershiptoolbox/ml-10/APPEN
  DICES.html
• Review Leadership Toolbox
• http//www.asme.org/leadershiptoolbox/?IMAGE.X11
  \IMAGE.Y14
• Use A Calendar To Document Plan

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How to Section BuildExcel Calendar (June to June)
Section meeting7 pm
Newsletteremailed
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How to Section BuildVolunteers

• Section Operating Board
• Chair
• Vice Chair
• Secretary
• Treasurer
• Newsletter Editor
• Web Master
• Directors
• Immediate Past Chair
• Tours Chair
• Program Chair
• Member Interest/Membership Development
• Nominating Committee Chair
• Nominating Committee Members
• Industry Relations
• College Relations
• Local College Faculty Advisor
• Local College Student Section Chair
• K-12 (Pre-college)

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How to Section BuildVolunteers

• Section Operating Committees
• Finance Committee
• Student Section Activities
• Professional Development
• Membership Development
• Member Interests
• Honors
• Government Relations
• K-12 Outreach
• Engineers Registration
• Plant Representatives
• Management Relations
• History and Heritage Committee
• Technical Interests
• Board on Minorities and Women

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How to Section BuildVolunteers

• Section Programs
• Planning the Section Programs
• Planning the Section Plant Tours
• Committees on Special Events
• Newsletter Printing and Distribution Committee
• Attendance Committee
• Badge Committee
• Fellowship Committee
• Specialized Interests

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How to Section BuildRecruit Volunteers

• Identify Volunteer Positions Using The Plan
• Maximum 2 or 3 Tasks You Want Each Volunteer To
  Accomplish For The Year
• Use Your Membership List To Make Calls
• Reassure The Volunteer, Time Required Is Minimal
• Chair Must Spend The Time Upfront / Make The
  Calls

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How to Section BuildMembership List

• Online Access
• Your Field Office Support Can Help You Get Your
  Section Membership List
• For a list of Regional offices and their contact
  information, visit the web at www.asme.org/offices
  .shtml or www.asme.org/leadershiptoolbox/

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How to Section BuildBy September 1st

• Plan Completed / August Planning Meeting
• Volunteers Recruited
• Board and Committees Functioning
• Section Programs Identified
• Section Activities Identified

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How to Section BuildWhats In It For Me?
Section Chair

• No Last Minute Panics
• Wont Have To Do It All Yourself
• Get More Accomplished
• Learn How To Manage, Not Fire Fight
• Have More Fun

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How to Section BuildWhats In It For Me?
Volunteers

• Technical Fellowship
• Networking At Local, Regional And International
  levels. Identify contacts
• Leadership Training and Experience
• Enjoy Making A Difference At The Section And
  National Levels
• Doing Something New And Exciting

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How to Section BuildManagement Tips

• Specific, Manageable Tasks With Beginning And
  End
• Tasks That Matches Interests And Reasons For
  Volunteering
• Good Reason For Doing The Tasks
• Written Instructions
• Reasonable Deadline For Tasks

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How to Section BuildManagement Tips

• Freedom To Complete Tasks When It Is Convenient
  For The Volunteer
• Follow-up To Insure Tasks Progress
• Provide Feedback When Tasks Are Finished
• Appreciation And Recognition That Matches The
  Accomplishments

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How to Section BuildManagement Tips

• Contact Your Board And Committee Volunteers Two
  Days Before Each Meeting
• Personal Contacts Or Telephone Calls Work The
  Best
• Find Out If They Plan To Attend
• Make Sure They Are Prepared For The Meeting
• CHAIR MUST FOLLOW-UP,
• IT WORKS!

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How to Section BuildClosing

• Good Luck In Building Your Section
• Sections With More Activities Have More Fun
• Please Send Me Your Feedback About This
  Presentation And Your Section Building
  Experiences To Phil Young, COM member at large
  at youngp_at_asme.org